Space Management

Make the most of your office spaces

Kadence space management software is a tool that helps you do more with less space. Track all of your bookings in one place, load-balance your workplace, and measure office attendance all within one platform.

Get insights on 148 bookings and 66% check-ins on floor 2 of the London HQ office. Alongside booked and checked-in floor occupancy levels for August and September
The workplace insights within Kadence are invaluable to our decision-making, helping us create the most efficient use of our spaces.
Julian D-Alberti

Head of IT at WWT

Key Features

Cut real estate costs. Boost occupancy.

Team Neighborhood

Boost office occupancy

Boost office occupancy by determining when and which teams should be in the office.

Assign team neighborhoods for specific team days to load-balance your office space. Know the required resources for a given day based on booking data.

Kadence Office Neighborhoods Schedule
Attendance Metrics

Measure the success of your hybrid workplace policies

Boost your space management by easily viewing all space reservations and cancellations over any time span – historically or in real time.

Understand the efficiency of your hybrid work model, and keep track of attendance data to guide decisions for your company-wide policies.

Kadence Workplace Insights layout
Space Usage Trends

Reduce inefficient spaces

Kadence provides you with high-level trends and insights so you can make informed choices backed by comprehensive data for space planning.

Identify under-utilized spaces to uncover potential enhancements and maximize your existing area before considering expansion.

Track team office user trends for the marketing, sales and product team
Room Management

Optimize meeting room availability

Streamline all of your conference rooms with a detailed overview of how they’re used over any time period you choose.

Leverage the daily occupancy heat map to monitor usage and availability, ensuring everyone can find and book the spaces they need onsite.

Maximize your conference rooms and other vital resources with Kadence

Download, analyze, and optimize

Click on every data widget to see, enlarge, and download its info.

You can perfectly blend it with your existing office software or just use Kadence’s insights dashboard right inside the web app. This way, you can easily understand, scrutinize, and plan future cost-saving enhancements for your spaces.

Download, analyze, and improve your workplace with Kadence space booking software
How Softchoice boosted hybrid productivity with less space
How Softchoice boosted hybrid productivity with less space
How Softchoice boosted hybrid productivity with less space

Discover how Kadence’s Space Management tools helped Softchoice create a seamless hybrid working experience that drives productivity and team engagement whilst reducing their real estate spend.

Learn More

All you need for your Office Space Management real estate portfolio

Interactive Floor plans

Forecast office usage and space utilization ahead of time

Data export

Prioritize real estate spend by reporting on space management utilization

Customized seating

Create, edit, and manage Office Neighborhoods and Assigned Desks

Dedicated customer support

Our All-star Customer Experience team is always around to help

Give instant feedback

Give direct feedback to Kadence on improvements in the app


Automatically free up ‘No-Show’ bookings back into the system to reduce wasted space

Guest and Onsite booking

Invite guests and get notified of their arrival

Capacity Limits

Set the occupancy limit for each floor on any day

See where your teammates are working with Desk Booking Software
Frequently Asked Questions

Learn more about Office Space Management Software

Office Space Management software is a tool that helps you make the most of your building’s physical space. It helps track Conference Room Bookings and attendance but also seamlessly integrates with your other systems. It is great for streamlining your office space, evaluating the success of your hybrid policies, and offers valuable insights for cost savings and smart resource management. It’s all about making your life easier and your workplace operations smoother!

Managing space is important. It helps make the best use of space and saves money. It also makes things run smoothly. It lets companies see how desks are booked and what they will need in the future. Plus, it makes workers perform better by making the workspace a nice place to be. It’s not just about putting things in the right place. It’s also about making a place where work can grow and keep going.

Managing spaces has three main parts. First, you need to keep track of space bookings. Second, you must look at how your office space is used over time. Lastly, you use this information to make better decisions in the future. Space management is about making the most of your physical spaces. You need to think about what the workspace needs to do, who will be visiting, and how your team works together. It also involves looking at booking data. This shows you trends in bookings, how your team uses the space, and the most popular days and spaces. This can help you direct resources and save money by not wasting space that isn’t used much. Discover everything you need to know about Office Space Management Software in our Space Management guide.

The main benefits of Space Management Software include driving down real estate costs and better team productivity. With Kadence you are instantly able to see the outcomes of your space bookings as easy-to-understand data within the same platform to help you see how your spaces are utilized over time, the effectiveness of your hybrid policy as well as where to allocate the right resources based on the needs of your team and your company.

To start managing your spaces, first, check out your workspace. Look at how big it is, what each area does, and what resources you have. Using a tool for managing space lets you keep an eye on your spaces all the time. You can see how employees book spaces and use this info to make your workspace better. This way, your workspace can change as needs change and keep being a good place to work.