Desk Booking

Simple desk booking software for hybrid workplaces

Maximize team productivity with flexible desk booking software that empowers you to work smarter, build community, and collaborate.

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Desk Booking Software

Their modern user interface is very intuitive!

Our team was able to get up and running within a few short hours. We’ve already recommended Kadence desk booking software to two other companies!

Workplace Experience Lead, Softchoice

Makes hybrid working so much more seamless!

You can see who is in, what desk they are sitting in, and who is in on a given day, which can assist in identifying potential Covid exposure amongst employees.

Office Administrator, Executive Office

It has helped our staff accomplish more!

Kadence allows employees to see who’s in the workspace on any given day, making it easier for colleagues to coordinate and our operations team to manage desks.

Director of Operations, StageTEN

Kadence is a high performer on G2 Kadence is a leader on G2 Space Management on G2 GetApp category leaders Crozdesk quality choice Crozdesk Happiest Users

Powerful integrations

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Desk Booking Software

Find your teammates easily

Know when your teammates are planning to go to the office, and where they’re working so you can connect at the right times.

  • See who’s working where, now, and in the future on the interactive office floor plan
  • Get notified when your starred colleagues have made a booking so you can book a desk nearby
  • Easily book desks in minutes using intuitive desk booking tools


Book a desk tailored to your schedule

Give people the freedom of how, when, and where they work, by making it easy to book the desk they need for the task at hand.

  • Plan your week by visualizing what desks are available now, and in the future based on your work schedule
  • Book a desk and check in on the go via mobile app,  MS Teams, or Slack in your preferred location, with the right amenities
Hybrid Working
Hybrid Workplace Management

Boost team collaboration

Improve productivity by making your spaces meet the unique needs of your people.

  • Encourage team dynamics by assigning desks to individuals within the same area
  • Create neighborhood bookings based on the needs of a team or project
  • Kadence allows teams to easily implement hot desking and office hoteling

Make the most of your space

Optimize how you use your spaces by understanding how they’re used on a daily basis.

  • Discover desk booking habits, and trends from the past with accurate data insights
  • Daily reporting on desk bookings, occupancy, or wasted bookings
  • Meet space demands by visualizing desk usage, and availability in the future
Hybrid Working


More features to help you manage
your hybrid workplace better

Multi-language support

Book on mobile and web with additional language support upon request.

Single sign-on

Seamless user experience to roll out desk booking quickly across the entire organization.

Data export

Easily export employee desk and room bookings data into CSV files.

Dedicated customer support

Our all-star Kadence customer experience team is always ready to help you.

Learn About Desk Booking Software

What is a desk booking system?

A desk booking system enables employees to book a desk with the right amenities they need, check-in when they get there, or even book a desk where their teammates are sitting nearby. It’s an effective tool for workplace managers to manage their workspaces to ensure they’re making the most of their available space.

Without a proper desk management system in place, the intention to balance remote and in-person work can result in logistical chaos. Introducing a desk booking system for hot desking can give much-needed structure to this chaos, enabling employees gain transparency into the use of their workplace — desk availability; their team members’ weekly schedules and overall office traffic.

How does desk booking software benefit my workplace?

A good desk booking software should feature an easy-to-use interface for your team to easily find and book a desk anytime, anywhere. It should also capture real-time occupancy data to improve desk availability. Most importantly, it should integrate with your team’s weekly schedule for collaboration.

Desk booking software lets users plan their time in the office in advance, pre-booking the desks they need, giving your people the flexibility and autonomy to manage their work day easily.

Can desk booking software integrate with other systems?

Kadence desk booking software can integrate with popular systems like Microsoft Teams, Slack, and more. By integrating with the tools your team uses, you can fully leverage the benefits of desk booking in your hybrid workplace.

Can desk booking tools support different office and seating layouts?

Absolutely. The point of a desk booking tool is to support your team and your work spaces. Kadence can be customized to fit your office layout, your seating arrangements, and your conference rooms.

Get Started with Kadence Desk Booking Tools

Book a demo, and see the Kadence desk booking platform in action. Find out how we can help create better hybrid working experiences for your people.

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hybrid workplace management software