Conference Room Booking

Easy conference room booking built for your spaces

Say hello to streamlined conference room booking that maximizes available space. Our smart-driven platform simplifies the reservation process enabling you to book what you need so you can focus on what really matters: productive meetings that drive your business forward.

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Conference Room Booking

It has helped our staff accomplish more!

Kadence also allows employees to see who’s in the workspace on any given day, making it easier for colleagues to coordinate.

Director of Operations, StageTEN

Great product for a flexible workforce!

Kadence is a very intuitive app and has an easy workflow for booking spaces and knowing when co-workers are using the space.

CEO, Optimization Services

Their modern user interface is very intuitive!

Our team was able to get up and running within a few short hours. We’ve already recommended Kadence to two other companies!

Workplace Experience Lead, Softchoice

Kadence is a high performer on G2 Kadence is a leader on G2 Space Management on G2 GetApp category leaders Crozdesk quality choice Crozdesk Happiest Users

Powerful integrations

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Conference room booking on-the-go

View room availability and book conference rooms on the fly using the Kadence mobile app, always have the right space and amenities to make the most of your meetings.

  • Easily book available meeting spaces for last-minute meetings wherever you are
  • Invite guests and choose the right amenities in seconds
  • Improve room availability with check-in reminder notifications
Conference Room Booking
Conference room booking

See all your meetings in your calendar

Easy plug-and-play calendar integration. Our conference room booking software integrates with the tools your teams already use for faster rollout and adoption.

  • Book meeting spaces directly from your calendar and invite colleagues with just a few clicks
  • Search for available meeting spaces, filter by preferred location, capacity and amenities available

On-demand room booking with everything you need

All meeting activities are visualized in a single view enabling you to book an available room for now or ahead of time – a simple, seamless conference room booking experience for your people.

  • Get an at-a-glance view of all upcoming meetings and conference room bookings on the Kadence web and mobile app
  • Easily locate your meeting spaces on the floor plan within the booking details screen
  • Add Catering options and filter available conference rooms by location or amenities
Room Booking & Catering
Microsoft Teams Desk Booking Integration

Seamless check-in within Microsoft Teams

Ensure your teams are checking into their reserved spaces, so unused spaces can be released to optimize availability.

  • Check-in via Kadence mobile app or MS Teams with just a tap
  • Set up notifications via MS Teams to ensure people are checking into their reserved desks or rooms

Smart space management

Get a complete view of all meetings and conference room availability in a single dashboard, with a customizable conference room booking system that controls who has access to specific spaces and when.

  • Get a clear view of who is in or out of the office with real-time booking data
  • Easily view all your occupied meeting spaces and know what’s available at a glance
Google Calendar Room Booking
Conference room booking

Coming soon

Optimized room availability

Are meeting spaces always booked out during peak days? Understand how your spaces are being used, and optimize them to empower people to do their best work.

  • Report on occupancy and unused bookings at a glance
  • Improve room availability with insights on usage trends
  • Improve meeting experience with better forecasting so you know the demand in advance


More features to help you manage
your hybrid workplace better

Multi-language support

Available on mobile and web with additional language support upon request.

Single sign-on

Seamless user experience to roll out quickly across the entire organization.

Data export

Easily export employee and bookings data into CSV files.

Dedicated customer support

Our all-star customer experience team is always ready to help you.

Get started with Kadence

Book a demo, and see Kadence in action. Discover how we can help create better hybrid working experiences for your people.

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