Guide
How to Instantly Book Flexible Workspace with Kadence Flex
Luke Christian-Farman
Luke Christian-Farman
Product Marketing Lead
The Kadence Flex interface, with a row of five offices with details of their Chicago locations.
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The world of work demands flexibility. Whether you’re a scaling start-up looking for flexible workspace options, or you’re an established company with a distributed workforce — you’ll be more than familiar with the challenge of providing adequate physical space for your teams.

Kadence Flex is our game-changing solution for companies looking for instant access to office spaces worldwide. We’ve partnered with LiquidSpace to combine the power of our Hybrid Operating Platform with a global network of on-demand office spaces.

Here’s how to start making the most out of Kadence Flex.

Start Booking On-Demand Flex Spaces

Kadence Flex offers a treasure trove of fantastic office space options where you are. Whether you’re looking for something short term, long term, or even by the hour, Kadence Flex has what you’re looking for.

Grab Hot Desks & Meeting Rooms for the Time You Need

With Kadence Flex, you have instant access to hot desks and meeting rooms in thousands of flexible work locations worldwide. Simply set up your requirements for a hot desk or meeting room, including location, date, and time. You can then select between both company-owned and on-demand flex spaces, and opt for a one-off or recurring booking. Enjoy a hassle-free experience for securing the right space at the right time.

Stay in Control of Your Office Space Budget

Say goodbye to office management headaches. Kadence Flex allows you to manage your spending on office spaces effectively. You can now control budgets for flex space booking across departments, while locations can be selected based on cost considerations and proximity to central offices.

Book Flexible Office Spaces for You and Your Team Members

The number one reason why you plan to go to the office is to meet with your team. It’s what makes your commute to the office worthwhile and it keeps you connected with your team and your company at large. With Kadence Flex, you’re able to coordinate plans with your team ahead of time making it easy to meet up in the right place, and at the right times.

See Where Your Teammates Are Working

Kadence Flex makes coordinating with your teammates easier than ever. See which locations are most popular and quickly track where your teammates are planning to work. Whether they’re in the office, or a flexible workspace, you can join them at a moment’s notice. Enjoy the benefits of teamwork and effective in-person collaboration!

Follow Your Favorite Teammates for Smart Booking Suggestions

Kadence Flex also helps you keep tabs on your favorite teammates and their office schedules, helping you plan in-person collaboration more effectively. Get regular alerts about their booking activities, including new bookings or cancellations, and coordinate your schedule with theirs. Kadence will also send you smart booking suggestions so you never miss an opportunity for meaningful face-to-face collaboration.

Set Up Regular In-Person Team Days

What about setting up regular in-person meetings or team days? With Team Kadences, you can easily select a day, regularity, and location that suits everyone. This flexibility allows you to choose the most convenient space for all team members, whether it’s a central office or an on-demand location, ensuring your team days are as productive and collaborative as possible.

Analyze Team Bookings and Office Spend

Two of your company’s most important assets are your people and your spaces. You want your people to thrive in their work but you also want to shed underused office space costs so you can invest extra savings into things that matter. With Kadence Flex you’re not only able to facilitate your teams with the spaces they need locally but you also get the hard data you need to determine how your spaces are used.

Understand How Your Company Offices Are Utilized

Kadence’s office space management software provides a comprehensive view of all employee booking data and attendance metrics. Through Kadence Flex, you’ll find data on office occupancy for your offices and flexible workspaces, as well as insights into room booking and desk booking.

Get Data on the Flex Spaces Your Teams Use the Most

Kadence Flex helps give you information about which office spaces and flex spaces are most frequented by your team. This enables you to make informed decisions on whether to cut down your real estate or invest more in certain locations.


Kadence Flex offers a holistic modern solution for workspace management. Tailored to companies of all sizes, it simplifies the process of finding and booking flexible workspaces, coordinating with teams, and analyzing office usage. Kadence Flex is not just about space – it’s about optimizing how and where your team works.

Ready to streamline your workspace experience? Discover how Kadence Flex can enhance your team’s productivity and flexibility today.

Just get in touch — we’d love to show you around.

Already a Kadence customer but can’t see Kadence Flex? Get in touch with us to understand your options.


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