Hybrid working is one of the most important conversations in business currently. Whether your team has been hybrid from day one or you have transitioned to a more hybrid setup, your business needs a proper policy. The word “policy” may sound scary, but it doesn’t have to be. Getting it right and a clear policy can create higher employee satisfaction and lower your costs, too.
Here, we’re sharing everything you need to know and consider to nail hybrid working.
Update your hybrid working policy on the regular
First things first, remote working is an ever-changing thing. Every business should make a habit of auditing how all employees are wanting to work (specifically new employees) and update their policy on the regular. It is important that everyone feels like they have a say in hybrid working. You can do this via employee surveys or by gathering team-by-team feedback. It’s also key to be clear and concise in your hybrid working policy to prevent any confusion. Clear is kind.
Ultimately, creating a policy is about giving your team opportunities to work from an office, home and in flexible workspaces near them – and how exactly they can do so. As a high proportion of teams get a full time office ones again, it is important to be clear with your employees how often they are expected to come in and when. No one wants to come into the office, only to be on zoom call all day.
Be sure to cover all aspects of hybrid work
That includes working locations (including international), working hours, booking systems, expensing workspace and travel. If it sounds challenging, don’t fret. We’ve got you.
Here’s a list of questions every business should ask themselves when creating a hybrid working policy:
- Who does your hybrid working policy apply to – is it all staff, full-time staff only or otherwise?
- How often are staff expected to come into the office and how will you determine what days employees to come in?
- How will employees book desks or meeting rooms at the office?
- Are staff able to work overseas?
- Do we want to support our employees with local, on-demand workspace passes as part of our hybrid working policy? And if so, how will they book the space?
- What data security measures do we need to mention to keep sensitive information safe when working remotely?
- Do we want to offer core working hours or fixed working hours?
- What is our remote working approval policy?
Bring together your People and Ops teams to answer these questions and you’ll be ready to create your hybrid working policy.
Get your hybrid working policy checklist here to ensure everything is covered as you transition your business model to a hybrid work model.
Give your team a workspace they want to go to
Over the past six months there has been a large uptick in demand for offices. Companies as part of their hybrid policy are expecting and/or offering employees to work from their company office.
It is important to recognise that in order to be persuaded to come to the office, employee are demanding higher quality office, with a range of amenities. At Tally Market, we are seeing companies downsize their office but upgrading the quality of their office in order to galvanise their employees to come in and collaborate.
Things to consider when choosing an office:
- Location (it is important to consider commenting times and local bars/events for socials)
- Size (most companies are getting an office approx 60% of their total workforce)
- Access meeting rooms
- Amenities – bike racks, showers and coffee machine are a must. Nice to haves include roof terraces, gyms, on-site cafes, barista made drinks, events.
Read more: Transforming the Destination Workplace
Access to on-demand coworking and meeting rooms
During the pandemic, remote working for many businesses was straightforward: everyone worked from home until further notice. Simple. However, as the world has opened back up, you have the opportunity to be more creative with how your team works remotely. Enter flexible workspaces, meeting rooms and venues.
When thinking about hybrid working, working from home and working from the office aren’t your only options. For some people, working from home doesn’t work well. Whatever the case, giving your people access to on-demand coworking and meeting rooms help teams stay local, switch up their environment and spark new ideas. Giving your teams access to flexible workspaces closer to where they live is a new way of supporting them.
If you’re looking for help in approaching hybrid working, look no further. Tally Market’s team can help your team find a new full time office to call home and/or give them access to thousands of on-demand spaces across the globe.