Product Updates

Release 1.6.2

Dynamic Neighborhoods
Improvement

Admins can now set neighborhoods to be public or private. Public neighborhoods give anyone in the company access. Private neighborhoods are restricted to a select group of teams that are visible to other users. Teams can be granted access to a neighborhood on selected days of the week.

Improvement

Users can now add a desk or onsite booking to their google or outlook calendars.

Release 1.6.1

Visitor management system
New

Create bookings and invite guests onsite using their email, all within a single platform and within the same booking flow. Admins can set up pre-arrival instructions that get sent automatically which can include a COVID 19 health check for your guest to complete before their arrival to ensure they’re safe to be amongst your people, as well as reminders of your booking up to 24hours before check-in. Coming soon to Android.

Release 1.6

Employee Directory
New

A colleague directory is now available for all employees using Kadence. This directory provides users with the information they need to inform their booking and collaboration decisions. It also provides users with a directory to get in touch with other users in the company by viewing profile information.

Vaccination Status
New

Kadence now provides companies the option to enable additional COVID-19 safeguards. These safeguards include vaccination records or COVID-19 test result access. Admins will be able to review employee uploaded photographs of vaccination status documents or test results before allowing users access to booking functionality. A new role of ‘Health admin’ can also be assigned to help manage vaccination records.

Release 1.5.6

User booking status
Improvement

With a more accurate picture of employee engagement admins can now see if an individual had a booking but did not check-in, or if they forgot to check out. In addition, the booking details page clearly indicates if an employee booking was canceled by an admin for any reason under the status tab.

Release bookings
New

This new feature offers admins the ability to release spaces when an employee checks out of their booking early. Once enabled in settings, you can ensure your spaces are being used to their fullest at any time of the day. One less thing to think about.

Filter users by status
New

Adding to our already existing filtering features, admins can now filter bookings by status enabling them to get an overview of employees who did not check-in, canceled their bookings, those who checked out early, and any other booking status.

Release 1.5.5

Personal Kadence
New

Users can now set where they expect to be working on a typical work week. Team members can now easily compare working schedules and easily coordinate with each other. Kadence can also predict where users may be working when they have not made any bookings based on personal Kadence and workspace preferences.

• know where your team are working and when ahead of time
• Understand employee habits and space utilization
• Coordinate individual schedules so you can collaborate

Enhanced profiles
Improvement

Users can now add the city they are based in. This helps with team coordination across multiple time zones and gives better insight into users’ remote working locations. This information will also allow Kadence to build upon its smart suggestion functionality and insights.

• Schedule visibility makes it easy to coordinate with your teammates
• Helps colleagues understand what you do and what teams you are in
• Shows colleagues your workplace preferences so they can reach you

New profile setup
New

We now provide an optional onboarding flow to help users complete their profiles on sign-up. This onboarding flow ensures that employees don’t miss out on our newly implemented Kadence features including user bio, city/timezone, personal kadence, and workspace preferences.

• Simple onboarding flow gets users set up quickly from the start
• Create a short bio, choose your time and location and set up your workplace preferences making it easier to book spaces
• Plot your weekly Kadence so teammates can see your schedule right away

Release 1.5.4

Bulk booking cancellation
Improvement

A slick improvement to Kadence’s booking process for Admins makes freeing up space and clearing booking backlogs a breeze.

As Admin you will be able to:

• Quickly cancel multiple bookings in one go
• Clear out space at the last minute for emergency repair work
• Free up space fast for events

Team manager booking cancellation
Improvement

We’re also following suit with equipping Team Managers with the ability to cancel bookings too. With much better booking and scheduling oversight Team managers can manage their colleagues and the bookings they’ve made with ease.

As Admin you will be able to:

• Make bookings or cancel bookings for their team
• See all of their team’s bookings in one place
• Easily bring their team in on certain days to collaborate

Neighborhood Enhancements
Improvement

A much needed and heavily requested enhancement to neighborhoods that we wanted to pay particular attention to. No more remembering desk names and painfully working with lists. Simply create, add, and manage your neighborhoods effortlessly.

As Admin you will be able to:

• Create and edit neighborhoods more easily
• Add and remove desks in a few simple clicks

Release 1.5.3

Admin delegate booking and cancellation
Improvement

We’re extending our much beloved ‘Delegate Booking’ feature to all Admins, giving them more power than ever before! Allow your front desk staff or PAs to make bookings on behalf of others. Let office managers control your space better by canceling bookings if the space is needed for an event or maintenance work.

As Admin you will be able to:

• make bookings on behalf of anyone in your organization and
• cancel any bookings for anyone in your company
• web only

Email check-in reminders
New

Never miss a booking with email check-in reminders! You have asked for it and we have listened. We are adding email notifications to remind employees to check into their bookings.

• Employees will receive check-in reminders via email at the start of their booking
• Employees will receive another reminder 10 minutes before their desk is released (if auto-release has been enabled)
• Employees can opt-out of email check-in reminders if they don’t want them

Release 1.5.2

Multi-language and date/time support system 
New

• Kadence is now available in French on web, iOS and Android
• New language support system enables other languages to be added easily
• Supports different date formats (DD/MM/YYY and MM/DD/YYY e.g.) which will be automatically set depending on your chosen language (currently EN UK/US & FR)
• Supports different time formats (12hr & 24hr) which will be automatically set depending on your chosen language(currently EN UK/US & FR)

Release 1.5.1

Filter by amenities
New

• Find your perfect desk faster by choosing which amenities you need to be your most productive.
• Available desks will be filtered down to those that have all selected amenities.
• Available on iOS, Android, and Web.

Release 1.5

Team overview & activity page
New

• See your team and who’s booked to come into the office today, next week, or even next month. Make informed decisions about when to work where and with whom.
• See team members’ profiles with their booking details and basic contact information
• The new team overview helps you see all of your teams and who’s in them in one place. This allows you to easily get in-person time with a colleague and helps remote managers to know when their teams are meeting.
• This release does not include Android yet, only iOS and web

Updated Profiles
Improvement

See team members’ profiles with their booking details and basic contact information.

Tables filters
Improvement

Analyze your data with the help of our new table filters. Filter your data by dates, team, permission level, buildings, and neighborhoods.

CSV export of bookings & employees tables
Improvement

For next-level data analysis download your employee and bookings data into CSV files. Your export is sent via an email link. Data security is important to us so the link will be valid for 24 hours only.

Release 1.4.3

Employee headshots
New

Make sure your office days are a success with the help of our latest feature – headshots. See where your colleagues have booked a desk and select one near them. The days of awkwardly sitting amongst strangers are over!

Recurring Booking
New

With our new recurring bookings feature you can book a desk for months ahead in one simple flow. Select which days of the week you want to come in and we’ll do the rest by finding you the perfect desk. You can even add parking or book for someone in your team.

Web Profile
Improvement

Enabling you to do your best work is paramount to us. That’s why you can now choose which email notifications we’ll send you.

Release 1.4.1 & 1.4.2

Rooms through Outlook
New

Getting a full picture of your day is important. That’s why we’ve integrated with Outlook so you can see all your room bookings in Wx.

• See which rooms have been booked (through Outlook) on our live floor plan and jump into one for one of those ad-hoc meetings
• Get visibility of all your bookings on one platform (Wx)
• Check-in and out of room bookings to gather valuable utilization and no-show room data

Release 1.4

Web Booking
New

In this release, we’re bringing our beloved desk booking feature into the wider Wx universe by allowing you to book desks directly from your browser.

You can log in from a browser, view & manage your existing bookings, check-in, and, of course, create new bookings.

Insights
New

Insights are providing vital information so that you as Admin can analyze and optimize office occupancy. View your average daily occupancy by building and floor, see when employees are coming in and monitor your no-shows.

Self-certify
New

We all need to do our bit to ensure the safety of our colleagues, family, and friends. That’s why we’re bringing you ‘Self-certify’. Set up custom policies your employees must agree to before each check-in. From ‘stay at home if you have these symptoms’ to ‘test if you’re not double vaccinated – you can decide what’s right for your company.

• Customize the policy name, message, checkbox text, and link
• Allows for different policies for different buildings
• Toggle to enforce policy & prevent check-in if it hasn’t been completed
• Set when certification becomes available
• Notifications are sent when an employee is able to self certify

Book parking spaces
New

No more do you have to leave the house at the crack of dawn to ensure you’ll get a parking space at the office or pay extortionate amounts of money to pay for on-street parking. With our latest feature, you can simply add a car, bicycle, or accessible parking spot to your desk booking giving you this little bit of extra peace of mind.

• Set what type and how many parking spots a building has
• Select from general, accessible, electric vehicle, motorbike, and bicycle parking spots