A Complete Workplace Terms Glossary

Find the meaning of important workplace terms to enhance your office experience.

Women sitting at a desk in the office

Activity-Based Workingthe art of organizing or rearranging employee communities based on their activities while giving the employees the freedom to choose where they want to sit for the day.

Agile Workinga working environment that brings together employees, processes, technology, and time to make a business more productive, effective, and efficient.

Contact Tracing ability to track every employee and guest that visits the office every day in a bid to combat the spread of the COVID-9 virus. It also informs employees of their guest’s whereabouts in the office building.

Desk BookingA software solution that allows organizations to practice flexible and activity-based working office layouts in a more manageable manner. It is especially excellent for office hoteling.

Desk Hoteling the art of reserving desks daily, thus, allowing employees to choose when and where to sit for the day. Perfect for flex employees.

Diversity The art of hiring employees from different cultures and backgrounds with no discrimination against race, age, gender, religion, disabilities, education, social-economic upbringing, or personality to create a balanced workplace.

Flex Employeethe practice of allowing employees to work flexibly by choosing how, when, and where they get to work.

Hot deskingthe practice of assigning working places and stations to employees but only when they need them instead of providing them with permanent desk stations.

Hybrid Workinga flexible business model with a mix of remote and in-office employees.

Inclusion a business culture that works effortlessly to make every employee feel like they have to contribute power to the business’s overall success.

In-office Workingemployees working from the office are practicing in-office working.

Mobile Employeethese employees spend a few hours on one location, usually less than 2 hours a day; most home or remote and contract workers don’t need assigned seating arrangements.

Office Kiosk a display placed at the entrance of visible open spaces within the office building that provides important information about the office, like an office map for visitors.

Office Neighborhood – an office area dedicated to a community of employees, a team, or a department, including particular equipment needed to work efficiently.

Office Utilization defines the number of workstations, boardrooms, or office spaces utilized at any given time of the day or week.

Office Vs. Workspacethe office space is the place or room in the office building or at home (for remote workers) where employees work, while the workspace space is where employees do their work. An example of a workspace is an office desk.

Open OfficeTraditional office layout where all employees work on the same floor and in an open space with cubicles

Peak Occupancy refers to the time of the day or the week when the office stations are fully booked, excellent for managing social distancing in the office.

People Coordinationthe art of organizing employees in-office and remotely to enhance teamwork, engagement, and productivity.

Personaused to define the role of every individual in an organization, especially regarding identifying the perfect candidate for your organization.

Remote Workingemployees working out of the office, either from their homes or other remote locations, are remote Working.

Social Distancingthe act of working while maintaining distance between employees, a practice mandated by the government to prevent the spread of the COVID-19 virus.

Visitor Managementa software solution designed to help manage the visitors in your office building, including clients, contractors, and other guests.

Workplace Wellnessactivities that promote every employee’s mental, emotional, and physical wellness.