Room Booking Software built for your spaces
Say hello to streamlined Conference Room Booking Software, maximizing available space. Our smart-driven platform simplifies the reservation process, enabling you to quickly book what you need so you can focus on what really matters: productive meetings to drive your business forward.
Room Booking Software you can rely on
Book a room wherever you are
View room schedule availability and book meeting rooms on the fly. Always have the right space and amenities to facilitate your team’s productivity.
Easily book available meeting rooms for last-minute meetings wherever you are
Invite guests and choose the right amenities in seconds
Improve room schedule availability with check-in reminder notifications
Discover room booking availability now so you can plan ahead
Get a complete view of all room booking availability inside the calendars you already use, allowing you to plan ahead and book what you need.
Search for available meeting rooms and filter by preferred location, capacity, and amenities available
Room Scheduling Software inside the tools your teams already use
Get the best out of your room scheduling software by seamlessly integrating it within the tools your team already use. See room availability ahead of time, book conference rooms for last-minute meetings, and see it’s usage data all in one place.
Find, book, and check-in via Kadence mobile app or Microsoft Teams
Get instant room scheduling and check-in notifications
Coordinate meetings, plot them in your calendar and communicate with your teams all within one place
Insights that help you cut costs and drive efficiency
Get a complete view of all room availability and usage in a single dashboard.
Get a clear view of your room utilization with real-time booking data
See which teams use your rooms the most and which rooms are the most popular
Make better forecasting decisions based on advanced room booking data and the needs of your teams
Book a Conference Room for your meeting just by asking Kadence
No more wasting time looking at office floor maps to see what conference rooms are available. Just ask Kadence to check for you and get an immediate response back so you can make your room booking.
Easily manage your Room Scheduling
With Kadence, we’re able to get a clear overview of how much of our workplace is being used and the future demand for it; and how spaces can be reconfigured.
Softchoice Workplace Experience Lead
All you need for Conference Room Booking efficiency
Find and book any available conference room for the exact times you need
Meeting Room Visibility
See an entire overview of meeting room availability in one place
Live Room Booking Data
See how your rooms are being used in real-time
Conference Room Amenities
Add amenities to your conference rooms to faciliate the needs of your teams
Automatically release cancelled or ‘no-show’ room bookings back into the bookings pool
Add catering requirements along with your room booking
Get instant notifications to remind you to check into your booking
Customize the advanced booking window so your teams can book rooms for their meetings ahead of time
Get started now, upgrade as you grow
Discover flexible pricing plans designed to cater to companies and teams of all sizes. Tailor your selection to match your team’s objectives, ensuring you only pay for the features that are essential to your needs.
Learn about our Conference Room Booking Software
What is Conference Room Booking Software?
Conference Room Booking Software is a digital solution that completely transforms the way you manage your meeting spaces. It provides real-time visibility of room schedule availability, effortless room reservations, and seamless calendar integrations for efficient room scheduling. Whether it’s a meeting room, conference room, or any shared space within your organization, this system ensures they are utilized effectively.
How does Room Booking work?
Room Booking or Room Reservation Software allows you to effortlessly handle bookings across multiple rooms and buildings. With Kadence you can filter available rooms based on location, capacity, or resources, check real-time availability, and book rooms according to your specific requirements. You can even manage event details by attaching all necessary information to each booking so your team knows what the meeting is about.
How do I book a room with Google and Outlook Calendars?
Booking a room through Google & Outlook is an easy way to keep all of your room bookings in a tool your teams already use. Once you have your Google or Outlook room booking software integration set up, simply create an event, fill out your meeting information, invite your teammates, and choose any available room from the list.
How do I use Rooms in Outlook?
Using Kadence as your room scheduling software in Outlook is easy. For setting up a new meeting, you’ll first need to click on the ‘Scheduling Assistant’ button, located on the ribbon. You can find the ‘Room Finder’ button next to the ‘Location’ field, or alternatively, you can choose ‘Browse with Room Finder’ positioned at the bottom of the suggested locations list. To select a specific room, use the ‘Show a room list’ drop-down menu.
How do you manage meeting room bookings?
The best way to manage meeting room bookings is to firstly create and establish each meeting room capacity along with it’s amenities. Second is to implement a booking and check-in process to help your teams see what meeting rooms are available, book the rooms they need and check-into them. Lastly you need to be able to see all of your room booking data to understand which rooms are used the most, by whom, and when to determine necessary improvements you may need to make.