Smart Workplace

Turn your office into a Smart Workplace

Say goodbye to scheduling conflicts and wasted space, and hello to a Smart Office Space. Kadence allows you to easily manage desk and room bookings, optimize office space, and increase team collaboration.

Kadence Smart Suggestions

Smart Office Space Software for Hybrid Teams

Smart Booking Suggestions

Let Kadence find the best times for you to connect

When you’re busy and on the move, saving time is essential. By getting Smart Booking Suggestions about when your team members are going into the office, you can spend time working with the people that matter and on the tasks that count.

  • Get notified of the best day to schedule meetings based on your team member or starred colleague’s schedules

  • Prioritize when you need to commute to the office to avoid wasted travel costs and time

This is an image of a smart booking notification in the Hybrid Management Software to let you know 2 of your starred colleagues have booked to be in one liberty plaza and to book a space if you want to join them
Automated Space Booking

Maximize every space and increase productivity

When you need to load-balance your office spaces to boost individuals and team productivity, easily assign desks to individuals or neighborhoods to teams on specific days of the week using an intuitive schedule.

  • Meet employee space demands by assigning individuals and teams to desks and neighborhoods on the days you choose

  • Recapture unused spaces by auto-releasing cancelled bookings, unassigned desks, or no-shows back into the pool

Assign individuals to a desk and plot it on a weekly schedule.
Auto Check-Ins

Make your check-in process automatic

Take your workplace analytics to the next level with an API-driven check-in system that eliminates a manual process, enhances visitor experience and safety, and allows for easy data collection and analysis.

  • Save time by automatically checking users into their bookings through your badging system or company wifi

  • Inform future space planning decisions by understanding how spaces are used in the past

This is an image of a pink check-in notification to let you know you've been checked into desk 2 on 16th June
Optimized Space Utilization

Streamline capacity limits and space usage

Never worry about capacity limits again. Ensure your smart office space is not overbooked or underutilized by setting an on-site capacity limit.

  • Facilitate team productivity with fewer distractions to interruptions

  • Make your workplace safe by ensuring compliance with health & safety guidelines

This is an image of a smart booking suggestion that says Andy, Jane and Mike are at One Liberty Plaza tomorrow
See where your teammates are working with Desk Booking Software
Frequently Asked Questions

Learn about our Smart Workplace Capabilities

By automating your check-in process (through integrating with a badging system or wifi), you can create a frictionless experience for your employees, boosting user adoption. By making check-in simple and easy, you can spend less time worrying about wasted spaces and more time on your people.

This process will also ensure an increase in accuracy in data around who is using and how your spaces being used, allowing for better space planning decisions in the future.

Discover more with our Public API

People: You will get notified when your teammates or starred colleagues are planning to be in the office, allowing you to easily schedule face-to-face meetings.

Office capacity: Get notified when your office is reaching its capacity so you can save time on commuting and plan your work week more effectively.

Kadence will provide you with up to three personalized suggestions each week, carefully selected to help you achieve maximum productivity. Plus, our platform goes the extra mile by prioritizing the most important suggestions, ensuring that you can streamline your workflow and focus on what matters most.

With Smart Suggestions, you can rest assured that you’ll never struggle to find a workspace again. Our tool utilizes cutting-edge AI technology to monitor your preferred office’s capacity and lets you know when it reaches 80%. This means that you can quickly and easily secure a workspace in advance, allowing you to make the most of your workday and achieve better results in less time.