Why Automatic Bookings Matter
Ghost desks, false bookings, and missed check-ins distort reality and drive poor decisions. Employees forget to reserve, visitors arrive unannounced, and contractors or hot desk users slip through the cracks. The result is inflated utilization metrics and misleading occupancy reports that cost enterprises millions in wasted space.
Kadence Agent solves this with automatic desk bookings and automatic desk check in. The system instantly creates a booking for anyone who arrives onsite, whether they are an employee, contractor, or visitor. Every arrival is captured in the system, producing real-time occupancy data that leaders can trust to plan, consolidate, and scale their offices.
Capture Real Usage vs. Actual Bookings
Most enterprises still plan their space using unreliable sources such as badge swipes or Outlook calendars. These tools only tell half the story. A desk may look booked but sit empty, or entire teams may show up without leaving any trace in the system.
This gap between bookings and actual usage forces executives to make multimillion-dollar decisions on incomplete information. With automatic workplace bookings powered by Kadence Agent, every arrival is logged and every presence is counted. Enterprises finally gain a single source of truth about occupancy across their portfolio.
Feed Clean Data Into Your Workplace Operations Platform
Kadence is more than a hybrid workplace booking system. It is the workplace operations platform that connects people, space, and policy into one ecosystem.
Every booking and check-in captured by Kadence Agent flows directly into your reporting and planning tools. Facilities teams can see who is in the office and where they are sitting. IT leaders can deploy globally with confidence thanks to integrations with Microsoft Teams, Slack, Google, and SSO. Real estate leaders gain accurate usage metrics to guide lease negotiations, consolidations, and long-term portfolio strategy.
When you capture real-time occupancy data from every arrival, you can:
- Right-size your portfolio with confidence
- Consolidate underused zones and reallocate space
- Forecast demand ahead of lease renewals
- Run hybrid policies with evidence-based compliance
- Maintain accountability for security and visitor tracking
Kadence aligns with enterprise-grade standards for privacy, security, and compliance, ensuring every person onsite is accounted for in line with your access and data policies.
Let Presence Power Real Estate Strategy
Automatic Onsite Bookings turn scheduling into a strategic advantage. When every arrival is logged without friction, occupancy metrics become the single source of truth.
That means:
- Employees skip the admin and start work right away
- Visitors and contractors are welcomed with guaranteed space
- Leaders get the confidence to reduce square footage and renegotiate leases with evidence
How It Works
The Kadence Agent connects with your exisiting WiFi network for attendance monitoring without the need to deploy additional hardware or sensors. Here’s how it works:
- Network Verification: Employees are marked as present simply by connecting to your WiFi network. No apps, QR codes, or manual bookings and check-ins required.
- Frictionless Experience: The system automatically checks employees into their booked spaces without any manual intervention.
- Real-Time Data: Occupancy information is updated in real-time, providing you with accurate, up-to-the-minute data.
Get started with the Kadence Agent here
Trusted By Leading Enterprises
Enterprises such as the Royal College of Surgeons of England and Wavex already rely on Kadence Agent to keep occupancy data clean, justify space consolidation, and run hybrid policies with clarity. These organizations demonstrate how trusted data leads to measurable savings and a stronger workplace culture.
So if you’re serious about scaling smarter office planning, just know Kadence Agent is more than a check-in tool. With automatic desk bookings and automatic desk check-in, it becomes the hidden engine that powers accurate workplace operations across your company. Get your demo now to see how it works!
