Author: Luke Christian-Farman

The way we get work done in the professional world is changing dramatically.

If you’re a manager or employee at a higher education organization, you realize your sector is no different. As your workforce and spaces change, you are faced with a unique set of challenges in managing your spaces effectively under a hybrid system.

At the heart of these challenges lies the need to create an environment that is both functional and enjoyable for higher education employees. But how do you balance the demands of a modern workforce with the practicalities of space management?

In this article, we’ll dive into some of the common challenges your higher education organization may encounter in managing your space, and explore how space management software can help you get smarter about how you use physical spaces and desks — and ultimately solve your space utilization woes.

1. Downsizing Staff Offices

As your higher education organization evolves, there is a growing need to reconfigure traditional office layouts to create more collaborative and multipurpose spaces and save on real estate costs.

Downsizing staff offices and desk space to make room for other amenities like study areas, meeting rooms, and recreational facilities is becoming just as important as cutting down on unnecessary space altogether.

But getting a clear understanding of your higher education office space and managing this transition can be challenging without proper systems in place.

The Solution

To address this challenge, your higher education organization can implement a desk booking management tool. These tools help maintain discipline by requiring staff to book a desk before coming in, effectively managing who is in the office and when. Desk booking systems support the concept of desk hoteling, allowing staff to use shared spaces efficiently without the need for permanent individual offices. This approach allows higher education organizations to optimize on your space usage and make crucial decisions on where and how to downsize.

2. Understanding Space Usage

As well as the need to cut down on unused space, your higher education organization is also faced with understanding exactly how your existing space is being used.

University offices might have certain areas or meeting rooms that are rarely used, while other parts of the administrative buildings are constantly overcrowded. This uneven distribution can lead to wasted resources and frustration among your higher education employees, who may find it difficult to access the spaces they need when they need them.

Underutilized spaces often stem from a lack of proper scheduling and planning. For instance, large conference rooms might be booked for small meetings, leaving smaller, more suitable rooms empty. Additionally, areas designated for specific purposes, like archives or IT rooms, may not be repurposed for other activities when not in use. This inefficiency not only impacts the physical space but also affects the overall energy consumption and maintenance costs of your higher education office in question.

The Solution

The right space management tools will come equipped with data and analytics that provide valuable insights into space utilization patterns. By looking at a breakdown of how different spaces are used throughout the day, week, or semester, your higher education office managers or administrators can identify patterns in space utilization and make informed decisions that benefit everyone involved. That could mean “switching off” certain areas when not in use to save on energy bills or grouping desks in different spaces to distribute higher education employees more efficiently.

3. Seamless Scheduling and Booking

We’ve all had them. There’s nothing more frustrating than turning up to your workplace only to find someone has already occupied your favorite desk or work area. Even after you highlighted the right cell on your shared Google sheet!

Scheduling conflicts often come about due to the complexity of organizing people and their movements. That Google sheet gets confusing (fast!) and helps precisely no one understand which spaces are available and which are not. Desks in higher education offices might be frequently double-booked, or a conference room might be reserved on multiple days but never actually used.

Booking conflicts can lead to last-minute changes, cancellations, and a general sense of frustration among employees.

The Solution

Space management tools are built with the main goal of organizing people and spaces. That means they come with scheduling software that helps the people within a higher education organization see, at a glance, when and where there are available workspaces. By integrating a centralized scheduling platform, your higher education organization can streamline the booking process, making it easier for everyone to find and reserve the spaces they need without running into conflicts. A top tier space management solution will also come with AI-driven Smart Suggestions — automated prompts that help avoid scheduling conflicts and suggest bookings that make sense for each individual.

4. Fast Integration and Intuitive UX

Integrating new technologies with existing systems might seem like a daunting task for your higher education organization. Your current infrastructure may be complex and include a variety of legacy systems and software that are not easily compatible with modern solutions.

For example, you might have have separate systems for room bookings, resource management, and user access, all of which need to be synchronized to function effectively. This lack of integration can lead to inefficiencies, data silos, and — ultimately — a lot of headaches.

To add to your troubles, the rapid pace of technological advancement means that your higher education organization is always under pressure to keep up with new developments. This ongoing need for updates can be resource-intensive and disruptive if not managed properly. The result is often a patchwork of solutions that do not communicate well with each other, and only end up complicating the task of space management.

The Solution

Simplify! Space management tools are there to help you reduce complexity, not add to it. By integrating a platform that offers seamless management of room bookings, resource allocation, and user access from a single interface — you’ll find your higher education organization relies on fewer tools to achieve greater results. Furthermore, the right space management tool should be easy to integrate into your existing tech stack — an out-of-the-box solution that integrates with Microsoft Teams, Google Workspace or Workday — and come with a UX that is easy and intuitive to navigate as a first-time user.

5. Robust Security and Privacy

In an era where data breaches and privacy concerns are increasingly prevalent, ensuring the security and privacy of your higher education organization and employees is another major challenge.

Your higher education organization is most likely under pressure to protect sensitive personal data related to your employees, as well as information relating to the campus and facilities in general.

Without robust security measures, your systems are vulnerable to unauthorized access, data breaches, and other security threats, which can compromise the integrity of the organization and the safety of your community.

The Solution

Look out for space management software that comes with next-gen security infrastructure and measures. Your chosen platform should be SOC 2 compliant, maintain Cyber Essentials certification and data should be encrypted both in-transit and at rest. Making sure you partner with a space management tool that upholds the highest data and privacy standards will give you peace of mind when it comes to integrating a new tool into your university workflow.

Manage Your Spaces with Kadence

Effective space management is essential for creating a productive and enjoyable environment for higher education organizations.

Whether you’re dealing with unused spaces, scheduling conflicts, technology integration, or ensuring security and privacy, Kadence offers comprehensive solutions tailored to meet your unique challenges.

Our platform leverages data analytics, flexible scheduling, integrated technological infrastructure, and robust security measures to optimize your office spaces.

Trust Kadence to provide the tools you need to create a seamless, efficient, and secure environment for your employees.

Luke Christian-Farman

In any modern workplace, IT managers face the challenge of ensuring that technology supports the dynamic needs of their organizations. One such technological advancement that is proving invaluable are desk booking systems. These systems streamline the management of office spaces, providing a host of benefits that specifically address the pain points of IT managers.

Let’s delve into how desk booking systems enhance the efficiency of IT operations, improve resource management, and ultimately contribute to a more productive work environment.

Understanding Desk Booking Systems

A desk booking system is a software solution that allows employees to reserve workspaces as needed, ensuring that desks, meeting rooms, and other resources are utilized effectively. These systems come with features like real-time availability updates, mobile access, and analytics reporting. For IT managers, the introduction of such systems can transform the way office resources are managed.

Streamlining Resource Allocation

One of the primary responsibilities of an IT manager is to ensure that resources are optimally allocated. Desk booking systems provide real-time data on workspace usage, enabling IT managers to monitor which areas are underutilized and which are in high demand. This data-driven approach helps in making informed decisions about resource allocation, ensuring that office space is used efficiently and reducing waste.

Reducing IT Workload

Managing office spaces manually can be a time-consuming task for IT departments. Desk booking systems automate many of these processes, reducing the administrative burden on IT staff. Features such as automated booking confirmations, cancellations, and notifications streamline operations and free up IT personnel to focus on more strategic initiatives. You don’t need a team to manage desk booking if you have a desk booking system in place.

Facilitating Hybrid Work Models

The shift towards hybrid work models—where employees alternate between remote and on-site work—requires a more dynamic approach to office space management. Desk booking systems are ideally suited to support this transition. They allow IT managers to ensure that on-site resources are available when needed, while also accommodating remote work schedules. This flexibility supports a seamless hybrid work experience, benefiting both employees and IT managers.

Improving Space Utilization

Effective space utilization is critical in managing office real estate costs. Desk booking systems provide detailed analytics on how spaces are used, offering insights into occupancy rates, peak usage times, and trends. IT managers can use this information to optimize the office layout, potentially reducing the need for additional office space and leading to significant cost savings.

Enhancing Security and Compliance

Ensuring the security of IT infrastructure and compliance with data protection regulations is critical. Desk booking systems can enhance security by tracking who uses specific workspaces and when. This data can be invaluable in maintaining compliance with health and safety regulations, especially in environments where contact tracing or other security measures are necessary.

Implementing a Desk Booking System: Best Practices

For IT managers considering the implementation of a desk booking system, several best practices can ensure a smooth transition:

1. Understand User Needs: Conduct surveys or focus groups to understand the specific needs and preferences of employees. This information can guide the selection and configuration of the desk booking system.
   
   
2. Choose the Right Solution: Select a desk booking system that integrates seamlessly with existing IT infrastructure and offers the necessary features to support your organization’s unique requirements.
   
   
3. Pilot Program: Start with a pilot program to test the system with a small group of users. This allows for the identification and resolution of any issues before a full-scale rollout.
   
   
4. Training and Support: Provide comprehensive training for employees and IT staff to ensure everyone understands how to use the system effectively. Ongoing support is also essential to address any questions or concerns. Once users feel confident, they will feel empowered and will be less reliant on IT support.
   
   
5. Monitor and Optimize: Continuously monitor the usage and performance of the desk booking system. Use the data collected to make informed decisions about office space management and to optimize the system over time.

Real-World Success Stories

Many organizations have already experienced the benefits of desk booking systems. For instance, Softchoice implemented a desk booking system to support its hybrid work model. The system provided real-time data on desk occupancy, which the IT department used to optimize office layouts and reduce the overall footprint. As a result, the company saw a significant reduction in real estate costs and an improvement in employee satisfaction.

Another example is MOPAC who adopted a desk booking system to manage its employees returning to the office. The system allowed the IT team to easily scale operations, ensuring that new employees had access to the resources they needed from day one. This flexibility supported the company’s real estate costs while maintaining a high level of operational efficiency. MOPAC saw a 35% month-on-month growth in desk bookings as employees found it easier to book spaces and return to the office.

Kadence for Desk Booking

Desk booking systems are more than just a tool for reserving workspaces. They are a strategic asset for IT managers. By streamlining resource allocation, enhancing user experience, reducing workload, and supporting hybrid work models, these systems address the multifaceted challenges faced by IT departments. They contribute to better space utilization, improved security, and foster a collaborative work environment.

As organizations continue to navigate the complexities of the modern workplace, the implementation of a desk booking system like Kadence can be a game-changer. IT managers, equipped with this powerful tool, can drive efficiency, support employee needs, and ultimately create a more agile and responsive IT infrastructure.

Find your rhythm for work with Kadence – a desk booking system that will transform the way your offices operate. We empower IT managers to lead their organizations into the future of work.

Luke Christian-Farman

The workplace experience has become more and more dynamic each year since the pandemic. The rise of remote work, coupled with the resurgence of in-person collaboration, has paved the way for the hybrid work model. There’s a want for the best of both worlds. Employees want to work from home when it’s convienent and they want the opportunity to collaborate with colleagues in the office.

As organizations adapt to this new way of operating, refurbishing the office space is a strategic imperative. By aligning physical environments with the needs of hybrid work, businesses can unlock a myriad of benefits that enhance the workplace experience for employees and stakeholders alike.

In this article, we delve into the transformative potential of refurbishing your office for hybrid work. From fostering collaboration to promoting well-being, we explore how thoughtful design interventions can shape a workspace that empowers productivity, creativity, and engagement.

Adapting to the Hybrid Work Era

The shift towards hybrid work represents a seismic change in how businesses operate. It offers employees the flexibility to alternate between remote and in-office work, providing a balance between autonomy and collaboration.

Many companies feel anxious about how much time employees will spend in the office. Mandates to return to work are often seen as the solution, but they undermine the very agency hybrid work should offer employees. Rarely do companies think about how to encourage workers to come into the office.

The most simple way to do this to make the office an exciting place to work. If the ways we work have changed since the pandemic, we need spaces that feel suited to working hybrid. If the office presents an environment that working from home cannot, then employees will naturally feel inclined to work in the office.

Creating Collaboration Hubs

If offices then offer the unique opportunity to work with and alongside colleagues, then they should be designed with this mind. Traditional offices are a mix of cubicles, open plan layouts and meeting rooms. Each employee has a desk. Perhaps the new hybrid workplace experience actually looks different.

Companies could create hubs with beanbags, meeting rooms designed for brainstorming and creative work, places with coffee and snacks that resemble cafes. There are a plethora of opportunities and ideas that will help boost morale. With a diversity of spaces, the workplace experience can be many different things rather than just one. By swapping the mundane for a dynamic approach, organizations encourage office working.

Prioritizing Flexibility and Mobility

Flexibility lies at the heart of the hybrid work model. Recognizing that employees may choose to work from various locations, refurbishing the office to accommodate flexible seating arrangements and modular workstations is essential.

Mobile furniture solutions and adaptable spaces empower employees to customize their work environment based on their preferences and tasks at hand. This promotes autonomy and productivity. Most companies will begin a hot desking system, managed through software like Kadence. Because employees will no longer have fixed desks that they can personalize, the space itself should feel personalized to their needs.

Embracing Technology Integration

In the digital age, technology serves as the backbone of hybrid work. Integrating smart devices, video conferencing systems, and collaborative software into the office infrastructure enhances connectivity and streamlines communication across remote and in-office teams.

Analytics tools within software like Kadence enables organizations to gather valuable insights into space utilization and employee preferences, informing future design decisions.

Collaborative hubs should also be quipped with modern technology. This way organizations can facilitate seamless interaction between remote and in-office team members. These hubs serve as focal points for brainstorming sessions, project discussions, and creative ideation, fostering a sense of belonging and camaraderie among employees.

Promoting Well-being and Comfort

A conducive work environment goes beyond aesthetics; it prioritizes the well-being and comfort of employees. Incorporating design elements such as natural light, greenery, and ergonomic furniture enhances cognitive function, reduces stress, and boosts morale.

We have seen a rise in employees using third spaces like coffee shops as places to work. 50% of workers recently surveyed by Opentable said they spend at least some of their time working in cafes and other third spaces throughout their work week. The community atmosphere these provide as well as comfortable seating, natural light, food and beverage helps create a workplace experience that feels holistic. Employees have often been encouraged to work in spaces that avoid distractions. And yet this often feels restrictive and does not meet all the individual’s needs.

Companies can go one step further. By dedicating spaces for relaxation, mindfulness, and physical activity, they provide for the variety of needs of the employee. This approach recognizes that by creating a positive workplace experience, employees are more productive and engaged. The company encourages a work-life balance and supports overall employee wellness.

Cultivating a Sense of Purpose

The workspace experience should serve as a tangible manifestation of organizational culture and values. By infusing elements of brand identity and purpose-driven design into the office environment, organizations can inspire and motivate employees towards a shared vision.

From curated art installations to branded signage, every aspect of the refurbishment should reflect the company’s ethos, fostering a sense of pride and belonging among employees. This will also make the space unique to the company and not molded from a template of what we would traditionally consider the office to look like.

Driving Sustainability Initiatives

As companies are encouraged to be environmentally conscious, sustainability should take center stage in office refurbishment projects. Using eco-friendly materials, implementing energy-efficient systems, and prioritizing waste reduction minimize an organization’s ecological footprint. This can align with their corporate social responsibility goals. By championing sustainability initiatives, organizations demonstrate their commitment to creating a better future for both employees and the planet.

Consider Kadence

Refurbishing your office for hybrid work represents a strategic investment in the future of work. By reimagining the workspace experience as collaborative and well-being focused, organizations can create a conducive environment that empowers the hybrid workforce to thrive.

Kadence can help offer insights into how space is being used in real-time. Design decisions can be based on this data. Real estate costs can be lowered by understanding how the space is being used by employees.

Book a demo today to see how Kadence can help you unlock the full potential of hybrid work.

Luke Christian-Farman

Using a hot desk means employees don’t have assigned desks and instead choose from available workspaces each day. It’s become popular as companies shift to a hybrid working model.

Its flexibility offers numerous benefits for both employers and employees. In this article, we’ll explore five advantages of using a hot desk and how it can enhance productivity and collaboration in the workplace.

1. Flexibility to Suit Dynamic Workstyles

A hot desk provides you with the flexibility to choose a workspace that best suits your needs on any given day. Whether you prefer a quiet corner for focused work or a collaborative area for group discussions, hot desking allows you to adapt your environment to your work style.

And that work style can change each day. One day in the office may look like working a desk so you can do some heads-down work. Another day might be booking a beanbag with your colleagues to brainstorm some new ideas. Your desk is no longer rigid, but something that can adapt to your needs.

This flexibility fosters a dynamic and agile work culture where employees can thrive and perform at their best.

2. Optimal Space Utilization and Cost Efficiency

For employers, a primary advantage of hot desking is the optimal utilization of office space.

With hot desking, companies can maximize their workspace by ensuring that desks are occupied efficiently throughout the day. This results in cost savings on real estate expenses, as companies can allocate resources more effectively based on actual usage patterns.

By reducing the need for assigned desks, employers can create a more collaborative and agile work environment while minimizing overhead costs. The way offices have been designed for fixed desks can change. The space can be used in more exciting ways, with workspaces that are customized for different purposes. This new look will also encourage employees to come into the office.

3. Promotes Collaboration and Networking

Hot desking encourages spontaneous interactions and collaboration among employees from different departments and teams.

Without assigned desks, employees are more likely to move around and interact with colleagues they may not typically engage with. This promotes cross-functional collaboration, idea sharing, and knowledge exchange, leading to increased innovation and creativity within the organization.

Additionally, hot desking fosters a sense of community and camaraderie among employees, as they have the opportunity to connect and network with colleagues. Rather than being sat next to the same person each day, employees can mingle and make new connections.

Enhanced Employee Mobility

In today’s digital age, many employees value the flexibility to work remotely or from alternative locations. Hot desking seamlessly integrates with remote work practices, allowing employees to transition between working in the office and working from home or other remote locations.

This flexibility enables employees to maintain a healthy work-life balance while still staying connected to their team and the company. Using a hot desk eliminates the need for employees to be tied to a specific desk or location, empowering them to work from wherever they feel most productive.

Supports Workplace Inclusion

Hot desking promotes diversity and inclusion in the workplace by breaking down physical barriers and hierarchies. Without assigned desks, employees from all levels of the organization have equal access to shared workspaces, promoting a more inclusive and collaborative work environment.

This egalitarian approach fosters a sense of belonging and equality among employees, regardless of their role or seniority. By embracing this, companies can leverage the unique perspectives and talents of their workforce to drive innovation and success.

It also can allow senior leaders to connect with their teams. Imagine working alongside different team members on different days, rather than being isolated in a separate office. Employees will feel they have access to you and that the company operates on a flatter structure.

Consider Kadence

A hot desk offers numerous advantages for both employers and employees, including flexibility, cost efficiency, collaboration, mobility, and diversity. By embracing this innovative approach to workspace management, companies can create a dynamic and agile work environment that fosters productivity, creativity, and employee engagement.

To make using a hot desk as easy and effective as possible, Kadence can help you book desks and meetings room when needed. There’s no need for spreadsheets or timetables for when desks can be used. Our software allows employees the ease and flexibility that should come with hot desking.

Book a demo today to find out more.

Luke Christian-Farman

As Office Managers, you’re likely navigating the complexities of transitioning your workplace to a hybrid model.

It’s a shift that demands reimagining your space to accommodate both in-person and remote work, extending far beyond traditional office management duties.

Suddenly, you’re tasked with becoming a hybrid work expert, ensuring your workspace meets the evolving needs of your team. On top of your other duties, finding time to do this can be challenging.

Fortunately, this guide is here to support you, offering a playbook tailored to Office Managers’ unique challenges in crafting a thriving hybrid environment.

Let’s get started!

The Role of Office Managers in Hybrid Work

Since the dawn of hybrid work, the role of the physical office has had to adapt — fast.

With the sharp rise in remote work and work from third spaces, your company’s physical workspace is no longer the only viable place to get work done.

Your role as an Office Manager has had to adapt just as quickly, and your responsibility is now to ensure that both remote and in-person work can continue to flourish at your organization.

This involves finding the right technology to support you on your journey to facilitate seamless collaboration among team members, regardless of where they choose to work.

Among other things, you might be expected to:

• Tailor the office environment to meet the needs of in-office and remote workers.
• Specify the requirements your company has for hybrid work solutions, including desk and room booking capabilities.
• Guarantee the new systems integrate flawlessly with your company’s existing tech infrastructure.
• Champion the adoption of these new tools across the workforce, ensuring all of your employees are comfortable and proficient in their use.

The next challenge lies in identifying which tool will best serve your unique organizational culture and operational requirements.

How to Identify Your Office’s Desk Booking Needs

Your role as Office Managers has probably made you more than familiar with the everyday hustle of adapting to your workspace’s unique needs.

You might be in charge of just one single office space, but the unpredictable ebb and flow of your employees makes it hard to understand how your space is actually being used. Or maybe you oversee a network of global offices, in which case your needs are completely different – but no less complex!

Before looking into the solutions for desk booking on the market, you could consider following these first steps:

1. Assess the current use of your space
   
   Understand how your team operates on a day-to-day basis, both in the office and remotely. Is there a pattern to how and where people get their work done? Getting to the bottom of the actual day-to-day use of your space will help you hone in on a system that supports your existing processes.
   
   
2. Gather wide-ranging Input
   
   Collect perspectives from across departments to capture the full spectrum of needs and preferences within your company. Which hybrid personas can you identify, and what are their distinguishing features? It’s important your desk booking solution eventually caters to a variety of different work styles.
   
   
3. Identify key objectives
   
   Determine what you aim to achieve with a hybrid work platform—whether it’s boosting productivity, fostering in-person collaboration, or optimizing real estate usage. Understanding your ultimate goals will guide your selection process and keep you hyper focused on the outcome for your company.

This three-step approach will give you a comprehensive understanding of your company’s requirements, and lead to a more informed decision on the appropriate desk booking system.

Choose the Right Hot Desk Booking Software

It’s crunch time. You’ve understood the importance of your role as Office Manager in the transition to hybrid work, and conducted some research into your main needs as an organization.

So how do you now go about choosing the desk booking software that will fit the bill?

Here’s our tried-and-tested method for getting you to the right provider:

1. Evaluate the technical side
   
   Consider working together with your IT department to understand the specifications of solutions, their integration capabilities, and security features required to support your infrastructure efficiently. Perhaps the most important question of all is how the solution will integrate within your current workflow (Slack / Microsoft Teams / Google Workspace) and get your team booking spaces seamlessly from their current digital set up.
   
   
2. Prioritize outstanding UI and UX
   
   There’s nothing worse than being sold on a vision, then discovering the product itself is totally unusable. Make sure the UI and UX of the desk booking solution you go for is sleek, robust and easy to start using without any context. The importance of good design on both desktop and mobile can’t be understated for ensuring quick (and enjoyable!) adoption by your team.
   
   
3. Look out for the right features
   
   There are plenty of desk booking options on the market, but not all of them have the features that will help your employees get together more frequently — while you gain a clearer picture of your office space usage. Look out for solutions that are AI powered and can send smart suggestions about when and why to book a desk, and those that give you full data and analytics on how your physical workspaces are being used.
   
   
4. Facilitate collaboration
   
   At the end of the day, you want to make sure that your desk hoteling software brings your people together to do their best work. The success of your business depends on it! That’s why you should consider aiming for hybrid management software that enables teams to book spaces on a regular basis, and lets you customise and arrange your office view for different neighborhoods and high-focus zones.
   
   
5. Look to the future
   
   Time passes, teams grow, things change. When they do — you want to ensure that your hybrid operating platform can change with you. Does your future platform have access to a network of on-demand workspaces, in case your own offices can no longer hold your growing workforce? Your desk booking software should empower you and your teammates to stay as flexible as possible — even through major changes to your people and spaces.
   

Kadence as Your Hybrid Partner Into the Future

As you step into the evolving role of an Office Manager in a hybrid workspace, you are not just managing spaces but actively shaping the future of work for your organization.

With Kadence, you gain a partner equipped to navigate these changes, offering comprehensive solutions for desk and room booking, space management, and providing valuable insights to optimize your office layout and usage.

Our platform leverages AI to ensure your colleagues are coming together more frequently and with greater intention that ever, and helps your teams set regular in-person meetings so they can collaborate more effectively.

Kadence’s emphasis on seamless integration and exceptional user experience means your transition to a hybrid model will be smooth and effective, and fit into any kind of existing workflow. Our platform also gives you exclusive access to LiquidSpace, a global network of on-demand workspaces, ensuring that we can keep you flexible and effective long into the future.

If you want to learn more about how Kadence can help take your use of physical office space to the next level, you can find out more here.

If you’d like to see Kadence in action, don’t hesitate to get in touch and book a demo with us.

Luke Christian-Farman

In today’s world of work, managing Flexible Work Spaces can lead to a headache or two.

Whether a small startup or a multinational enterprise, you’re probably wrestling with the same questions: How do I provide space for a growing workforce? How do I coordinate a distributed team? Can I justify this long office lease?

Some companies have tackled these questions by going fully remote. But for those of us who value face-to-face collaboration, that’s not an option.

That’s why we’re excited to introduce Kadence Flex: a one-stop solution for flexible workspaces, all from within your hybrid operating platform.

Coordinate your teams with flexible work spaces

The flexibility offered by hybrid work is liberating, but it can also feel disorienting.

When colleagues are scattered around different cities and countries, in-person time can be hard to come by. Teamwork and productivity can suffer as a result.

Kadence Flex partners with LiquidSpace to offer you thousands of co-working spaces all around the globe. Your teams now have the option to book co-working spaces near them and coordinate in-office days with colleagues ahead of time.

With flexible desk booking included within Kadence Flex, your teammates can simply choose which flexible workspaces work for them, and book a physical spot right away. You’ll even be notified when relevant colleagues have booked a flex workspace. No need to miss out on quality in-person work.

Kadence Flex even helps you schedule recurring team days in co-working office spaces that are accessible to everyone. Say goodbye to those awkward Thursday Marketing meetings on Zoom — it turns out your team has booked a room at a flexible office instead.

Bringing your employees into the office used to be a challenge. Now, with easy access to countless flexible workspaces — it’s a given.

Easily manage your distributed workforce with flex workspaces

A distributed workforce is a beautiful thing, but it comes with its challenges. Spontaneous co-working between colleagues can be handy, but it’s hardly a solution for the long term.

Kadence Flex helps your teams get together more often than ever, in thousands of co-working office spaces worldwide.

With an overview of company offices and flexible offices near you, you can see exactly when and where your team is choosing to work. This enables your employees to get their best work done with the right people, in the right places.

Are colleagues constantly on the move? There’s no need to sacrifice collaboration. No matter where your team works, they will still have easy access to thousands of flexible coworking spaces.

From new hires onboarding together in Lisbon to operational all-hands in London, let your team connect and collaborate with more frequency than ever.

Kadence Flex gives you all the information you need to make desk and room bookings in flexible offices that make sense for you and your team.

Cut down real estate costs with flexible offices

In tough financial conditions, controlling real estate costs is crucial for businesses of all shapes and sizes.

Kadence Flex gives you access to comprehensive booking data and attendance metrics across both company offices and on-demand flexible workspaces. It’s a centralized platform that offers full visibility into how you use your own office or on-demand coworking office, allowing for data-driven decisions.

Whether it’s identifying underused locations or scaling up in areas of high demand, Kadence Flex offers you the insights you need to tailor your office space to your actual business needs.

Kadence Flex also aligns seamlessly with your hybrid policy. By analyzing usage patterns of offices and flexible workspaces, you can adapt your strategy to ensure that your workforce is productive and engaged.

This level of adaptability not only cuts down on unnecessary real estate expenses but also contributes to a more dynamic and responsive work environment.

Instant access to flexible office spaces will help you stay lean in the long run.

A new era of workspace flexibility

The flexibility and adaptability required to manage a modern workforce can be overwhelming. We hope we’ve persuaded you that Kadence Flex is a worthy partner in your journey to fully flexible work.

It’s not just about offering flex workspaces or enabling hybrid work. It’s about redefining how we think about and make use of our work environments.

With Kadence Flex, you can choose flexible workspaces that suit your needs. Whether it’s coordinating team meetings in convenient locations, booking a desk in a city you’re visiting for a week, or simply finding a quiet flexible office space for focused work, Kadence Flex makes it all possible.

Then there’s that office lease. Kadence Flex helps you make smarter decisions about office space investments, ensuring that every square foot is used to its maximum potential. Why pay for space you’re not using? Simply integrate flexible workspaces into your workflow and see your real estate costs plummet.

Kadence Flex is more than a tool—it’s a new approach to how we work.

If you’re interested to see it in action or understand more about Kadence, we’d love to hear from you.

Go flexible!

Author bio

Luke Christian-Farman