For workplace and HR leaders, understanding how your office is actually being used—and how your hybrid policies are performing—has never been more important. But in today’s world of fragmented data, one-size-fits-all dashboards, and endless manual reporting, turning occupancy data into actionable strategy with Hybrid work experts is easier said than done.
That’s why we’re excited to introduce Insights Plus—a powerful new add-on to Kadence’s workplace analytics that gives you customizable, real-time workplace insights built by hybrid work experts.
Every workplace operates differently. And whether you’re trying to reduce costs, increase office engagement, or design a smarter hybrid policy, your data should reflect your unique goals—not generic metrics that don’t move the needle.
Insights Plus brings your data to life through custom dashboards designed in collaboration with Kadence’s data science team. That means you get answers to the questions that matter most to your business—from “Which amenities are driving attendance?” to “Are we actually using all this space?” And best of all? No more pulling spreadsheets from multiple tools just to answer simple leadership asks. Here are several powerful ways you can leverage these new custom dashboards:
1. Save Time With Automated Attendance Reporting
Share executive-ready dashboards with leadership for quicker, data-driven decisions. With Insights Plus, you can automate attendance reporting easily, eliminating the need for manual data exports and spreadsheets. By generating reports on team or individual attendance, you can assess the effectiveness of your hybrid work policies or desk assignments. Here are a few examples of customizable dashboards:
- Get a granular view of how often each team member comes into the office
- Compare in-office attendance across departments
- Identify team preferences to fine-tune policies and foster in-person connections
2. Understand How Teams Work Together To Assess Policy Effectiveness
Hybrid policies should drive real collaboration amongst your employees—not just office attendance. Insights Plus gives you granular, precise data on occupancy, monitor team interactions and meeting patterns.
Use this to fine-tune policies and create an office environment that truly supports productive teamwork, giving you the valuable insights to ensure alignment between policy and team goals, surfacing tailored recommendations around space consolidation or repurposing. Here are a few examples we can create:
- See overall space usage by type—compare meeting rooms vs. hot desks
- Track how different departments use desks or rooms to optimize seating based on real usage
- Customize dashboards to highlight what matters most—like most-used space types, average meeting lengths by department, or employee-to-desk ratios
3. Identify Inefficiencies and Opportunities with Precise Data
Running an efficient workplace means aligning office perks and facility operations with actual attendance. Filter data by department, building or space types—drilling into peak hours, no-show rates, or space usage without needing your own analyst support. With precise occupancy data, facilities leaders can monitor peak and low days to predict usage patterns, ensuring services like catered lunches, cleaning, and HVAC usage are cost-effective and right-sized.
- Identify peak and low occupancy days for each floor or building
- Optimize cleaning, catering, and HVAC schedules based on usage patterns
- Uncover patterns with occupancy, no-shows and actual usage at both a global and location-specific level
Say Goodbye to Manual Reporting
Ditch manual reporting and get instant workplace insights. With Insights Plus, your dashboards are built for you and embedded right inside Kadence—meaning your team gets the flexibility of a custom BI tool, without needing to be a data analyst to use it. Together with the support of Kadence’s data science experts, your organization can create views that directly support your goals, whether that’s reducing real estate spend, improving employee experience, or tracking the impact of a new workplace policy.
If you’re already using Kadence, Insights Plus is available today as a premium add-on. Talk to your Customer Success Manager to schedule a walkthrough – get in touch to find out more!
