Every organization today faces the same pressure: how to make offices work harder for less money. Leaders are cutting square footage, employees expect more flexibility, and boards want proof that investments in real estate drive real returns. This is where workplace analytics comes in.
At its simplest, workplace analytics means using data to understand how people actually use your spaces, and then making smarter decisions about what to keep, what to change, and what to cut. Instead of relying on gut instinct or blanket policies, leaders can see what is really happening inside their offices and make changes that reduce costs while improving employee experience.
Insights: The Foundation of Workplace Analytics
Every Kadence customer has access to Insights, the baseline reporting layer of workplace analytics. This is where leaders can see desk and room bookings, occupancy rates over time, attendance patterns, and the gap between booked space and actual usage.
It is often here that the first savings are found. Leaders discover entire banks of desks that are consistently empty, meeting rooms that sit idle, or teams that rarely follow through on their bookings. These are the inefficiencies that quietly drain budgets, paying for space that no one needs.
Karger, a leading medical and scientific publisher based in Switzerland, used Kadence Insights to identify these patterns. Occupancy in their headquarters consistently sat at just 30 to 40 percent. With this knowledge, they downsized their office footprint by 80 percent, moving from multiple floors to just one and a half. Importantly, Kadence also gave them the tools to manage the transition, with desk booking to support shared space and team coordination to plan in-office days.
Karger turned data into major cost savings without compromising employee experience.
Insights Plus: From Reporting to Strategy
For workplace leaders, HR teams, and real estate executives, analytics needs to go further than reporting. Insights Plus provides advanced dashboards and scenario modeling to answer the bigger questions:
- Can we consolidate three floors into two?
- Do we have enough desks to support headcount growth without leasing more space?
- Which teams are actually following our hybrid strategies, and which are not?
Organizations using Insights Plus have been able to model headcount growth scenarios, adapt policies to match real attendance, and prepare executive-ready dashboards for strategic planning. Instead of looking back at what happened, leaders can look forward with confidence and make smarter, faster decisions about their portfolios.
Sense: Real-Time Accuracy Without Hardware
For enterprises that need a live pulse on how space is really used, Kadence Sense delivers accurate, real-time occupancy data without the need for additional hardware. By leveraging existing infrastructure such as Wi-Fi, ethernet connections, badge access, and video conferencing tools, our Agent eliminates ghost bookings and shows exactly which areas are underused.
This is how leaders can align services like cleaning, catering, and security to actual demand. It is also how they can enforce compliance at scale, ensuring office strategies reflect reality rather than intention. Sense provides a single source of truth for occupancy across every location, responsibly collected and privacy-protected.
From Data to Dollars
The value of workplace analytics is not in the charts themselves. It is in what leaders can do with them. With Kadence, analytics becomes the command center of workplace strategy:
- Optimize space by identifying and cutting what is underused
- Reduce costs by modeling consolidation before committing spend
- Align operations by matching services to live occupancy data
- Improve employee experience by designing spaces that reflect how teams really work
Workplace analytics turns the office from a fixed cost into a dynamic asset. And Kadence is the platform that brings it all together, with Insights for everyday reporting, Insights Plus for strategic modeling, and Sense for real-time truth.
Workplace leaders do not need more tools. They need the right information at the right time to make better decisions. That is what workplace analytics delivers.
Conclusion
The question is no longer whether to invest in workplace analytics. The question is how much money is being lost without it.
Kadence gives organizations the visibility they need to cut costs, optimize portfolios, and create offices where people actually want to be.
Book a demo with our workplace operations experts.
