Some systems connect the dots and enhance the user experience by offering indoor turn-by-turn navigation, with interactive floor plans colour coded to show desk status, helping employees identify and navigate to a specific floor, area, or desk they have booked.
2. Find a co-worker
The struggle to find colleagues has repeatedly been quoted as one of the main negatives of hot desking. To create a space that nurtures collaboration and meets the rising demand for work neighborhoods within the office, look at desk booking solutions that make it easy to locate colleagues in the vicinity by seeing which spaces have been booked and by whom, as well as enabling in-app booking or location-sharing.
3. Activity-based booking functionality
Different teams and individuals will choose to work from different locations and with different goals in mind, such as focused individual work versus collaboration. Different working zones or neighborhoods can be set up, making it easy for employees to identify the best place for them, and if collaborating, their teammates to meet.
For a productive workplace experience, check whether the desk booking software offers zoning functionality for neighborhood grouping, and indicates not only the availability of each workspace, but also the facilities in the vicinity.
4. Individual work cadence settings
People love choice, so let them choose how, were and when they want to work. Let them decide which tasks are better accomplished at home and what requires time in the office with coworkers. Cadence work patterns will start to emerge which groups of colleagues can join in and employees can plan their time accordingly. Facilitate this with a booking software that lets them set up a routine or cadence that suits their needs; for example, by allowing them to book a desk near colleagues for regular team collaboration sessions on specific days and times in advance.
Besides providing a higher quality workplace experience, this function empowers space planners to forecast demand and make better provisions, ensuring spaces are available when needed.
5. Smart policy settings, executed dynamically
Planning for different scenarios is invaluable and putting rules in place can help the business react quickly and be more agile if things change fast. For example, social distancing can be implemented at desk level so every second desk is not used, or areas that have been identified as hazardous can be blocked off by using clear communication light indicators or signage.
You need a system which can automatically plan and set up rules which can be dynamically implemented as conditions change, either automatically or simply at the click of a button.
This not only saves space planners and facilities managers time, but is crucial if the company needs to react swiftly to a potential outbreak of a pandemic or implement company-wide changes to comply with new regulations.