Room Booking

Easy access room booking built for your spaces

Create the best meeting experience by making rooms simple to book with calendar tools your teams already use. 

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It has helped our staff accomplish more!

Kadence also allows employees to see who’s in the workspace on any given day, making it easier for colleagues to coordinate.

Director of Operations, StageTEN

Great product for a flexible workforce!

Kadence is a very intuitive app and has an easy workflow for booking spaces and knowing when co-workers are using the space.

CEO, Optimization Services

Their modern user interface is very intuitive!

Our team was able to get up and running within a few short hours. We’ve already recommended Kadence to two other companies!

Workplace Experience Lead, Softchoice

Kadence is a leader in Space Management on G2

Bring people back together with ease

Create better meeting experiences, and help your teams find the best spaces for collaboration.

Choose the right amenities, and check-in with Kadence mobile or web app

Live office floor plan

See which rooms are booked, in use, or free with floorplan visibility

Manage office workspace and layout with real-time data

Stay in control of room availability with at-a-glance analytics

Find and schedule meetings in one place

All meeting activities visualized in a single view – a simple, seamless room booking experience for your people.

  • Get an at-a-glance view of all upcoming meetings and room bookings on the Kadence web and mobile app
  • Easily locate your room on the floor plan within the booking details screen
Room booking
Room booking

See all your meetings in your calendar

Easy plug-and-play calendar integration. Our room booking software integrates with the tools your teams already use for faster rollout and adoption.

  • Book meeting rooms directly from your calendar and invite colleagues with just a few clicks
  • Search for available meeting rooms, filter by preferred location, capacity and amenities available

Smart space management

Get a complete view of all meetings and room availability in a single dashboard, with a customizable room booking system that controls who has access to specific spaces and when.

  • Get a clear view of who is in or out of the office with real-time booking data
  • Easily view all your occupied meeting spaces and know what’s available at a glance
Room booking
MS teams notifications

Seamless check-in within Microsoft Teams

Ensure your teams are checking into their reserved spaces, so unused spaces can be released to optimize availability.

  • Check-in via Kadence mobile app or MS Teams with just a tap
  • Set up notifications via MS Teams to ensure people are checking into their reserved desks or rooms
  • Keep employees safe with a self-certify process before checking in

Coming soon

Room booking on-the-go

Let your team see meeting room availability and book spaces on-the-go, so they always have the right space and amenities to make the most of their meetings.

  • Book available meeting spaces on-the-fly via the room booking app
  • Find and filter meeting spaces by date, meeting duration, capacity, or types of spaces
  • Customize availability of amenities so teams can find the best spaces
room booking
space usage insights

Coming soon

Optimized room availability

Are meeting spaces always booked out during peak days? Understand how your spaces are being used, and optimize them to empower people to do their best work.

  • Report on occupancy and unused bookings at a glance
  • Improve room availability with insights on usage trends
  • Improve meeting experience with better forecasting so you know the demand in advance

We integrate with


More features to help you manage
your hybrid workplace better

Multi-language support

Available on mobile and web with additional language support upon request.

Single sign-on

Seamless user experience to roll out quickly across the entire organization.

Data export

Easily export employee and bookings data into CSV files.

Dedicated customer support

Our all-star customer experience team is always ready to help you.

Get started with Kadence

Book a demo, and see Kadence in action. Discover how we can help create better hybrid working experiences for your people.

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Kadence OS