SpaceOps
Meet SpaceOps: AI‑powered workplace management.
SpaceOps brings floor plans, headcount, and moves into one agentic platform. Model, plan, stack, and execute change in hours, not weeks.
Planning to execution
Five Tools. One Platform. Countless hours saved.
SpaceOps is an AI agent that plans, models, and executes workplace change, turning scenarios into reality.
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Stack planning
AI drafts the plan. You decide.
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Scenario modeling
Every option, every trade-off.
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Occupancy modeling
How your space is actually used.
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Space planning
AI assigns seats. You stay in control.
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Move scheduling
Your approved plan becomes reality.
How SpaceOps works
Accelerate every workplace change with the power of SpaceOps.
From scenario planning to move management, without the manual handoffs. AI informs your strategy and gives you the power to execute at the speed your organization needs. Generate scenarios in minutes, decide what’s right for you, and let SpaceOps automate the move.
Reduce our office footprint by 2 floors in San Francisco.
Floors 4 and 5 are averaging 34% occupancy. That’s your lowest across the building. Here’s how Engineering actually uses the space right now.
I can model three consolidation scenarios — should I optimize for space, team adjacency, or minimum disruption?
Keep teams together. We need to move by end of Q2.
Yes, use Scenario B. Build the stack and schedule the move for end of Q2.
Stack locked. Move scheduled for the week of June 23, your lowest-attendance window before the Q2 deadline. Three room bookings clash with the Legal team move in week 1.
- W1LegalJun 23–273 conflicts
- W2FinanceJun 30–Jul 4Clear
- W3MarketingJul 7–11Clear
- W4Eng + ProductJul 14–18Clear
Yes, resolve those, and seat the three new starters joining Monday.
All set. 3 conflicts cleared, 3 new starters seated in Engineering, move sheets generated for all 4 teams. The Q2 consolidation is staged end-to-end.
Plans built on real data
See how the office is used before you change it.
Kadence Sense combines bookings, badge data, Wi-Fi and check-ins into sensorless occupancy, giving you the power to know what’s actually happening in your offices before you make moves.
- Occupancy by floor, team and day
- Headcount forecast against capacity
Ask for the change you need
Tell SpaceOps what you want to achieve, in plain language.
It models scenarios, compares trade-offs, and recommends the best path forward: close one floor now, close two and keep Engineering with Product, or take the maximum reduction.
- Three scenarios in minutes
- Cost, desks, teams and floors per option
- A recommendation you can override
From plan to execution
Approve the plan. SpaceOps turns it into action.
Once you approve a plan, SpaceOps turns it into action, applying desk assignments, neighborhoods, and floor configurations within the platform.
- Move sequencing with conflict detection
- New starters seated in the same pass
- Facilities notified of what the floor needs
The Kadence loop
Unified platform. AI powered.
WorkOps generates the live occupancy intelligence that powers every SpaceOps planning decision. SpaceOps applies changes directly back into WorkOps, so the plan you approve is the workplace your employees experience.
One Place For Everything Workplace
Plan, coordinate and execute change across your people, spaces and operations.
Tap any item to see it in action
WorkOps · System of Record
WorkOps
Desk & Room Booking
Visitor Management
Live Occupancy Analytics
Attendance Tracking
Move Management
Space Management
The Kadence Loop
SpaceOps · System of Action
SpaceOps
Floor Design & Desk Assignment
Stack Planning
Scenario Modeling
Occupancy Modeling
Move Scheduling
Automated Go‑Live
Execution
40%Add-ons
Add-ons
Extend Kadence with additional capabilities.
Integrations
Connects to the tools you already use
Workplace communication
- Microsoft Teams
- Slack
Calendar sync
- Google Calendar
- Microsoft Outlook
Single sign-on
- Okta
- Microsoft Entra ID
- Google Workspace
- OneLogin
- JumpCloud
HR systems
- Workday
- BambooHR
- HiBob
Service desk
- ServiceNow
- Jira
- Zendesk
- Freshdesk
Meeting room hardware
- Neat
- iPad
- Android tablets
Flexible workspace
- LiquidSpace
Badging & access
- Badge feeds via API
- Badge file via SFTP
API
- Public REST API
- Webhooks
- SCIM provisioning
AI assistants · Kadence MCP
- ChatGPT
- Claude
- Microsoft Copilot
- Gemini
- Grok
Select any item to see it in action
Why SpaceOps
Work has changed. Your tools should too.
You can choose to rely on legacy systems, bring in consultants, or just use SpaceOps.
| Capability | Kadence SpaceOps | Legacy workplace systems | Consultants |
|---|---|---|---|
| Agentic AI | Explain what you need in plain language | Build reports manually | Manual briefing process required |
| Occupancy modeling, stack planning, scenario modeling and space planning | One platform with every stage connected | Separate tools, separate budgets | Separate engagements, separate fees |
| Occupancy data source | Your actual space usage, no sensors required | Sensors, badges, or spreadsheets | Interviews and assumptions |
| Re-plan when things change | Re-run plans in minutes, unlimited times | Manually rebuild every time | New engagement, new fee |
| Implementation time | Days for Kadence customers | Weeks to months | 8 to 12 weeks per project |
| No specialists required | Designed for workplace leaders | Requires trained admin or IWMS specialist | Requires a consultant every time |
Guide
10 Space Planning Fears: What Leaders Can Do About Them
When teams change, attendance shifts, or office footprints need to shrink, every planning decision carries risk. Use this guide to identify space planning challenges and see how SpaceOps helps you turn them into clear, executable plans.
FAQ
Got questions about SpaceOps?
What is SpaceOps in workplace management?
SpaceOps is an AI-powered space planning and workplace management platform that helps organizations optimize how their office space is used. It combines real-time occupancy data and AI-powered planning tools to help space and facilities teams make smarter decisions.
How does SpaceOps help organizations plan and manage office space?
SpaceOps gives space teams a single platform to visualize occupancy, model space scenarios, and act on workplace data. From floor plan management to utilization reporting, SpaceOps helps organizations right-size their real estate, reduce wasted space, and plan for workplace change with confidence.
What are the benefits and ROI of using SpaceOps?
Organizations using SpaceOps reduce real estate costs by identifying underutilized space, improve employee experience by aligning space supply with demand, and save hours of manual planning work through AI-powered automation. The result: faster decisions, lower overhead, and a workplace that works harder for the business.
How is SpaceOps different from traditional IWMS platforms?
Unlike legacy IWMS platforms that are complex, expensive, and slow to implement, SpaceOps is built for the speed of modern workplace change. It’s intuitive enough for space teams to use daily, flexible enough to adapt as your workplace evolves, and powered by AI, not just data dashboards.
How much does Kadence SpaceOps cost?
Kadence SpaceOps is priced based on the size of your organization and the features you need. Whether you’re managing a single office or a global portfolio, there’s a plan built for your scale. Refer to pricing plans here or get in touch with our team for a custom quote tailored to your needs.
Is there a free trial or demo available for SpaceOps?
You can book a personalized demo with our team to see SpaceOps in action with your own workplace context. We’ll walk you through the platform, answer your questions, and help you understand the ROI before you commit.
How is SpaceOps different from a floor planning software?
SpaceOps manages the entire lifecycle of workplace change — from stack planning and move orchestration to post-move analytics.
How does AI support SpaceOps?
AI assists with demand modeling, capacity forecasting, and scenario optimization while maintaining full governance and manual control.
Next step
See SpaceOps on your portfolio.
Bring a floor you are unsure about. We run the scenario on your numbers.