Make the most of your office spaces
Kadence space management software is a tool that helps you do more with less space. Track all of your bookings in one place, load-balance your workplace, and measure office attendance all within one platform.
The workplace insights within Kadence are invaluable to our decision-making, helping us create the most efficient use of our spaces.
Julian D-Alberti
Head of IT at WWT
Cut real estate costs. Boost occupancy.
Maximize the Value of Your Office Space
Kadence is more than booking software—it’s a workplace optimization platform that empowers companies to operate smarter, not bigger.
Track desk and room bookings, balance office occupancy across teams and days, and measure attendance trends in real time to unlock hidden capacity and reduce wasted space—all within one system.
Use Data to Drive Workplace Strategies
Insights Plus brings your data to life through custom analytics dashboards, designed in collaboration with our data science team.
Make informed real estate decisions with accurate space utilization insights. Identify underused areas, justify lease renewals, or plan reconfiguration — all while anticipating future workplace policy changes.
Workplace occupancy without the hardware
From optimizing office spaces, and hybrid schedules to uncovering cost-saving opportunities, Kadence Sense provides precise workplace occupancy data with actionable insights into office usage — all without deploying a single sensor.
Optimize Space Allocation for Maximum Efficiency
Gain insights into space utilization by tracking the most-used buildings, floors, desks or meeting rooms—by time and team. Monitor peak and low occupancy periods, ensuring cleaning services or HVAC usage are cost-effective and right-sized.
Understand How Teams Collaborate
Track collaboration through meeting frequency, in-office team kadences and neighborhood occupancy patterns. Leverage data to enhance your workplace by aligning space usage with employee needs, improving both their work experience and overall wellbeing.
Manage Office Traffic with Team Neighborhoods
Maximize space efficiency by aligning in-office schedules and neighborhood allocation. Assign team neighborhoods for specific team days to load balance office traffic and avoid overcrowding.
Leverage booking data to plan resources such as meeting rooms, amenities or catering, ensuring that your office operates at its highest capacity without wasting valuable resources.
Discover how Karger downsized their office spaces, and achieved an 80% reduction in real estate footprint without compromising productivity.
All you need for your Office Space Management real estate portfolio
Interactive Floor plans
Forecast office usage and space utilization ahead of time
Data export
Prioritize real estate spend by reporting on space management utilization
Customized seating
Create, edit, and manage Office Neighborhoods and Assigned Desks
Dedicated customer support
Our All-star Customer Experience team is always around to help
Give instant feedback
Give direct feedback to Kadence on improvements in the app
Auto-release
Automatically free up ‘No-Show’ bookings back into the system to reduce wasted space
Guest and Onsite booking
Invite guests and get notified of their arrival
Capacity Limits
Set the occupancy limit for each floor on any day
Get started now, upgrade as you grow
Discover flexible pricing plans designed to cater to companies and teams of all sizes. Tailor your selection to match your team’s objectives, ensuring you only pay for the features that are essential to your needs.
Learn more about Office Space Management Software
What is Office Space Management Software?
Office Space Management software is a tool that helps you make the most of your building’s physical space. It helps track Conference Room Bookings and attendance but also seamlessly integrates with your other systems. It is great for streamlining your office space, evaluating the success of your hybrid policies, and offers valuable insights for cost savings and smart resource management. It’s all about making your life easier and your workplace operations smoother!
Why is Office Space Management necessary?
Managing space is important. It helps make the best use of space and saves money. It also makes things run smoothly. It lets companies see how desks are booked and what they will need in the future. Plus, it makes workers perform better by making the workspace a nice place to be. It’s not just about putting things in the right place. It’s also about making a place where work can grow and keep going.
What are the three basic elements of Space Management?
Managing spaces has three main parts. First, you need to keep track of space bookings. Second, you must look at how your office space is used over time. Lastly, you use this information to make better decisions in the future. Space management is about making the most of your physical spaces. You need to think about what the workspace needs to do, who will be visiting, and how your team works together. It also involves looking at booking data. This shows you trends in bookings, how your team uses the space, and the most popular days and spaces. This can help you direct resources and save money by not wasting space that isn’t used much. Discover everything you need to know about Office Space Management Software in our Space Management guide.
What are the benefits of a Space Management Software?
The main benefits of Space Management Software include driving down real estate costs and better team productivity. With Kadence you are instantly able to see the outcomes of your space bookings as easy-to-understand data within the same platform to help you see how your spaces are utilized over time, the effectiveness of your hybrid policy as well as where to allocate the right resources based on the needs of your team and your company.
What is the first step in Space Management?
To start managing your spaces, first, check out your workspace. Look at how big it is, what each area does, and what resources you have. Using a tool for managing space lets you keep an eye on your spaces all the time. You can see how employees book spaces and use this info to make your workspace better. This way, your workspace can change as needs change and keep being a good place to work.