Efficient space management is crucial for fostering a productive and collaborative work environment. With the rise of hybrid work models, companies need to adapt to the changing landscape of employee needs by streamlining space management effectively.
This is why we are excited to introduce our latest feature: Additional Space Types. Alongside being able to book out Desks and Rooms, this innovative addition empowers office managers to seamlessly integrate parking, lockers, and private pods into their floorplans, allowing employees to book these areas for their daily use.
No matter where your team members are located, our new feature enhances streamlining space management, accessibility and convenience, creating a more unified and efficient workspace.
What are Additional Space Types?
Additional Space Types allow office managers to add and manage various space options—such as parking spots, personal lockers, and private pods—directly within their floorplans.
This functionality simplifies the booking process and enables organizations to maximize their real estate usage efficiently.
Imagine being able to reserve a parking spot ahead of time or securing a private pod for a focused work session, all with just a few clicks. This functionality transforms your workspace into a tailored environment that meets the diverse needs of your team, fostering both collaboration and individual productivity.
5 things you can do with Additional Space Types
1. Select and book the resources you need for that day
Book out a pod for private calls, a locker for your luggage, and a designated spot for your ride all from the interactive floor plan.
2. Create and configure each space type how you like
List resources in order of priority within the booking flow. Create neighborhoods with any space type, including rooms. Set capacity limits, maximum booking durations, and limit repeated bookings for high-demand spaces.
3. Fine-tune access restrictions for each space type
Customize who gets access to each space type. Assign lockers, pods, and parking spots to team members. Give individuals priority access. Book in advance, and repeat any booking for as long as you need.
4. Enhance the efficiency of how your spaces are used
Manage lockers, parking spots, and pods in all of the same ways you could before. Set up auto-release for no-shows or cancellations, enable early check-in or via access control
5. Uncover usage patterns for each new space type
Improve the use of your spaces by utilizing Kadence’s intuitive heat map to identify the most popular space types.
The Impact of Additional Space Types on Your Organization
Efficient Space Management
The integration of Additional Space Types within Kadence allows teams to continue streamlining space management more effectively. By centralizing all space bookings and communications, organizations can streamline operations and improve overall productivity.
Savings on your Real Estate
With the ability to track and optimize space usage, companies can achieve a significant reduction in real estate expenses. This functionality allows for better resource allocation, ensuring that every dollar spent contributes to employee satisfaction and organizational success.
Enhanced Employee Experience
Kadence’s user-friendly features, including easy booking options and clear communication, enhance the overall experience for employees. By providing the amenities they need, organizations can cultivate a more engaged and motivated workforce.
Impactful Communication
The platform’s integrated communication tools ensure that all team members are informed about space availability and bookings. This promotes transparency and fosters a collaborative atmosphere, essential for modern workplaces.
Why Space Management is Important
Effective space management is vital for several reasons:
- Cost Efficiency: By optimizing space usage, organizations can significantly reduce real estate costs, ensuring that every square foot is utilized effectively.
- Employee Satisfaction: Providing employees with easy access to amenities like lockers and private pods enhances their work experience, leading to greater job satisfaction and retention.
- Flexibility: As hybrid work becomes the norm, companies must be agile in managing their physical spaces to accommodate fluctuating team sizes and work styles.
- Productivity: Well-organized spaces contribute to improved focus and productivity, allowing employees to thrive in their roles.
- Collaboration: A well-managed workspace encourages teamwork and communication, breaking down barriers and fostering a culture of collaboration.
5 Benefits of Using Kadence's Space Management Tools
1. Enhance Flexibility for Your Teams
With Additional Space Types, office managers can create a dynamic environment that adapts to the needs of the workforce. Employees can easily reserve spaces that suit their work style, whether it’s a collaborative area or a private setting. This flexibility ensures that everyone can work in a way that maximizes their productivity and comfort.
2. Optimize Real Estate Costs
By leveraging the Kadence platform, organizations can reduce unnecessary expenses associated with underutilized spaces. The ability to track and manage all types of spaces ensures that companies are only paying for what they actively use, leading to significant cost savings.
3. Simplify the Booking Process
Gone are the days of complicated spreadsheets and miscommunication regarding space availability. Kadence’s intuitive interface allows employees to book desks, rooms, parking, lockers, and pods effortlessly. This streamlined process minimizes administrative burdens and enhances the overall employee experience.
4. Drive Employee Engagement and Satisfaction
Providing employees with the resources they need—like secure lockers for personal belongings or quiet pods for focused work—demonstrates a commitment to their well-being. This fosters a sense of belonging and engagement, contributing to a positive workplace culture.
5. Improve Logistics and Communication
Kadence’s centralized platform ensures that all space-related communications are streamlined. Office managers can easily inform teams about available spaces, changes, or updates, reducing confusion and enhancing overall coordination.
Final thoughts
The introduction of Additional Space Types marks a significant step forward in the evolution of streamlining space management within organizations. By equipping office managers with the tools they need to optimize their environments, Kadence is paving the way for a more connected and productive workforce.
This feature not only addresses the current demands of hybrid work but also anticipates future needs, enabling companies to thrive in an ever-changing landscape. For organizations looking to enhance their space management strategy and create a more efficient workplace, Kadence stands out as the premier solution.
To see how Additional Space Types can transform your workspace management, book a demo today and experience the difference firsthand.
