Kadence Room Booking

Room Booking Software For Hybrid Teams

Maximize your available spaces with a solution that simplifies your room reservation process. Now you can quickly book the rooms you need so you can focus on what really matters: productive meetings to drive your business forward.

Kadence Room Booking Layout
The platform’s flawless integration with our calendars has really made coordinating schedules and booking rooms an absolute breeze!
Dustin Haynes

Properties Manager at Shipt


Easily manage your meeting rooms


Find the right meeting room

See what rooms are available now, or ahead of time for your meeting

Meeting room 2 is available for you to book a room at 11am for your all-hands weekly

Choose what you need

Customize your room set up with the amenities you need

Room Booking Availability

Book and send invite

Confirm your booking and notify
your team

Meeting room booking calendar invite
Key Features

Room Booking you can rely on

Room Booking

Book a room wherever you are

View available rooms and book them on the fly on your mobile or desktop

  • Check availability and reserve a room for whenever you need it

  • Invite guests and choose the right amenities in seconds

  • Improve room schedule availability with check-in reminder notifications

Smart Room Scheduling Software That Optimizes Your Spaces
Google & Outlook Calendar

Keep your room bookings organized in your favorite calendar

Get a complete view of all room bookings inside the calendars you already use, allowing you to plan ahead and book what you need.

  • Book meeting rooms directly from your Google and Outlook calendar, and invite colleagues with just a few clicks

  • Search for available meeting rooms and filter by preferred location, capacity, and amenities available

Booking rooms for your meetings with Outlook
Enterprise-grade Integrations

Book a room within the tools your teams already use

Get the best out of your room booking software by seamlessly integrating it within the tools your team already use.

  • Find, book, and check-in via Kadence mobile app or Microsoft Teams

  • Coordinate meetings, plot them in your calendar and communicate with your teams all within one place

Room Booking Software Integration For Microsoft Teams
Data and Reporting

Insights that help you cut costs and drive efficiency

Get a complete view of all room availability and usage in a single dashboard.

  • Get a clear view of your room utilization with real-time booking data

  • See which teams use your rooms the most and which rooms are the most popular

See where your teammates are working with Desk Booking Software

All you need for Conference Room Booking efficiency

Quick Book

Find and book any available conference room for the exact times you need

Meeting Room Visibility

See an entire overview of meeting room availability in one place

Live Room Booking Data

See how your rooms are being used in real-time

Conference Room Amenities

Add amenities to your conference rooms to faciliate the needs of your teams


Automatically release cancelled or ‘no-show’ room bookings back into the bookings pool


Add catering requirements along with your room booking

Check-in Reminder

Get instant notifications to remind you to check into your booking

Advanced Booking

Customize the advanced booking window so your teams can book rooms for their meetings ahead of time

Frequently Asked Questions

Learn about our Conference Room Booking Software

Conference Room Booking Software is a digital solution that completely transforms the way you manage your meeting spaces. It provides real-time visibility of room schedule availability, effortless room reservations, and seamless calendar integrations for efficient room scheduling. Whether it’s a meeting room, conference room, or any shared space within your organization, this system ensures they are utilized effectively.

Room Booking or Room Reservation Software allows you to effortlessly handle bookings across multiple rooms and buildings. With Kadence you can filter available rooms based on location, capacity, or resources, check real-time availability, and book rooms according to your specific requirements. You can even manage event details by attaching all necessary information to each booking so your team knows what the meeting is about.

Booking a room through Google & Outlook is an easy way to keep all of your room bookings in a tool your teams already use. Once you have your Google or Outlook room booking software integration set up, simply create an event, fill out your meeting information, invite your teammates, and choose any available room from the list.

Using Kadence as your room scheduling software in Outlook is easy. For setting up a new meeting, you’ll first need to click on the ‘Scheduling Assistant’ button, located on the ribbon. You can find the ‘Room Finder’ button next to the ‘Location’ field, or alternatively, you can choose ‘Browse with Room Finder’ positioned at the bottom of the suggested locations list. To select a specific room, use the ‘Show a room list’ drop-down menu.

The best way to manage meeting room bookings is to firstly create and establish each meeting room capacity along with it’s amenities. Second is to implement a booking and check-in process to help your teams see what meeting rooms are available, book the rooms they need and check-into them. Lastly you need to be able to see all of your room booking data to understand which rooms are used the most, by whom, and when to determine necessary improvements you may need to make.