Desk booking your employees love.

Hot desk booking software enables employees to book a desk with the right amenities they need, check-in when they get there, or even book a desk where their teammates are sitting nearby. It’s an effective tool for workplace managers to manage their workspaces to ensure they’re making the most of their available space.

A good hot desk booking software should feature an easy-to-use interface for your team to easily find and book a desk anytime, anywhere. It should also capture real-time occupancy data to improve desk availability. Most importantly, it should integrate with your team’s weekly schedule for collaboration.

Yes. Employees book desks from Microsoft Teams, Slack, the web and the mobile app, and meeting rooms sync both ways with Outlook and Google Calendar. Kadence also connects to HR systems such as Workday, BambooHR and HiBob. A public REST API and outbound webhooks send booking and check-in data to the other systems you run.

Hoteling software is a digital tool that optimizes workspace utilization. Providing a flexible solution, it allows employees to reserve desks whenever they need to, enhancing productivity and fostering a more dynamic work environment. The point of a hoteling software is to support your team and your workspaces.

Yes. Kadence can be customized to fit your office layout, your seating arrangements, and your conference rooms, to enable you to make your workspace work for you. Facility Managers are able create Office Neighborhoods and assign teams to particular areas on any day of the week using the Office Neighborhood Schedule.

Desk reservation software lets employees reserve a specific desk for a date and time before they come in. Kadence handles advance, recurring, multi-day and same-day reservations, and people can save preferred desks to book faster. Admins set booking windows, maximum durations and booking credits, so reservations follow your desk booking policy at every site.

Yes. Employees book desks in Microsoft Teams with the Kadence app or by asking Kadence AI, and the Outlook add-in finds and books meeting rooms without leaving Outlook. The same bookings appear in Slack, on the web and in the iOS and Android apps, so nobody has to learn a separate tool.

When nobody checks in to a booked desk, Kadence releases it automatically so someone else can use it. People check in from the mobile app or the office kiosk, or automatically when the Kadence Agent detects them on the office network. No-shows appear in Workplace Insights, so reports show real use rather than reservations.

Start with identity: Kadence supports SSO and SCIM with Okta, Microsoft Entra ID, Google and others, so people and teams sync automatically. Upload desks and neighborhoods in bulk from a spreadsheet, give each building its own admins, then switch on Teams, Outlook and the mobile apps. RSPB, for example, rolled out flexible desking office by office.

No. Kadence Sense builds presence data from systems you already run: desk check-ins, the Kadence Agent on laptops, office Wi-Fi and network signals, kiosk and room display check-ins, and badge data. Automatic Bookings create a booking when someone arrives without one, so walk-in use is counted. Hardware sensors are optional when a floor needs denser coverage.