Meeting room management for hybrid working

Create the best collaboration experience in your hybrid workplace by making meetings simple to schedule with calendar tools your teams already use. 

Help them make the most of their day with seamless room check-in, allowing you and your people to always know when spaces are available or occupied, beautifully visualized in one place.

Bring people back together with ease

Create better meeting room booking experiences by using our intuitive space management app, and help your teams find the best spaces for collaboration.

Help your teams stay on top of their schedules and bookings

See how meeting spaces are being used through floorplan visibility

Stay in control of room availability with at-a-glance analytics

Meeting room bookings in one place

All meeting activities visualized in a single view – a simple, seamless room booking experience for your people.

  • Get an at-a-glance view of all upcoming meetings and room bookings on the Kadence mobile app
  • Easily locate your room on the floor plan within the booking details screen

Calendar syncs for easy room booking

Easy plug and play calendar integration. Our room booking software integrates with the calendar tools your teams already use for faster rollout and adoption.

  • Book meeting rooms directly from calendar and invite colleagues with just a few clicks
  • Search for available meeting rooms, filter by preferred location, capacity and amenities available
  • Get real-time meeting booking updates all in one place in our mobile app

Smart, intuitive space management

Get a complete view of all meetings and room availability in a single dashboard, with a customizable meeting room system that controls who has access to specific spaces and when.

  • Get a clear view of who is in or out of the office with real-time booking system
  • See your occupied spaces and know what’s available with floor analytics
  • Sync usage data with cleaning schedules for fast turnaround

Safe, seamless check-in experience

Managing meeting room facilities using kiosks or tablets can be tricky as it creates a touchpoint.

  • Check-in on your mobile device to avoid touchpoints
  • See a color-coded floor plan view to locate reserved meeting spaces
  • Keep employees safe with a self-certify process before coming into the office

Coming soon

Room booking software on-the-go

Let your team see meeting room availability and book spaces on-the-go so they always have the right space and amenities to make the most of their day.

  • Book available meeting spaces for yourself or someone else on a desktop or on-the-fly via the room booking app
  • Find and filter meeting spaces by date, meeting duration, capacity, or types of spaces
  • Customize availability of amenities by meeting rooms so teams can find the best spaces for their tasks

Coming soon

Optimized room availability

Are meeting spaces always booked out during peak days? Are your meeting rooms fit for purpose? Understand how your spaces are being used, and optimize them to empower people to do their best work.

  • Report on occupancy and unused bookings with at-a-glance dashboards
  • Improve efficiency with visibility and insights on usage trends – get more out of less space
  • Improve meeting experience with better forecasting so you know the demand for rooms in advance

We integrate with


More features to help you manage
your hybrid workplace better

Multi-language support

Available on mobile and web with additional language support upon request.

Single sign-on

Seamless user experience to roll out quickly across the entire organization.

Data export

Easily export employee and bookings data into CSV files.

Dedicated customer support

Our all-star customer experience team is always ready to help you.

Get started with Kadence

Discover how our room booking software can help boost performance in a hybrid workplace

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