Exploring the Future of Work: Understanding Hybrid Remote Work

Welcome to a new era of work. Traditional notions of where and how work gets done have been redefined. But what is hybrid remote work? This new terminology has become commonplace. It’s now an integral part of both how companies choose to operate and the attraction of jobs to employees.

In this article, we delve into what hybrid remote work entails, its benefits, challenges, and how individuals and businesses can navigate this new paradigm.

What is Hybrid Remote Work?

Organized Hybrid work represents a flexible approach to work. It combines elements of remote work with in-person office attendance. It allows employees to enjoy the best of both worlds.

There is the freedom and autonomy of remote work and the collaboration and connection that come with being in the office. It’s about striking a balance between the convenience of working from home and the advantages of face-to-face interaction.

The Rise of Hybrid Remote Work

The COVID-19 pandemic served as a catalyst for the widespread adoption of remote work. As organizations scrambled to adapt to lockdowns and social distancing measures, remote work became the norm virtually overnight.

However, as restrictions eased and businesses began to reopen, many companies found themselves grappling with the question of how to move forward. Enter hybrid remote work.

For some, the transition to remote work was seamless, highlighting the potential for increased productivity, cost savings, and improved work-life balance. However, others found themselves missing the social aspect of the office and struggling to maintain a sense of connection with their colleagues. Hybrid work emerged as a compromise, allowing employees to enjoy the flexibility of remote work, while still facilitating in-person collaboration when needed.

Use Kadence to book nearby Adam who is sitting at Desk 2 on Wednesday
Benefits of Hybrid Remote Work

One of the key benefits of hybrid working is its flexibility. By allowing employees to choose where they work, businesses can attract top talent from around the globe and accommodate diverse lifestyles and preferences. This flexibility also extends to work hours, enabling individuals to structure their day in a way that maximizes productivity and well-being.

Hybrid remote work can lead to cost savings for both employees and employers. With reduced commuting expenses and overhead costs associated with maintaining office space, individuals can enjoy greater financial freedom. Businesses can reallocate resources towards more strategic initiatives, such as employee development and innovation. And even more, all of this has a positive contribution to reducing a company’s carbon footprint.

This approach also has the potential to foster a more inclusive and diverse workforce. By removing geographical barriers to employment, organizations can tap into talent pools that were previously inaccessible. Remote work arrangements can accommodate individuals with disabilities or caregiving responsibilities, opening up opportunities for greater participation in the workforce.

Challenges of Hybrid Remote Work

Despite its numerous benefits, hybrid work also presents its fair share of challenges. One of the most significant concerns is maintaining a sense of company culture and cohesion. With employees working from various locations, fostering a strong sense of belonging and connection can be more challenging. Organizations must invest in strategies to facilitate communication, collaboration, and team bonding in a virtual environment.

Much of this can be solved by having in place an operations system that can organize calendars and desk booking. Employees can book time in the office when they need and share when they’re working remotely.

Managing performance and productivity in a hybrid remote work setting requires a shift in mindset and approach. Traditional metrics of success, such as time spent in the office, may no longer be relevant. Instead, organizations need to focus on outcomes and results, measuring performance based on deliverables rather than hours worked.

See which day Willa, Michael, and Jane are in the office and book nearby on the Kadence mobile app
Navigating the Future of Work

As we navigate the complexities, it’s essential to approach this new opportunity with intentionality and adaptability. For individuals, this may involve honing skills such as time management, communication, and self-discipline to thrive in a remote environment. It’s also crucial to prioritize work-life balance and establish boundaries between work and personal life.

For businesses, embracing hybrid work requires a strategic approach to leadership, culture, and technology. Leaders must cultivate a culture of trust, accountability, and flexibility, empowering employees to take ownership of their work and outcomes. Investing in technology and infrastructure that supports remote collaboration and communication is also critical for success.

Consider Kadence

Kadence is the software that can help you and your team find your rhythm of work. The key to successful hybrid work is a software that helps you manage and adopt an organized hybrid model.

Our Smart Suggestions feature recommends when to head into the office. Teammates can easily find time to collaborate together, and even choose a desk next to each other.

With Kadence Flex, you can book desks at a number of available co-working spaces across the globe. This is helpful if you have a distributed workforce who may not be located near offices.

Using our Insights feature, Kadence gives you a detailed guide of how your team use the offices available to them. Reports will tell you what spaces are being wasted so you can save on real estate costs.

Kadence seamlessly integrates with your existing technology tools. You can use Kadence in Slack, Teams and more without disrupting your workflow. Communication is made easy.

Together, we can build a future of work that is both fulfilling and sustainable for all. By embracing flexibility, autonomy, and inclusivity, organizations can harness the full potential of hybrid remote work. Drive innovation, productivity, and employee satisfaction by remaining agile, empathetic, and open to experimentation. This is the future of work.

Book a demo today.

Optimizing Efficiency with Hot Desk Booking Software

One of the great benefits of hybrid working is that companies can streamline office space. With hot desk booking software, employees don’t each need to have their own space. Rather they can book a desk through the software when and where they need it.

This means organizations likely need less space as not all desks will be in use at all times. Traditional fixed desks setups are no longer the most efficient solution. Optimal efficiency is achieved by having just the right amount of space for your organization.

So how can companies know what the right amount is? The solution is hot desk booking software. Let’s find out why.

Book Desks Based on Your Needs

Hot desk booking software facilitates the seamless allocation and reservation of workspaces on-demand. Gone are the days of navigating through crowded office floors in search of an available desk. There’s also no need for unreliable spreadsheets that need to be manually updated. Eliminate confusion and save valuable time for both employees and facility managers.

With just a few clicks, employees can reserve a workspace tailored to their needs. Desks or meeting spaces can be chosen based on what equipment they offer. Need a computer with specific software? Or maybe you’re looking for a quiet corner for focused work? Whatever you need you can book it in advance through the hot desk booking software.

Individuals can focus on their tasks without the hassle of desk hunting.

Book room 11 and Invite Willa, Michael, and Jane on Wednesday using Kadence
Collaborate with Teammates

In the hybrid work model, coordinating your team can be a worry. Companies need a system in place to know where people are and when there are opportunities to work together.

The right hot desk booking software can also help you find time and space to work with colleagues. Kadence’s Smart Suggestions feature notifies you when teammates are coming into the office. It’s also easy to find where they have booked a desk, so you can choose one next to them.

Managers can also set up Neighborhoods. These reserve a set of desks for their team. It’s simple for colleagues to find a space where they can collaborate and feel connected. This fosters a stronger company culture and boosts workplace wellbeing. Feeling connected to your team decreases isolation. Having the choice to book desks when you need increases autonomy.

Use Kadence to book nearby Adam who is sitting at Desk 2 on Wednesday
Space Utilization and Cost Efficiency

Hot desk booking software optimizes space. Traditional fixed desk setups often lead to underutilized space. Desks remain empty when employees are absent. This inefficiency translates into wasted resources and increased overhead costs for businesses.

Hot desk booking software, like Kadence, can offer insights into how your space is being used. Kadence tracks usage patterns and occupancy rates. This data helps companies identify underutilized areas. Facility managers can make informed decisions based on this data to maximize space efficiency.

The benefit is cost savings. By reducing unneeded real estate, companies need only spend money on the space they need.

A Culture of Sustainability and Fairness

Hot desk booking software promotes a sense of inclusivity and equality in the workplace. By democratizing access to workspace, businesses eliminate hierarchies. They instead promote a culture of fairness and collaboration. Every employee has equal opportunity to access premium workspace amenities.

Reducing on real estate also allows companies to commit to being green. With less resource being used, companies can commit to reducing their carbon footprint. This also impacts employee pride in their workplace and in turn improves their outlook on work.

See which day Willa, Michael, and Jane are in the office and book nearby on the Kadence mobile app
Future-Proofing Workspace Management

The need for agile workspace management solutions becomes increasingly apparent. Hot desk booking software offers a future-proof solution. Companies can adapt to changing needs and preferences seamlessly.

Whether it’s accommodating hybrid work models, scaling operations, or integrating with emerging technologies, hot desk booking software remains agile and versatile. Businesses can future-proof their workspace management strategies. They can stay ahead of the curve in an ever-changing landscape.

Consider Kadence

Hot Desk Booking Software makes a successful hybrid workplace. It streamlines communication, enhances collaboration, and empowers employees.

With Kadence, work smarter by knowing where and when your colleagues have booked a desk. Smart Suggestions recommend when to head into the office. Book a desk in your team’s neighborhood within seconds.

Kadence gives you detailed insights into how your team uses office space. Reports explain what spaces are under-used, so you can save on real estate costs.

If you’re looking to implement a hot desk structure, book a demo today. We’ll show you exactly how Kadence can help you and your team find your rhythm for work.

What is Hybrid Working and Does it Make a Difference?

Hybrid Working has been making waves across workplaces. During the COVID-19 pandemic, companies found employees could work remotely and still achieve results. But how does this strategy play in a world where we are able to go into the office? Is hybrid working just a trend and how does it impact organizations and individuals alike?

Let’s explore its benefits, challenges, and the actionable strategies for successful implementation.

Demystifying the Hybrid Work Model

Hybrid working represents a paradigm shift in how we approach work. Rather than choosing between remote work or office work, hybrid work seamlessly integrates both. Employees have the flexibility to choose where and how they work. They base these choices on the task at hand. Some are easier to achieve in the office where there’s space for team collaboration. Others can be achieved just as easily at home or in a coffee shop.

Hybrid understands that traditional setups tend to confine individuals to a fixed location. This is not helpful and can be demotivating for the employee. Even the option of working from home only can be isolating. Hybrid strikes a fine balance between autonomy and collaboration. It’s about leveraging the best of both worlds.

Embracing Flexibility and Connectivity

The hybrid work model prioritizes flexibility, without sacrificing on connectivity. Most job roles that are office based come with a variety of responsibilities. Some of those involve independent work, but others will depend on working within a team. Hybrid working becomes sustainable when it allows its employees to choose where to work depending on what they need.

Working from home is a helpful option for everyone to have, but it’s not always the most convenient. If face time with colleagues means the work is completed faster, employees will likely decide to work from the office. If an employee finds they will be stimulated to work by being in the office, they will also choose to head in. There’s enough motivation for office time if companies place the decision in their employees’ hands.

See where your teammates are working with Desk Booking Software
Trust is Key

For any company that adopts hybrid working, trusting employees is paramount to success. When managers trust their team to determine where they work and when, employees gain control. This leads to better workplace wellbeing.

Mandates that call for returns to the office break this trust. They restrict freedom and this can only lead to resentment amongst team members. Companies can instead make their offices attractive places to work. They can have resources, breakout spaces, equipped meeting rooms and the like. Employees will feel compelled to come in.

It’s the lesson every organization needs to learn and the quicker it does, the sooner it will see results. When an employee feels that their manager trusts them to work, their morale is boosted. They foster a healthier work-life balance, which only leads to even more benefits.

Unlocking the Benefits of Hybrid Work

Hybrid work models can deliver tangible benefits for both employees and employers.

For individuals, it offers greater autonomy over their schedules. This increase in power leads to better well-being and in turn this leads to greater productivity. A Checkr Inc. study found that 68% of American managers want remote work to continue because of its impact on productivity and employee engagement.

For companies, hybrid working leads to cost savings. Less office space is needed, so real estate costs are slashed. There’s improved talent retention, because employees feel empowered by flexibility. There’s also access to a broader talent pool, because companies can attract workers outside of their local area.

Get insights on 148 bookings and 66% check-ins on floor 2 of the London HQ office. Alongside booked and checked-in floor occupancy levels for August and September
Strategies for Successful Implementation

To unlock the full potential of hybrid work, organizations must prioritize clear communication, robust infrastructure, and supportive policies. Establishing guidelines for remote and in-office work will help employees navigate hybrid work. Designing the office that encourages team collaboration will encourage office attendance. Using online communication channels across the company will help employees feel connected.

The greatest asset to any hybrid workplace is management software. Companies can onboard teams to hybrid working without having to worry about the logistical planning. Employees can share where they are working and when with their teams. They’ll be able to book a desk or a meeting room within seconds. This is especially helpful for companies who adopt a hot desking structure.

Consider Kadence

Kadence is the software that can help you and your team find your rhythm of work.

Our Smart Suggestions feature recommends when to head into the office. Teammates can easily find time to collaborate together, and even choose a desk next to each other.

Bringing in guests? Kadence can send out invites, book parking spaces and record who visited.

With Insights, Kadence gives you a detailed guide of how your team use the offices available to them. Reports will tell you what spaces are being wasted so you can save on real estate costs.

Kadence seamlessly integrates with your existing technology tools. You can use Kadence in Slack, Teams and more without disrupting your workflow.

The Verdict: Does The Hybrid Work Model Make a Difference?

Hybrid Working is the future of work. Our adoption of the hybrid work model represents a significant leap forward in how we approach work. By embracing flexibility, organizations can benefit from the best hybrid can bring. Hybrid results in both increased productivity and better employee well-being.

If implemented with the right systems and infrastructure, hybrid work can be a success. Companies will find themselves to be more agile. There’s more time and space for innovation and adaptability. And the focus is on maximizing the potential of your workforce, all whilst making some key cost savings.

Harness the power of hybrid working with Kadence. Book a demo with us to find out how you and your company can achieve your hybrid potential.

Space Management Tools Help Navigate Hybrid Work

The rise of hybrid work models has defined what we think of as the modern workplace. As companies adapt to this new normal, the need for effective space management tools has become critical. These tools can have a transformative impact on the hybrid work environment, enhancing:

  • productivity
  • collaboration
  • overall employee well-being
Embracing the Hybrid Work Revolution

The traditional 9-to-5 office routine has given way to a more flexible and dynamic work model. This revolutionary shift allows employees to blend remote work with in-office collaboration. Employees can now strike a balance that accommodates both professional and personal needs.

With this newfound flexibility comes the challenge of optimizing workspace utilization. That’s where space management tools come into play. Organizations must first grasp the intricacies of their workspace dynamics. Space management tools empower businesses to gain insights into how their spaces are utilized. Analytics provide a thorough overview of office occupancy, meeting room usage, and individual work patterns. This knowledge becomes the cornerstone for strategic decision-making. Companies can create an environment tailored to their unique needs.

Space Management data and insights help drive team productivity
Desk Reservation Software allows you to see how office space is being used.
Boosting Productivity through Smart Space Allocation

There is correlation between a well-organized workspace and increased productivity. Space management tools enable companies to optimize their office layout. Managers can ensure that the available space aligns with the nature of the tasks at hand. Whether it’s collaborative zones for team projects or quiet corners for focused individual work.

With the space personalized for the team’s needs, productivity increases. The right space management tools will help managers allocate neighborhoods for teams. Employees can effectively and easily collaborate when the space is designed for their needs.

This is an image example of how Kadence customers can schedule teams to Office Neigborhoods throughout the week
Use Office Neighborhoods and assign them to your teams weekly to optimize your space and boost collaboration
Creating Agile Workspaces

Adaptability is key. Space management tools facilitate the creation of agile workspaces. These can be easily reconfigured based on evolving needs. Tools can recommend suitable desks or meeting rooms equipped with the necessary technology and resources.

With no more fixed desks, employees need to be able to book desks that meet the requirements for their tasks. This can be impossible to provide without space management tools. Otherwise, managers rely on unreliable spreadsheets to track what facilities are available.

Prioritizing Employee Well-being

Effective space management creates an environment that prioritizes the well-being of employees. The space where work happens is integral to the happiness of the team. It’s as simple as saying when employees are comfortable, they feel better working.

Employees may use the tools to reserve office spaces when they need a break from the isolation of remote work. This flexibility promotes a healthier work-life balance. Employees can choose the environment that best suits their tasks and preferences. And this autonomy to book when they like through their device empowers them.

Enhancing User Experience

Sometimes, it’s easy to forget the human aspect of technology. Space management tools are not just about data and analytics. They are tools designed to enhance the overall user experience.

When choosing software, look out for a well-designed, intuitive user interface. Employees should be able to effortlessly navigate and leverage the features of these tools. If they can, booking a desk no longer becomes a task in itself.

Not everyone is a tech expert. Space management tools come with comprehensive training and support features. Employees at all levels can harness the full potential of these tools. This takes off pressure for managers to set up outdated systems using spreadsheets and train their staff.

Look out for AI integration. Instead of even having to learn how to use the software, employees can request what they need in a simple message. The AI will do the rest and respond in the same conversational manner.

Kadence Hybrid Workplace AI
Use Kadence Hybrid Workplace AI to book the spaces you need in your office with just a prompt
Scalability and Customization

Space management tools future-proof the work environment. They are a strategic investment that enable organizations to adapt and stay ahead of the curve.

Their power lies in their scalability and customization options. Organizations can tailor these tools to fit their unique requirements. The same tools can be used as the company grows – from startup to operating on a global scale.

The tools adapt to the size of the company, rather than the other way around. They work with the space you have and will adapt as your company grows or downsizes.

Integrations with Preexisting Software

Space management tools should not be isolated entities. They should seamlessly coexist with any software that your team is already using. Whether that be Microsoft Teams or Slack, the space management tool should be able accessible within this software.

This saves employees having to jump from app to app. Desks and meeting rooms can be booked within the software they are already familiar with.

Managers should also have the capability to export reports about how the space is being used. This can be shared within internal communications, so decisions based on the data can be easily made.

Consider Kadence to Navigate Hybrid with Confidence

Space management tools are undeniably transformative. These tools go beyond optimizing physical spaces. They create a holistic work environment that prioritizes productivity, collaboration, and employee well-being.

Kadence’s space management tools can empower your company in its hybrid journey. Book desks and conference rooms, invite visitors and coordinate your team’s movements.

Kadence gives you detailed insights into how your team uses office space. Reports explain what spaces are under-used, so you can save on real estate costs. With Kadence, you not only manage the space, but ensure it achieves its full potential.

Book a demo today. We’ll show you exactly how Kadence can help you find your rhythm for work.

AI Desk Booking is Maximizing Flexibility in Hybrid Work

Hybrid work has become the norm across companies worldwide. As such, organizations are looking to innovative ways to enhance hybrid flexibility. One of the key solutions revolutionizing the way we work is AI desk booking.

Hybrid Work Management Software, like Kadence, offers users AI features. Simply ask Kadence to book a desk and Kadence’s AI will do so at the time and place of your choosing. The impact of AI transforms the way we think about hybrid.

The Essence of AI Desk Booking

AI desk booking utilizes intelligent algorithms to optimize the allocation of workspace resources. Gone are the days of fixed seating arrangements. Instead, employees can reserve desks based on their daily needs. This promotes a more agile and responsive office environment.

AI is transformative technology. The software can suggest when to go into the office, based on when your team are heading in. This streamlines the process, meaning employees don’t have to check in with team members individually. The AI is able to present that information directly.

Ask Kadence AI desk booking software to book 5 desks for your team on Monday
Book multiple desks just by asking Kadence AI
AI Desk Booking increases Ease of Use

AI simplifies how employees book a desk and interact with the software. Users do not need to know how to navigate the software in order to book a desk. With AI, they can ask this virtual personal assistant to do it for them.

As the AI responds to conversational language, the user can write requests as if they were asking a colleague. The AI will understand the request and respond in a way that matches the user’s conversational tone. This ensures employees have an easy and friendly interaction with the software. It decreases frustration, especially in those employees who might not be tech savvy.

Enhancing Productivity through Intelligent Allocation

Organizations can ensure that employees have access to the resources they need when they need them. Intelligent algorithms consider factors such as:

  • team collaboration requirements
  • individual preferences
  • the nature of the task at hand

Consider a scenario where a project team needs to collaborate in person for a day. AI can tell employees when there colleagues are next going to be in the office. The individual can then ask the AI to book a desk next to their colleagues. The AI will choose the desk in the closest proximity and ensure it is equipped with what is needed for the task.

Kadence AI allows users to book a desk nearby a colleague
Coordinate with your team just by asking Kadence AI
Navigating Office Space Challenges

One of the significant pain points for hybrid companies is managing office space. AI desk booking optimizes space, ensuring that every square foot of the office is purposefully utilized.

Imagine a company with a limited physical footprint. This allows organizations to maximize the use of available space. This prevents under utilization and reduces the need for unnecessary office expansions. This translates into cost savings and aligns with sustainability goals through efficient resource allocation.

Embracing Flexibility with On-Demand Workspaces

Flexibility is the cornerstone of the hybrid work revolution. This serves as a catalyst for embracing this ethos. Employees are no longer tethered to a specific desk. They have the freedom to choose their workspace based on their daily requirements. This newfound flexibility empowers individuals to tailor their work environments. By doing so, employers promote a sense of autonomy and well-being in their workforce.

Hybrid work software facilitates the creation of on-demand workspaces. Employees can reserve meeting rooms, collaboration zones, or quiet spaces as needed. This ensures that the office caters to a diverse range of work styles. Productivity is enhanced by nurturing a culture that accommodates the unique needs of its employees.

The Role of Data in AI Desk Booking

A key advantage of intelligent software is its ability to generate valuable data insights. Companies can track usage patterns, peak times, and popular workspaces. This enables them to make informed decisions about space design and resource allocation.

This data-driven approach empowers organizations to continuously optimize their work environments. The company is able to adapt to evolving work trends and employee preferences. If desk space is not being used, then cost savings can be made.

Kadence AI allows companies to see how space is being used.
See how office is being utilized through data driven insights
Consider Kadence for AI Desk Booking

AI is a transformative tool for the hybrid workplace. It offers a harmony and ease of use that changes how employees interact with the software. Booking a desk might seem like a task. With AI, that task now becomes a request to the software. It enables employees to hand over an admin task to the AI. This improves satisfaction and increases productivity.

Book desks and conference rooms, invite visitors and coordinate your team’s movements just by asking Kadence. Work smarter by knowing where and when your colleagues have booked a desk. Smart Suggestions recommend when to head into the office. Book a desk in your team’s neighborhood within seconds.

Kadence gives you detailed insights into how your team uses office space. Reports explain what spaces are under-used, so you can save on real estate costs.

Book a demo today. We’ll show you exactly how Kadence AI can help you find your rhythm for work.

Desk Reservation Software is Shaping the Hybrid Workplace

As companies transition into a hybrid work model, efficient desk utilization becomes essential. This is where Desk Reservation Software steps into the limelight. The right software can transform the way organizations manage workspace dynamics.

Let’s explore the pivotal role that Desk Reservation Software plays in shaping the future of the hybrid workplace.

Embracing the Hybrid Shift

The global workforce has witnessed a seismic shift towards hybrid work models, blending remote and in-office work seamlessly. Hybrid offers unprecedented flexibility but also brings the challenge of optimizing office spaces.

With employees splitting their time between home and office, desk space is not always in use. If employees have fixed desks, those spaces will remain empty when they work from home. To reduce real estate costs, it makes sense for companies to adopt a hotelling model. Employees can pick a desk when they come into the office.

But which desk? This is where Desk Reservation Software becomes an indispensable tool for the modern workplace.

Desk Booking Efficiency

Desk Reservation Software acts as a digital maestro. It orchestrates the efficient use of office space. No more wandering through rows of empty desks or the frustration of finding a spot to set up shop. This innovative technology empowers employees to reserve a desk with a few clicks. When they step into the office, a dedicated workspace awaits.

This enhances productivity and fosters a sense of routine and structure in the hybrid work setting. Giving employees the autonomy to book a desk will reduce anxiety about commuting to the office. The software can communicate to the rest of the team that the desk is reserved. The need for spreadsheets or team messages that say ‘this is my space today’ is not necessary.

Streamlining Collaboration and Communication

The heartbeat of any successful team is collaboration. Desk Reservation Software goes beyond the mere allocation of desk spaces. It serves as a conduit for enhanced communication and collaboration.

Working hybrid means physical interactions with teammates are precious. The best Desk Reservation Software enables your team to find that time and space easily. Choose a software that highlights where your teammates have booked a desk.

Or even more, pick software that allows managers to set up neighborhoods for teams. This will reserve a selection of desks that are available for a specific team. Teams will be concentrated in one area. This prevents teams from becoming spread across the office. And it cultivates collaboration simply through proximity.

This is an image that lets you see which teammates are in the office on the interactive floor map, and check into desk 2 in the London HQ
See where your teammates are working with Desk Reservation Software
Utilize Desk Booking Data

Desk Reservation Software provides real-time insights into office occupancy. This helps organizations make informed decisions about space utilization. With these analytics, companies can:

  • optimize their office layout
  • identify peak hours
  • allocate resources where needed

This creates a more responsive and adaptive workspace. Managers have an overview of how the office is being used. Decisions are made based on helpful data. The result is employees have their needs for the office met.

For the company as a whole, these insights can result in cost savings. Data will inform whether space is being under-used. Organizations can reduce unnecessary real estate and optimize spending.

Space Management data and insights help drive team productivity
Desk Reservation Software allows you to see how office space is being used.
Employee Empowerment through Flexibility

One of the hallmarks of the hybrid workplace is flexibility. Kadence offers employees the autonomy to choose when and where they work. This level of flexibility is not just a perk. It’s a strategic move that results in productivity and employee satisfaction.

With hybrid work models, some employees may miss having a fixed office desk. For these individuals, offering control over where they sit becomes crucial to their well-being. Choice is fundamental to a happy team.

Teams do not need to enforce who shares which desk or when employees should come in. This may seem like the easiest solution for hybrid work. With the software these mandates are futile. Better efficiency and employee satisfaction are achieved together.

Addressing Desk Reservation Pain Points

In the transition to a hybrid model, organizations encounter various pain points. One key is ensuring any hotelling desk is suitable for the employee. Desk Reservation Software addresses these challenges with surgical precision.

A user-friendly interface mitigates the stress associated with finding a suitable workspace. It offers desk customization. This enables employees to create a personalized and conducive environment. The software can find a desk with:

  • particular equipment
  • the right software and hardware
  • a desired ergonomic setup

Need a particular kind of desktop? Need several power outlets? All of this is possible to find in advance of coming to the office. Desk Reservation Software alleviates the frustration of having to work at an unsuitable desk.

A Case for Sustainable Work Practices

Desk Reservation Software aligns with the growing emphasis on sustainable work practices. It is both cost-effective and green to optimize company space. Reducing the need for excess office space contributes to environmental conservation.

An eco-friendly approach resonates with the values of the workforce. It positions companies as socially responsible entities. This attracts top talent in an increasingly conscious job market.

Consider Kadence for Desk Reservation Sotware

Desk Reservation Software is the linchpin in successful hybrid workplaces. It streamlines communication, enhances collaboration, and empowers employees.

With Kadence, work smarter by knowing where and when your colleagues have booked a desk. Smart Suggestions recommend when to head into the office. Book a desk in your team’s neighborhood within seconds.

Kadence gives you detailed insights into how your team uses office space. Reports explain what spaces are under-used, so you can save on real estate costs.

If you’re looking for the right Desk Reservation Software, book a demo today. We’ll show you exactly how Kadence can help you find your rhythm for work.

Hybrid Work Management Software – Choosing the Right One

The rise of hybrid work models has become more than just a trend. It’s a necessity. As teams embrace a flexible work environment, effective Hybrid Work Management Software has become critical.

Read our key considerations that will empower you and your team to choose the right software that best suits your hybrid goals.

The Need for Hybrid Work Management Software

The traditional office setup has undergone a seismic shift. Remote and in-office work are now seamlessly interwoven. This brings both opportunities and challenges.

Companies may worry about communication gaps, cultural shifts, employee engagement and well-being. On a logistical level, managers will have concerns about security, technology integrations and managing desk booking in the office.

Hybrid Work Management Software turns Challenges into Opportunities

With the right Hybrid Work Management Software, these challenges can be easily solved. These platforms can bridge the physical and digital workspaces, which means you and your team can instead focus on the opportunities afforded by hybrid work.

The challenges become short-term issues. The hybrid future is one of enhanced flexibility, access to global talent, and increased productivity. A finely tuned hybrid work environment can cut costs, improve employee retention and attraction, and future-proof your business against any disruption.

This is why choosing the right software is essential. It provides a unified platform for task management, collaboration, and communication. It streamlines workflows, ensuring that team members, whether in the office or working remotely, stay connected and productive.

It is through the software that companies can reach their full hybrid potential.

Key Considerations in Choosing the Right Software

1. Seamless Integration

Seamless integration with existing tools is non-negotiable. Look for a platform that effortlessly integrates with the software currently used and appreciated by your team. This includes:

  • Communication tools
  • Project management platforms
  • Document sharing systems

A strong contender should integrate with widely used tools like Slack, Microsoft Teams, and Google Workspace.

Integrations mean that your hybrid employees do not have to jump from app to app. Your team can work without frustration with a platform that syncs with what they already feel comfortable with. This simplifies the user experience and also minimizes the learning curve for your team.

Employees using their Hybrid Work Management Software and using its various integrations.
Choose a Hybrid Work Management Software that integrates with pre-existing tools.

2. Intuitive User Interface

A user-friendly interface is the cornerstone of effective Hybrid Work Management Software. Your team should be able to navigate the platform effortlessly, irrespective of their technical proficiency. Opt for software with an intuitive design that promotes ease of use and encourages rapid adoption.

An intuitive interface encourages collaboration. It should be easy for team members to access and update information. This reduces the likelihood of errors and ensures that everyone stays on the same page, regardless of their physical location.

3. Flexibility and Scalability

The hybrid work model is inherently dynamic. Think about the long-term needs of your team and how those may change as the company grows. Choose a solution that offers flexibility in customization and scalability to accommodate the evolving demands of your team.

Look for software that allows you to tailor workflows, permissions, and project structures according to your organization’s unique requirements. Scalability is crucial for future-proofing your investment. It ensures that the software can grow alongside your team.

4. Robust Security Measures

The hybrid work model introduces new challenges concerning data security and privacy. Your chosen Hybrid Work Management Software must prioritize robust security measures to safeguard sensitive information.

Look for end-to-end encryption, secure user authentication, and compliance with industry-standard security protocols. A trustworthy software provider will prioritize data protection. Your team should work with confidence, knowing that their information is secure.

Personalizing the Hybrid Work Experience

Each organization has its unique systems and requirements. When choosing the right Hybrid Work Management Software, find a solution that aligns seamlessly with your team’s specific needs and work culture.

Understanding the pain points of your team is central to making the right choice. Are communication gaps impeding collaboration? Is task management becoming a bottleneck? Identifying these pain points allows you to prioritize features that directly address your team’s challenges.

For instance, if your team struggles with finding time to collaborate, prioritize a solution with real-time notifications. These can give you suggestions on when your team could work together based on when they will be working at the office.

This is an image of a smart booking notification in the Hybrid Management Software to let you know 2 of your starred colleagues have booked to be in one liberty plaza and to book a space if you want to join them
Get an instant smart desk booking suggestion to let you know when your teammates are heading to the office.

The key is personalization. Tailoring your choice to your team’s specific needs ensures that the software becomes a catalyst for positive change. Without personalization, the software only adds a layer of complexity.

Consider Kadence as your Hybrid Work Management Software

The most beneficial hybrid work environment cultivates a culture of collaboration, innovation, and success.

Kadence helps you and your team perfect hybrid working. Book desks or meeting rooms within seconds. No longer worry about scheduling conflicts and instead spend time building connections.

With Kadence, work smarter by knowing where and when your colleagues have booked a desk. Our Smart Suggestions recommend when to head into the office, so you can collaborate, and even choose a desk next to them.

Kadence seamlessly integrates with your existing technology tools – so you can use Kadence in Slack, Teams, and more without disrupting your workflow.

And with Insights, Kadence gives you a detailed guide to how your team uses the offices available to them. Reports will tell you what spaces are being wasted, so you can save on real estate costs.

If you’re looking for the right hybrid work management software for you and your team, book a demo today and we’ll show you exactly how Kadence can help you find your rhythm for work.

Kadence x LiquidSpace: A New Era of Flexible Working

What do you get if you combine Kadence with a global network of on-demand office spaces for flexible working?

You get the world’s most exciting hybrid work integration — otherwise known as Kadence x LiquidSpace.

Here’s the lowdown on what our partnership means for flexible hybrid work worldwide.

Access flexible working spaces straight from your hybrid work platform

Our new partnership with LiquidSpace helps you coordinate your distributed teams and cut down on unnecessary real estate costs.

With the Kadence x LiquidSpace integration, you can:

  • Instantly book LiquidSpace co-working spaces straight from your Kadence dashboard
  • Get an overview of how your teams are using both your office spaces and flexible workspaces
  • Enable teams to coordinate and meet up in person all over the world, at a moment’s notice
  • Cut down your real estate costs by seeing in-depth data and metrics on office usage

What is LiquidSpace? LiquidSpace is a platform that brings together the best on-demand workspaces from around the world. With LiquidSpace, you can find the perfect workspaces for the team and manage everything from the same place.

No more hybrid workspace headaches

At Kadence, we deeply understand our customers’ challenges when it comes to managing hybrid workspaces. Either you’re in over your head trying to coordinate a distributed workforce, or you struggle to provide enough space for rapidly growing teams.

Kadence x LiquidSpace addresses these challenges by giving you a handy new flexible work arrangement. Team members can now simply choose from one of the thousands of on-demand office spaces that make the most sense for them. Forcing employees to take a long commute into the office for team meetings is a thing of the past!

With Kadence, you can also see your colleagues’ differing schedules and co-working plans — and coordinate with them for spontaneous in-person collaboration.

Teams spread all around the globe now have a way to meet locally without any hassle.

“In the past people were predictable, and spaces were static. Now, spaces are flexible, and people are unpredictable. That’s why we created the hybrid operating system that helps people be intentional with how they get their work done, and navigate all the complexities of hybrid.”
Dan Bladen
CEO & Co-Founder, Kadence
Flexible working impacts the bottom line

The best part about the Kadence x LiquidSpace integration? It’s flexible by design. Nobody is forcing you to decide when you opt for in-person work.

Kadence is the hybrid operating platform prompting you when colleagues have booked spaces near you. LiquidSpace provides flexible hybrid workspace options for collaboration to happen — but only when it makes sense for you and your schedule.

The result is more than ease and convenience. In today’s world of work, the benefits of flexible working for employers can be the difference between success and failure.

By ensuring your teams have access to on-demand workspaces and regular collaboration, Kadence x LiquidSpace helps boost your team’s productivity. By providing in-depth insights and metrics about how frequently and well-attended your office space and flexible workspaces are, the integration empowers managers to downsize permanent spaces and cut down on unnecessary office leases.

Flexible work will have a profound impact on your business’s bottom line.

“This partnership will be an absolute game changer to empower our teams with the autonomy and flexibility to choose how, when, and where they work to be their most successful.”
Jeff Gwinnett
Senior Director, Workplace Experience & Sustainability, Softchoice
A new era of flexible working

Our partnership with LiquidSpace leads hybrid organizations into a new era of flexible working.

From small startups looking to scale to multinational enterprises looking for ways to be smarter about their office usage — Kadence x LiquidSpace solves key problems that you may be facing about your people and spaces.

It’s a groundbreaking integration of our hybrid operating platform with a global on-demand office space network — redefining what flexibility means for your workforce.

For more information on how Kadence x LiquidSpace works, see it in action here.

5 ways conference room scheduling software has changed

From organizing workflows on Monday.com to hosting a virtual conference on Hopin, the pandemic has sparked a digital revolution in the way we work. Tools that enable people to seamlessly do their jobs from wherever they’re located have quickly become a mainstay of the modern workplace. As organizations develop hybrid working models, offices are becoming more about meeting and collaborating spaces than rows of desks. The spotlight is now on streamlining the room booking function through intuitive conference room scheduling software.

Conference room scheduling and the hybrid workplace

In a hybrid workplace culture, people blend remote and in-person work. Employees enjoy the freedom to work remotely if they want to, but don’t miss out on the connection, collaboration and socialization opportunities that being in the office provides.

Many organizations are reconfiguring offices to focus more on collaboration and meeting space. In a hybrid world, there’s no need for one desk per person. Typically, people come in when they need to collaborate, and work remotely when they need to get their head down and focus. Companies are able to repurpose desk space.

Conference room scheduling software stands to play a key role in this new culture. Teammates come into the office for one-off meetings, or on a regular cadence. They may be traveling some distance, or it might be their one day in the office that week. It’s important they’re able to book the right space easily through a conference room reservation system and feel confident that the room they’ve booked has what they need to make their meeting a success.

An evolution in conference room scheduling

Not long ago, walking along a typical office corridor you’d have seen Post-its or sheets of paper stuck to meeting room doors with a chart of the day’s bookings scribbled on them. Granted, it was a simple system. But it was low-tech, outdated, prone to errors, insecure and looked downright unprofessional.

The spreadsheet is a step up. Although digital, it remains an inelegant solution. It’s not exactly user friendly, people might delete an entry by accident – or perhaps on purpose, if it’s a particularly popular room – and there’s no easy way to analyze usage or availability data over time.

It’s time to put these outdated tools to bed. Modern conference room scheduling software provides employees with an intuitive, friction-free booking process, usually using an intuitive app or website.

Here are five ways it’s evolved since the pandemic.

1. Workplace analytics to help you optimize spaces

Modern room booking software gives you a wealth of usage data at your fingertips. You can see how frequently employees book each room, and forecast future usage based on actual bookings. You’ll be able to recognize peak times when most people are in and wanting meeting space, which will help you manage occupation density. Check-in data also shows you how employees use rooms and how often they’re at capacity.

The data lets you make smart decisions about how you configure your office space. Do you need several large conference rooms, or will smaller breakout-style rooms work best? Are certain rooms more popular than others? Would turning over desk space to more meeting rooms meet your employees’ needs better?

2. Touchless room check-in

Touchless check-in is a hygienic way for employees to activate a room booking. From a security point of view, you can ensure that only the people who have booked can check in or access the room during the hours they’ve reserved it for. It gives people confidence that they’re in the right room, and that the room is ready for them. You could keep a room that hasn’t been cleaned after the previous users locked until it’s ready to use, for example.

It also means you get actual room usage data. You can base your analytics on how employees use rooms, rather than bookings. You can handle ghost bookings better too, and release rooms back into the availability pool if they’re not taken up. Regular no-shows can be easily identified, and training given to repeat offenders.

3. Meet the needs of a distributed workforce

In a hybrid workplace, your team won’t spend the working week in the same place. Some might be in the office, but the majority will be remote – at their kitchen table or in their garden office.

People will be coming into the office less often and when they do, they’ll need the tools and amenities they rely on to be readily available. A system that enables them to easily see room availability, the type of equipment in each room, and the capacity of each room is a crucial component of the process.

And the benefits don’t stop once the right room is booked. When your employees arrive at the office, an intuitive conference room scheduling app can show them how to get to their reserved room. Handy if people are going to different offices, buildings or regional hubs and aren’t familiar with the layout.

4. Employees expect an integrated workplace experience

With so many aspects of workplace culture digitized, from task planning on Monday.com to coffee breaks on Slack, employees expect all workplace systems to keep pace.

An integrated digital infrastructure, with systems such as room booking and desk booking syncing with personal calendars will become the standard. Have you ever forgotten which room a meeting is in, and had to scroll through emails to find the details? Conference room scheduling software syncs with calendar tools employees already use and gives them all the meeting details they need, quickly and easily, to boost user adoption.

Companies that don’t keep up could start to feel antiquated and struggle to attract the best talent.

5. Enable dynamic meeting room management

The meeting room itself is changing. Hybrid meetings, where some participants are remote and some are in-person, are becoming the norm and placing new demands on meeting room technology.

With collaboration as the main purpose of the office, you might need to reconfigure some rooms for brainstorming sessions, others for a presentation to 50 people, half of whom are remote and half of whom are in-person.

Conference room scheduling software allows you to easily update the booking system after reconfiguring rooms, so employees have an up-to-date view of what’s available. The usage data the system gives you will help you predict what’s needed and meet demand.

The time is now for conference room scheduling software

While the world was in shutdown, the way we booked meeting rooms was off the agenda. The wave of digital innovation focused on bringing people together virtually rather than facilitating in-person meetings. But now we’re tentatively returning to normality, it’s time for room booking to adapt. Embracing modern conference room scheduling software will give your employees the seamless, integrated digital experience they expect, and give you invaluable insights into the type of meeting space you need to provide.