Hybrid work has introduced both flexibility and complexity to workplace management. HR leaders now face the challenge of ensuring fair desk assignments, reduce real estate costs, and making data-driven policy decisions.
To navigate this new landscape effectively, actionable workplace analytics are no longer a nice-to-have—they’re essential. The right dashboards can help HR and workplace leaders anticipate issues before they become problems, back decisions with data, and create work environments that attract and retain talent.
Here are three powerful dashboards that can turn workplace insights into action:
1. Team-Level Reporting On Space Usage
Every team works differently—sales may be on calls all day, while engineering may need quiet focus zones. Understanding how each department uses the space is key to designing a workplace that works for everyone. Team-level reporting can break down how different teams interact with space: how often they come in, whether they prefer meeting rooms or solo desks, and how their needs evolve over time. With this view, HR leaders can:
- Monitor attendance patterns by department
- Analyze usage trends between different types of spaces (collaboration zones vs focus areas)
- Allocate seating and resources more effectively, ensuring high-demand areas aren’t overbooked while underused spaces can be repurposed
This helps eliminate friction, improve the employee experience, and ensure the office supports how teams actually work—not how we think they work.
2. Return-to-Office Compliance Monitoring
As companies adapt to hybrid work, many are implementing policies that ask employees to spend a minimum number of days in the office. But without visibility into how often people are actually coming in, it’s impossible to know whether policies are working—or if they need to change. A flexible RTO dashboard offers real-time visibility into attendance patterns across individuals, departments, and locations.
With this dashboard, HR and workplace teams can:
- Track attendance on a weekly or monthly basis, broken down by employee or department
- Identify which teams are consistently in-office versus those that rarely show up (checked-in. vs no-shows)
- Compare attendance trends before and after RTO policies are rolled out
This data can also be used to support conversations around team collaboration. If people are coming in only to sit in back-to-back video calls, perhaps the policy needs adjusting—or perhaps the space needs redesigning to better support spontaneous, in-person work.
3. Executive-Ready Reporting
HR leaders don’t just need insights for their own planning—they need to report them up. Executives want the big picture — they want to know how space is being used, whether office investments are justified, and how policies are impacting employee behavior. But they don’t want to wait a week for a manual report from facilities, that’s where we can help with Insights Plus:
- Offer real-time snapshots of key workplace KPIs (occupancy rates, peak days)
- Automate recurring reporting, saving hours of manual work each month
- Help leadership make fast, informed decisions about space planning, budget allocations, and policy effectiveness
When done well, these dashboards connect workplace strategy directly to business outcomes—from cost savings to employee satisfaction. Workplace analytics are only valuable if they lead to action. With the right dashboards, HR leaders can move beyond reactive planning and proactively shape the future of work. These custom dashboards empower teams to make smarter, faster decisions and build workplace experiences that people actually want to be part of.
If you’re already using Kadence, Insights Plus is available today as a premium add-on. Talk to your Customer Success Manager to schedule a walkthrough – get in touch to find out more!
