Office space remains one of the top three controllable costs for enterprise organizations. Yet, across the globe, up to 40% of space sits underutilized on any given day. Ghost bookings, empty desks, and inaccurate reporting create blind spots that cost millions annually.
Hybrid mandates have added complexity. CEOs and CFOs expect policies to be met, but without trusted data, compliance is impossible to measure, and strategy becomes guesswork.
This playbook sets out a new standard. Smarter scheduling is not just about booking desks or rooms. It is about protecting millions in real estate spend, driving purposeful office attendance, and giving executives the clarity to make portfolio decisions with confidence.
With Kadence, scheduling becomes a strategic lever to:
- Eliminate wasted leases and reduce footprint
- Track hybrid compliance across global hubs
- Forecast and model future real estate needs with AI
- Improve employee culture and collaboration globally
The State of the Workplace Today
The Workplace has shifted. Pre-2020, most enterprises ran on a five-day office model, masking the fact that average seat utilization was closer to 50%. Post-pandemic, hybrid attendance averages just 3 to 4 days a week, leaving floors visibly underused.
Meanwhile, real estate costs in major hubs like London, New York, and Los Angeles continue to climb. CFOs are under pressure to cut costs, while CEOs must maintain culture and productivity.
The challenge is clear:
- Mandates do not equal compliance.
- Old data sources like Outlook and swipe cards mislead.
- Decisions compound. A single lease may lock in waste for 10 years or more.
Forward-looking enterprises are acting now, reframing the office not as a fixed cost but as a strategic asset supported by data.
Why Smarter Scheduling Matters for CEOs
1. Protecting Millions in Real Estate Spend
Kadence provides executives with real-time occupancy data to reduce unused leases and justify consolidation. Unlike competitors that stop at visualization, Kadence delivers AI-driven portfolio modeling to forecast space needs years ahead.
2. Enabling Productive, Purposeful Office Days
Kadence aligns teams with neighborhood scheduling, ensuring employees commute on the same days for maximum collaboration. Office days become purposeful, not wasted.
3. Building Data-Driven Decision Making
Outlook and swipe data are unreliable. Sensors are expensive. Kadence combines bookings, auto bookings & check-ins, and network signals into a single source of truth that executives trust for multi-million-pound decisions.
The Building Blocks of Enterprise Scheduling
Automatic Bookings and Check-ins for Accurate Data
Kadence verifies real presence without manual check-ins or expensive sensors, eliminating ghost bookings and wasted space, giving you accurate utilization data you can trust.
Neighborhood Scheduling for Purposeful Collaboration
Teams align on in-office days automatically, ensuring office attendance drives outcomes, not just presence. This means a stronger culture, collaboration, and higher ROI on each commute.
Enterprise Integrations for Frictionless Scale
Kadence integrates directly with Microsoft Teams, Slack, Google, and more with automated provisioning that drives near-instant adoption across thousands of employees. This means zero IT drag, zero resistance, and proven adoption at scale.
Analytics and Scenario Forecasting for Real Estate Strategy
Kadence combines occupancy data with predictive modeling to project future needs. Executives can model downsizing, consolidation, or expansion scenarios before committing to costly leases. Decisions based on trusted evidence and future visibility.
The CEO’s Playbook for Smarter Scheduling
Are we wasting millions on underutilized space?
Can we prove compliance with hybrid policies?
Do we have accurate data we can trust?
Can we forecast real estate needs 5–10 years out?
Can we scale globally without IT bottlenecks?
Are our offices delivering culture and collaboration?
If the answer is no, the organization is overspending and falling behind competitors.
Future-Proofing the Workplace
Leases signed today run for a decade or more. Without visibility, businesses risk locking in waste until 2035. Kadence equips leaders to act now and adapt later.
- AI scheduling and planning deliver real-time optimization
- Flexible portfolio management enables expansion or contraction at speed
- Culture advantage ensures office days are meaningful and talent stays engaged
- Act now because every quarter of delay compounds waste and risk
Business Impact
The workplace is no longer just a cost center. It is a lever of performance, culture, and resilience. Kadence empowers enterprise leaders to transform how space is managed and how people work.
With smarter scheduling, you can:
- Cut millions in wasted real estate spend
- Enforce compliance with hybrid policies
- Provide executives with data to negotiate leases and cut risk
- Deliver purposeful office days that strengthen culture and retention
Ready to transform your offices from cost centers into strategic assets? Get your demo with our team today.
