How Wavex achieved 4x Space Efficiency with Kadence

Kadence helped Wavex manage all of their employees with just 18 desks, creating a frictionless hybrid workplace without sensors, spreadsheets, or scheduling headaches.

industryTechnology

employees80+ Employees

locationUnited Kingdom

feature

Team Scheduling

Desk Booking

Automated Check-in

When Wavex moved into its new London HQ, it left behind the desk booking tool provided by its serviced office. Now, with limited space and no infrastructure in place, it needed a way to ensure team coordination and avoid space chaos, without adding an administrative burden or investing in physical sensor hardware.

Kadence stepped in as a sensorless, software-only platform that made it easy to schedule space, gain real-time visibility, and empower employees to self-organize – all within Microsoft Teams. WaveX used Kadence to:

Operate at 4x desk efficiency with hot desking
Save £20K+ by avoiding sensor deployment
Get 100% adoption rate on Microsoft Teams
Improve team visibility and scheduling transparency by 60%
Eliminate admin overhead by 5+ hours per week

Kadence has improved collaboration across our entire company - it gave us visibility, flexibility, and structure, all without needing hardware or hand-holding.

Savva Flouri

CFO at Wavex

We needed a solution that helped us coordinate people without adding hardware complexity, or asking managers to play traffic cop everyday!

Rolled out in 1 Week. Adopted by 100% of Employees.

Wavex’s priority was ease of use. With a lean team and limited resources for manual onboarding, they needed a product that just worked. Kadence delivered with native Microsoft Teams integration and single sign-on. The rollout was completed in less than a week, and adoption was immediate across all departments. Teams now coordinate bookings, view daily presence, and manage changes directly within their existing workflows.

Workplace Management Software helps your teams book desks on an office floormap

Prior to Kadence, trying to coordinate limited desks manually would have required constant intervention, such as tracking no-shows, resolving double bookings, or manually updating plans. With Kadence’s automated desk release and dynamic visibility, that effort disappeared. Operations teams reclaimed hours of weekly admin work, while employees gained assurance their workspace would be available and appropriate, enabling the company to operate at 4x space efficiency.

If we’d introduced a separate app with different logins, no one would have used it. With Kadence worked inside the tools we already relied on, we didn’t have to train anyone!

Team Collaboration Up 60% Since Launch

While Kadence solved Wavex’s space coordination, its greatest impact came in culture and collaboration. With visibility into who was going in and where they were sitting, employees began syncing their schedules to maximize face time and mentoring. Wavex saw a surge in peer support, on-the-job learning, and spontaneous connection, none of which would have been possible if presence was unpredictable or hidden.

It wasn’t just about being in the office, it became about being in together. People would say, ‘Let’s book next to each other. Let’s collaborate on this.’ That’s been hugely beneficial!

4:1 Employee-to-Desk Ratio Without Chaos

By intelligently coordinating in-office schedules and automatically managing attendance, Wavex achieved a 4:1 employee-to-desk ratio, without adding operational complexity. Kadence eliminated the need to over-invest in space or fall back on rigid in-office mandates. Instead, it delivered a flexible rhythm tailored to each team’s needs, enabling the company to operate at 4x space efficiency.

One Platform to Manage Hybrid Culture at Scale

Kadence isn’t just a booking tool. It’s a workplace coordination engine that empowers teams to be productive, aligned, and visible. As Wavex grows, it continues to rely on Kadence as the core layer of its workplace strategy, expanding usage to new features like in-app announcements and AI-driven scheduling.

Some teams have assigned days and neighborhoods, others coordinate dynamically - it all works seamlessly. Kadence gave us structure without micromanagement!