How To Choose The Right Conference Room Booking Software For Your Organization?

If your company relies on a hybrid work model, conference rooms are critical to helping you maintain operations and achieve your goals. You need quality room scheduling software to make it easy to manage your spaces. That way, you can ensure your meetings stay organized while you focus on running your business. 

Since the pandemic hit our shores, a range of tech tools have been released and improved upon to meet the needs of a growing remote workforce. As with team chat apps, video conferencing software, and project management tools, using customizable room scheduling software built for your spaces will take your team’s cohesiveness and productivity to the next level. 

Below, Kadence answers three of the most common questions about this essential tool!

What Is Conference Room Booking Software?     

At its core, room scheduling software streamlines booking meetings in conference rooms, meeting rooms, and shared workspaces. It provides an accessible, centralized database for employers and managers, containing all relevant information about the determined space, including:

• Total number of available rooms
• Current status of each room (vacant or occupied)
• Schedule of booked and available slots over a given period
• How spaces are being used

There is a range of room scheduling software on the market—both free and paid. As with most types of products, you get what you pay for. The best software will allow managers and administrators to coordinate meetings painlessly in the proper available spaces and monitor the organization’s resources. 

Implementing room scheduling software will establish structure in your workplace while optimizing workflow. Your company can benefit from deploying a basic stand-alone system in your office environment. Or, you can integrate the system with additional hardware to increase efficiency and productivity.

What to Look for in Conference Room Booking Software?    

Not all room scheduling software is created equal. The product that is best for your organization will be the one that meets the needs of your managers and employees while ultimately paving the way for overall company growth. 

Kadence makes managing meeting rooms in a hybrid workplace as easy as possible. It syncs with various Google and Microsoft tools, offers a seamless check-in experience, shows all relevant information for each task on a single page, and comes with an easy-to-use mobile app. 

Some of Kadence’s key features include:

• A clean and simple user interface that features an at-a-glance view and floor plan view to help you find your room intuitively
• Integration capability with the calendar software your teams already use – Kadence works with Office 365 and Google Calendar
• Data and insights about meeting space usage to help you find the best time to meet

Keeping your meeting rooms organized is crucial to sustaining a hybrid workforce. By implementing the right room scheduling software, you can ensure your team remains on the same page and significantly improve your workflow. 

Don’t let double bookings or miscommunication disrupt your company’s progress. Use room scheduling software to help your team find the optimal collaboration spaces when they need them the most!