Smart Workplace

Turn your office into a smart workplace

Say goodbye to scheduling conflicts and wasted space, and hello to a smart office space. Kadence allows you to easily manage desks and rooms, make the most of your office spaces, and increase team collaboration.

Kadence Smart Suggestions

Smart Office Space Software for Hybrid Teams

Kadence AI

Use AI to book the spaces you need

Now everyone has an assistant. Book desks and conference rooms, invite visitors and coordinate your team’s movements just by asking Kadence.

  • Book multiple desks or reserve available meeting rooms in a single prompt via MS Teams or Slack.

  • Discover your teammates’ next office visit with a quick personalized response.

Kadence AI Desk Booking Software
Smart Suggestions

Find the best times for collaboration

When you’re busy and on the move, saving time is essential. By getting smart suggestions about when your teammates are going into the office to spend time working with the people that matter.

  • Get notified of the best day to schedule meetings based on your team members’ schedules

  • Prioritize when you need to commute to the office to avoid wasted travel costs and time

This is an image of a smart booking notification in the Hybrid Management Software to let you know 2 of your starred colleagues have booked to be in one liberty plaza and to book a space if you want to join them
Automated space booking

Load-balance your office spaces

Assign neighborhoods to teams on specific days of the week to load-balance office traffic and make the most of your office spaces.

  • Meet employee space demands by assigning individuals and teams to desks and neighborhoods on the days you choose

  • Recapture unused spaces by auto-releasing cancelled bookings or no-shows back into the pool.

Assign individuals to a desk and plot it on a weekly schedule.
Auto Check-Ins

Make your check-in process automatic

Take your workplace analytics to the next level with an API-driven check-in system that eliminates a manual process, enhances visitor experience.

  • Save time by automatically checking teams into their bookings through their badging system or company wifi.

  • Inform future space planning decisions by understanding how spaces are used in the past.

This is an image of a pink check-in notification to let you know you've been checked into desk 2 on 16th June
Optimized Space Utilization

Streamline capacity limits and space usage

Never worry about capacity limits again. Ensure your smart office space is not overbooked or underutilized by setting an on-site capacity limit.

  • Facilitate team productivity with fewer distractions to interruptions

  • Make your workplace safe by ensuring compliance with health & safety guidelines

This is an image of a smart booking suggestion that says Andy, Jane and Mike are at One Liberty Plaza tomorrow
Frequently Asked Questions

Learn about our Smart Workplace Capabilities

By automating your check-in process (through integrating with a badging system or wifi), you can create a frictionless experience for your employees, boosting user adoption. By making check-in simple and easy, you can spend less time worrying about wasted spaces and more time on your people.

This process will also ensure an increase in accuracy in data around who is using and how your spaces being used, allowing for better space planning decisions in the future.

Discover more with our Public API

People: You will get notified when your teammates or starred colleagues are planning to be in the office, allowing you to easily schedule face-to-face meetings.

Office capacity: Get notified when your office is reaching its capacity so you can save time on commuting and plan your work week more effectively.

Kadence will provide you with up to three personalized suggestions each week, carefully selected to help you achieve maximum productivity. Plus, our platform goes the extra mile by prioritizing the most important suggestions, ensuring that you can streamline your workflow and focus on what matters most.

With Smart Suggestions, you can rest assured that you’ll never struggle to find a workspace again. Our tool utilizes cutting-edge AI technology to monitor your preferred office’s capacity and lets you know when it reaches 80%. This means that you can quickly and easily secure a workspace in advance, allowing you to make the most of your workday and achieve better results in less time.