Kadence x LiquidSpace: A New Era of Flexible Working

What do you get if you combine Kadence with a global network of on-demand office spaces for flexible working?

You get the world’s most exciting hybrid work integration — otherwise known as Kadence x LiquidSpace.

Here’s the lowdown on what our partnership means for flexible hybrid work worldwide.

Access flexible working spaces straight from your hybrid work platform

Our new partnership with LiquidSpace helps you coordinate your distributed teams and cut down on unnecessary real estate costs.

With the Kadence x LiquidSpace integration, you can:

  • Instantly book LiquidSpace co-working spaces straight from your Kadence dashboard
  • Get an overview of how your teams are using both your office spaces and flexible workspaces
  • Enable teams to coordinate and meet up in person all over the world, at a moment’s notice
  • Cut down your real estate costs by seeing in-depth data and metrics on office usage

What is LiquidSpace? LiquidSpace is a platform that brings together the best on-demand workspaces from around the world. With LiquidSpace, you can find the perfect workspaces for the team and manage everything from the same place.

No more hybrid workspace headaches

At Kadence, we deeply understand our customers’ challenges when it comes to managing hybrid workspaces. Either you’re in over your head trying to coordinate a distributed workforce, or you struggle to provide enough space for rapidly growing teams.

Kadence x LiquidSpace addresses these challenges by giving you a handy new flexible work arrangement. Team members can now simply choose from one of the thousands of on-demand office spaces that make the most sense for them. Forcing employees to take a long commute into the office for team meetings is a thing of the past!

With Kadence, you can also see your colleagues’ differing schedules and co-working plans — and coordinate with them for spontaneous in-person collaboration.

Teams spread all around the globe now have a way to meet locally without any hassle.

“In the past people were predictable, and spaces were static. Now, spaces are flexible, and people are unpredictable. That’s why we created the hybrid operating system that helps people be intentional with how they get their work done, and navigate all the complexities of hybrid.”
Dan Bladen
CEO & Co-Founder, Kadence
Flexible working impacts the bottom line

The best part about the Kadence x LiquidSpace integration? It’s flexible by design. Nobody is forcing you to decide when you opt for in-person work.

Kadence is the hybrid operating platform prompting you when colleagues have booked spaces near you. LiquidSpace provides flexible hybrid workspace options for collaboration to happen — but only when it makes sense for you and your schedule.

The result is more than ease and convenience. In today’s world of work, the benefits of flexible working for employers can be the difference between success and failure.

By ensuring your teams have access to on-demand workspaces and regular collaboration, Kadence x LiquidSpace helps boost your team’s productivity. By providing in-depth insights and metrics about how frequently and well-attended your office space and flexible workspaces are, the integration empowers managers to downsize permanent spaces and cut down on unnecessary office leases.

Flexible work will have a profound impact on your business’s bottom line.

“This partnership will be an absolute game changer to empower our teams with the autonomy and flexibility to choose how, when, and where they work to be their most successful.”
Jeff Gwinnett
Senior Director, Workplace Experience & Sustainability, Softchoice
A new era of flexible working

Our partnership with LiquidSpace leads hybrid organizations into a new era of flexible working.

From small startups looking to scale to multinational enterprises looking for ways to be smarter about their office usage — Kadence x LiquidSpace solves key problems that you may be facing about your people and spaces.

It’s a groundbreaking integration of our hybrid operating platform with a global on-demand office space network — redefining what flexibility means for your workforce.

For more information on how Kadence x LiquidSpace works, see it in action here.

Kadence Flex: The Benefits of Access to Flexible Work Spaces Worldwide

In today’s world of work, managing Flexible Work Spaces can lead to a headache or two.

Whether a small startup or a multinational enterprise, you’re probably wrestling with the same questions: How do I provide space for a growing workforce? How do I coordinate a distributed team? Can I justify this long office lease?

Some companies have tackled these questions by going fully remote. But for those of us who value face-to-face collaboration, that’s not an option.

That’s why we’re excited to introduce Kadence Flex: a one-stop solution for flexible workspaces, all from within your hybrid operating platform.

Coordinate your teams with flexible work spaces

The flexibility offered by hybrid work is liberating, but it can also feel disorienting.

When colleagues are scattered around different cities and countries, in-person time can be hard to come by. Teamwork and productivity can suffer as a result.

Kadence Flex partners with LiquidSpace to offer you thousands of co-working spaces all around the globe. Your teams now have the option to book co-working spaces near them and coordinate in-office days with colleagues ahead of time.

With flexible desk booking included within Kadence Flex, your teammates can simply choose which flexible workspaces work for them, and book a physical spot right away. You’ll even be notified when relevant colleagues have booked a flex workspace. No need to miss out on quality in-person work.

Kadence Flex even helps you schedule recurring team days in co-working office spaces that are accessible to everyone. Say goodbye to those awkward Thursday Marketing meetings on Zoom — it turns out your team has booked a room at a flexible office instead.

Bringing your employees into the office used to be a challenge. Now, with easy access to countless flexible workspaces — it’s a given.

Easily manage your distributed workforce with flex workspaces

A distributed workforce is a beautiful thing, but it comes with its challenges. Spontaneous co-working between colleagues can be handy, but it’s hardly a solution for the long term.

Kadence Flex helps your teams get together more often than ever, in thousands of co-working office spaces worldwide.

With an overview of company offices and flexible offices near you, you can see exactly when and where your team is choosing to work. This enables your employees to get their best work done with the right people, in the right places.

Are colleagues constantly on the move? There’s no need to sacrifice collaboration. No matter where your team works, they will still have easy access to thousands of flexible coworking spaces.

From new hires onboarding together in Lisbon to operational all-hands in London, let your team connect and collaborate with more frequency than ever.

Kadence Flex gives you all the information you need to make desk and room bookings in flexible offices that make sense for you and your team.

Cut down real estate costs with flexible offices

In tough financial conditions, controlling real estate costs is crucial for businesses of all shapes and sizes.

Kadence Flex gives you access to comprehensive booking data and attendance metrics across both company offices and on-demand flexible workspaces. It’s a centralized platform that offers full visibility into how you use your own office or on-demand coworking office, allowing for data-driven decisions.

Whether it’s identifying underused locations or scaling up in areas of high demand, Kadence Flex offers you the insights you need to tailor your office space to your actual business needs.

Kadence Flex also aligns seamlessly with your hybrid policy. By analyzing usage patterns of offices and flexible workspaces, you can adapt your strategy to ensure that your workforce is productive and engaged.

This level of adaptability not only cuts down on unnecessary real estate expenses but also contributes to a more dynamic and responsive work environment.

Instant access to flexible office spaces will help you stay lean in the long run.

A new era of workspace flexibility

The flexibility and adaptability required to manage a modern workforce can be overwhelming. We hope we’ve persuaded you that Kadence Flex is a worthy partner in your journey to fully flexible work.

It’s not just about offering flex workspaces or enabling hybrid work. It’s about redefining how we think about and make use of our work environments.

With Kadence Flex, you can choose flexible workspaces that suit your needs. Whether it’s coordinating team meetings in convenient locations, booking a desk in a city you’re visiting for a week, or simply finding a quiet flexible office space for focused work, Kadence Flex makes it all possible.

Then there’s that office lease. Kadence Flex helps you make smarter decisions about office space investments, ensuring that every square foot is used to its maximum potential. Why pay for space you’re not using? Simply integrate flexible workspaces into your workflow and see your real estate costs plummet.

Kadence Flex is more than a tool—it’s a new approach to how we work.

If you’re interested to see it in action or understand more about Kadence, we’d love to hear from you.

Go flexible!


Flexible Working: A Personal Journey to Empowerment

As the founder of wmpeople, I’ve witnessed firsthand the evolution of flexible working and its impact on countless lives.

Over the years, my platforms have become a haven for parents and caregivers seeking work that accommodates their unique life circumstances.

In its early days, flexible working was often equated with part-time roles or job-sharing arrangements. There was a common belief that working fixed hours at a set location each week somehow lacked true flexibility.

But my experience has shown me that flexible working is a multifaceted concept, encompassing compressed hours, annualized hours, term-time working, flexible start and finish times, and self-scheduling.

Flexible work is as diverse and adaptable as the individuals it seeks to support.

What about the ‘when’?

We often get so focused on the ‘where’ of work — office vs. remote, for example — that we forget that the ‘when’ is just as important.

One poignant story I encountered recently on workingwise was about a woman with severe arthritis who had to quit her job as a school technician. Her condition requires flexibility, not just in where she works, but when she works. Having the ability to work around her pain, at her own pace, could make a significant difference in her life.

Parents have also felt the brunt of rigid work schedules. During the pandemic, I saw countless families on workingmums and workingdads struggling to balance homeschooling with work. These parents needed the flexibility to shift their hours, often working in tandem to manage their children’s education and their professional responsibilities.

Although schools are back, the need for adaptable working hours remains, especially as we face ongoing disruptions like climate events, health crises, and childcare challenges.

Control and communication

Countless studies point to a simple truth: the more control you have over when and where you get work done, the happier you are.

The best part? This kind of flexibility serves the employer as well as the employee. In many successful teams I’ve observed, flexibility enhances productivity (benefiting the business) as well as work-life balance (benefiting the individual).

In our 24/7 society, having some flexibility over when we work is essential. This can be effectively managed with careful planning, robust communication, and a focus on output rather than strict hours.

Employers can set core hours to maintain coverage during busy times, but allowing some leeway in how any remaining hours are used can be a win-win for everyone.

In helping all sorts of people find the work that’s right for them, I’ve seen the profound impact that flexible work arrangements can have.

They empower individuals, especially those with caregiving responsibilities or health concerns, to continue contributing their skills and talents to the workforce — on their own terms.

As we look to the future, I remain committed to advocating for greater flexibility in the workplace. It’s not just a policy; it’s a pathway to a more inclusive, understanding, and productive work environment.


Mandy is the founder of wmpeople, the umbrella company of workingmums, workingdads and workingwise. These networks improve the world of work for everyone by inspiring and promoting best practice in diversity and inclusion amongst employers, and connecting jobseekers to work that matches their situation.

Modernize Your Work Practices with Smart Working

For over three decades, I’ve been exploring and advocating for smarter, more flexible ways of working.

As the founding editor of Flexibility and author of the Smart Working Handbook, I help organizations embrace a more strategic approach to modernizing their working practices.

Smart Working isn’t just about choosing where to work. It’s a holistic method that encompasses how we work, the tools we use, and the cultures we cultivate. It’s about making work more adaptable, inclusive, and aligned with both our personal and organizational goals.

A shift towards flexible work environments

I’ve distilled the essence of flexible work into a list of core principles, which can help your organisation move to Smart Working. Let’s delve into five that are particularly important as we shift towards more flexible work environments:

  1. Flexibility, mobility, and virtuality as norms: In a world where work is no longer confined to the office, embracing these aspects as standard practice is crucial. This approach allows organizations to adapt swiftly to changing circumstances and empowers employees to work efficiently from anywhere.
  2. Employee choice, subject to business considerations: Granting employees the autonomy to choose their work environment builds a culture of trust and empowerment. This principle is key to attracting and retaining talent in an era where flexibility is highly valued.
  3. Effective and appropriate use of technology: Adopting the right technology is instrumental to Smart Working. It enables seamless communication, collaboration, and productivity, regardless of physical location. Tools should be both user-friendly and capable of supporting diverse work modes.
  4. Focus on results, not presence: Shifting the emphasis from where work is done to what is achieved encourages a more results-oriented culture. This principle champions productivity and efficiency over traditional measures of work, like time spent in the office.
  5. Positive impact on the ‘triple bottom line’: Smart Working is not just about business efficiency; it also considers the well-being of individuals and the planet. It encourages work practices that are sustainable and contribute positively to society and the environment.

My Smart Working handbook outlines 14 principles in total – discover more here.

The future of smart working

Smart Working is more than just a set of guidelines — it’s a movement towards a future where work is not just a place you go, but a dynamic and meaningful experience. It’s about crafting a world of work that’s not only more adaptive and inclusive, but one that thrives on innovation and sustainability.

Together, let’s step into this future, creating workspaces and practices that resonate with the needs of the modern world. Let’s build organizations where creativity flourishes, where work-life balance is a reality, and where we all contribute to a greener, more sustainable future.

The journey of Smart Working is just beginning, and the possibilities are limitless.


Not prioritizing Flex Work? You won’t like what’s really going on

In my hometown, I get more unsolicited emails and messages from one particular organization than any other. It’s led by a chief executive who doesn’t believe in the benefits of flex work. The emails and messages I receive are from frustrated employees and leaders who wish they had access to the kind of flex work that other similar organizations now take for granted.

Everyone else in my hometown knows how inflexible that organization is in reality. I have reached out to this chief executive recently to let him know, candidly and sensitively of course, that all is not well within his organisation. I have offered my help and even offered it for free, given how far behind they are compared to the rest of our city. So far, I haven’t had a reply!

Flex goes underground

What’s happening inside his organization is that flexibility is being offered, but leaders are doing it under the radar. Clandestine arrangements are being put in place so that leaders can do what they can to retain their team members and avoid the pain and cost of losing them to another company down the road. These deals are being inconsistently applied, often favoring the top performers, and creating resentment across teams and different parts of the business. 

It’s a lose-lose situation

The organization is missing out on potential productivity gains and they’re also accepting a higher risk of burnout and stress levels across their workforce. They’ve given themselves one less lever in their carbon emissions reduction strategy. With flexibility, you can reduce your workforce’s commuting and property needs, which significantly reduces your carbon emissions. 

If you’re not prioritizing flex, this is the kind of scenario you can expect. Your leaders will be giving people flexibility anyway and they will be doing it inconsistently. They’ll be undermining what you thought was going on by putting flex deals in place. These bad habits eat away at your leadership trust and cohesion. You’re also missing out on the kind of benefits you can expect if you were to bring flex out into the light. 

You’re probably spending eight percent more on salary than you need to, which is on average how much flexible workers value their ways of working. You’ll be selling yourself short when it comes to attracting and retaining the right people, especially with underrepresented groups including women, people with disabilities, and people from minority backgrounds.  

You might expect that I’ll tell you to release the shackles, open up all types of flex across your entire organization, and open the floodgates. 

No, don’t do that either. You’ll just get chaos and it’ll make you wish you’d left it well alone! 

By doing that you’ll end up with flex arrangements in place that don’t work. I’ve met enough flex-hesitant leaders over the years who have good reasons for being cautious. Here’s how you can avoid going from bad to worse when you open up more flex.

Start with a strategy

First, develop a workforce strategy that lines up with what your organization is trying to achieve.

  • What ways of working are going to help you deliver on that strategy?
  • How will that differ across different parts of your workforce?
  • How can you make that clear and measurable?

You’ll want to track your progress as well as look out for unintended consequences. This way you’ll adjust, do more of the good stuff, and let go of what isn’t working.

Building new skills

Next, support your leaders and team members to build the skills that they need for success in today’s flexible world of work. Training your managers to make great flexible work decisions with their teams is critical. They are exhausted right now. The world of work changed so drastically in the last three years and they are tired of having to work it out on their own. Give them the cheat codes and they will deliver for you, just as they have in the past. Avoid the common mistake of relying on a policy and an email launch with a video from the chief executive. This flex shift needs to be a lot better supported than that.

Make flex your priority

If you want to lean into the new and fast-evolving world of work, prioritize flex, but do it in the right way. You’ll find that you’ll attract and retain the right people, make significant productivity gains, reduce your risk of workforce burnout, and significantly reduce your carbon emissions while taking the pressure off your salary bill.

So, why wouldn’t you?


Flex expert and workforce strategist based in Wellington, New Zealand. She is also the author of Flexperts – getting the best from flex in a world that’s ever changing. Gillian’s Flexperts course also helps managers get the best from flexible working.

Master Team Productivity with the Homepage Dashboard

Team Productivity is the single most important thing companies are trying to get right in 2023.

In a world of hybrid work, being agile, informed, and proactive is no longer a luxury—Team Productivity is a necessity. Kadence’s new Homepage Dashboard helps you stay ahead and make smart decisions about your work schedule.

Let’s explore how our newest features help you master your hybrid work routine.

Stay Connected with Starred Colleagues

Boost Team Productivity by seeing who's going to be in the office
Smart notifications let you know when to reschedule your bookings.

Collaboration thrives on connectivity. With My Starred Colleagues, you can easily view your team’s schedules. You can also get notified about their office arrival or any sudden cancellations.

This deep synchronization ensures you’re never out of the loop. No more second-guessing your office trips, or missing great opportunities for face-to-face time.

Predict the Office Pulse for the Week

Enhance Team Productivity by seeing who's in on any day of the week
Easily see who’s going in on a team day.

Ever walked into the office expecting a bustling environment only to be met with silence? No more. My Office Activity lets you gauge the week’s office pulse at a quick scan.

Whether you’re aiming for collaborative days or solitude for deep work, you’ll know exactly when the commute is worth it.

My Schedule: Seamlessly Navigate Your Week

Get prompted to make a booking if you've already planned to go in
Instant smart suggestions let you know that you haven’t booked your space for when you’ve planned to go into the office.

A comprehensive view of your booking schedule. Check in, manage bookings, and get a clear picture of where you need to be. With My Schedule, juggling between apps and emails is history. One glance, and you’re in control of your week.

Let Kadence Guide Your Decisions

Smart Suggestions let you know when a teammate has cancelled their booking so you can reschedule
Smart Suggestions let you know when a teammate has cancelled their booking so you can reschedule.

Kadence isn’t just a tool; it’s your intelligent work partner. With Smart Suggestions Kadence offers the prompts you need exactly when you need them:

  • Team Kadences: Know when your squad hits the office.
  • Starred colleagues: Stay updated on your closest colleagues’ plans.
  • Office capacity: Be alerted when the office is in high demand, allowing you to secure your spot.

Kadence thinks so you don’t have to. It knows your schedule, preferences, and needs, ensuring you’re always prepared.

Final Thought

In a world of hybrid work that can sometimes feel hard to navigate, let Kadence chart your course. Our new Homepage Dashboard is more than just a tool. It’s your work compass, helping you make decisions throughout the week.

P.S. Want to see it in action? Check it out here and take your hybrid game plan to the next level.

Make Your Time Count With Smart Booking Suggestions

In today’s fast-paced world, managing your Smart Hybrid Workplace efficiently is more important than ever. Smart Booking Suggestions keep you informed about when your favorite colleagues or teammates will be in the office, allowing you to plan your workday and connect with them in person. It also alerts you when the office is getting full, ensuring you can book your space in time.

In this blog, we’ll discuss how these Smart Booking Suggestions can help you easily plan your week, get the best times to connect with your teammates, and prioritize when you need to commute to the office.

Easily Plan Your Week Ahead

Team Coordination

Smart Booking Suggestions takes the guesswork out of planning your workweek. With real-time updates on your teammates’ schedules, you can make informed decisions about when to book your workspace, ensuring you’re present in the office when it matters most.

No more last-minute cancelations or double bookings – just a seamless, stress-free way to organize your week and maximize productivity.

Get The Best Times To Connect With Your Teammates

Smart Workplace

Collaboration is key to a successful work environment, and Kadence’s Smart Booking Suggestions make it easier than ever to connect with your colleagues.

By getting notified when your favorite teammates or colleagues are planning to be in the office, you can schedule face-to-face meetings, brainstorming sessions, or even a coffee break to catch up. Strengthen your working relationships and foster a collaborative atmosphere by making the most of your time in the office.

Prioritize When You Need To Commute To The Office

optimized space

Commuting can be time-consuming and expensive. Kadence’s Smart Booking Suggestions help you prioritize when you need to be in the office, ensuring you only commute when it’s necessary.

By staying up-to-date with office capacity and your teammates’ schedules, you can plan your workdays more effectively, saving time and resources. Say goodbye to unnecessary commutes and hello to a smarter, more streamlined work routine.

Conclusion

Smart Booking Suggestions is a game-changer for creating a  Smart Hybrid Workplace, enabling you to easily plan your week, connect with your colleagues, and prioritize your office visits. With real-time updates and intelligent suggestions, Kadence helps you maximize your time and create a more efficient, productive, and enjoyable work environment.

Don’t miss out on this opportunity to take your smart workplace to the next level. Book a demo with our team today and experience the benefits for yourself!


LiquidSpace and Kadence Team Up to Revolutionize Hybrid Work

LiquidSpace, the largest global on-demand office marketplace and hybrid workplace management platform for flexible work, and Kadence, the leading hybrid workplace software platform, have teamed up to redefine the way we work. This game-changing partnership provides employees with access to a global network of flexible workspaces and their internal offices, seamlessly, in one platform. 

With the LiquidSpace x Kadence integration, companies and their employees will be able to:

  • Instantly book on-demand desks, meeting rooms, and offices at coworking spaces and flexible office providers around the world

  • Deepen engagement by enabling teams to coordinate and meet up in person, at the office, or in coworking spaces

  • Reduce cost per employee by optimizing the mix of traditional and on-demand real estate spend

A Kadence and LiquidSpace partnership banner showing an example of the new flexible work interface.

“The future of work is hybrid, but for individual employees, it takes many forms. Working near home on days when home just doesn’t work. Huddling with colleagues to ideate and get sh*t done. Traveling to HQ to bond, celebrate wins, and the company mission. We are thrilled to partner with Kadence to extend and enhance the hybrid experience for their customers, by giving their employees access to thousands of great spaces around the globe.”

Mark Gilbreath, CEO & Founder, LiquidSpace

LiquidSpace gives companies the power to unlock a global ecosystem of on-demand and flexible work spaces without losing control. Employees enjoy the freedom to work from where ‘it works’, whether that’s a quiet space to concentrate near home, or a convenient space to gather and collaborate with colleagues. With supply partners across the globe, including large brands and smaller independent spaces across central business districts and closer to home. Enterprise workplace and HR leaders can tap real-time data insights to inform workplace strategy, set budgets, and configure permissions. 

Kadence’s smart hybrid solution is designed to help companies slash real-estate costs with flexible desk and conference room booking software. The platform also keeps you in the loop with office traffic and notifies teammates of schedule changes. 

This partnership offers a comprehensive solution for ‘officeless’ companies seeking a high level of agility to coordinate employee schedules while accessing thousands of flexible work spaces, empowering teams with true flexibility to work together anytime, anywhere. In addition, companies that already have their own offices can now offer their employees access to thousands of office locations beyond their own four walls.

“The future of work is one where people have the agency to choose where and how they work so they can be the most productive in what they deliver. This means work can happen anywhere, and with the right people. The challenge then comes down to coordination – the coordination of schedules, spaces, and experiences. 

This partnership will be an absolute game changer to empower our teams with the autonomy and flexibility to choose how, when, and where they work to be their most successful; as well as provide our business with a unified experience across our leased and flex portfolio.“

Jeff Gwinnett, Senior Director, Workplace Experience & Sustainability, Softchoice

Employees can now effortlessly search, find, and book on-demand spaces wherever they are. Additionally, they can view their team’s activities, star their go-to colleagues for regular meetups to follow their weekly schedules, and receive notifications when they’ve booked a space – whether in the office or at a coworking space.

“In the past people were predictable, and spaces were static. Now, spaces are flexible, and people are unpredictable. That’s why we created the hybrid operating system that helps people be intentional with how they get their work done, and navigate all the complexities of hybrid.”

Dan Bladen, CEO & Co-Founder, Kadence 


The full integration will be launching soon in Q3. Get in touch with our team if you’d like to know more about how to use Kadence and LiquidSpace together!

77% of Companies are Shifting to Flexible Spaces: Here’s 5 Reasons Why

Demand for flexible spaces is on the up – in a big way.

A recent survey found that 77% of companies seeking relocation were planning to factor flexible spaces into their future plans.

This rising interest makes sense, especially given the broader shift we are seeing towards hybrid work and flexible ways of operating. But should your company be considering a “flex space”? Let’s explore the 5 signs that you’re ready to go fully flexible.

1. You are looking for ways to reduce spending on flexible spaces

In the past people were predictable, and spaces were static. Now, spaces are flexible, and people are unpredictable. 2023 is proving to be an exceptionally tough year — for even the most robust businesses.

If you, like many, find yourselves in a position where cost-cutting and optimization are top of mind, you might well be looking towards your office space as an opportunity for cost-saving. (And you wouldn’t be wrong in doing so!)

Running a traditional office can be very expensive, and the overhead costs can add up quickly. With a flex space, however, you’ll only pay for the space you need — while also saving money on utilities, maintenance costs, and other expenses related to running an office.

Additionally, you’ll have the flexibility to choose from a range of pricing plans, depending on your business requirements. You can select hourly, daily, weekly, or monthly plans, depending on how much space you need and for how long.

The result? Flexible costs, a more predictable budget, and cutting out your largest monthly expense.

2. Your flexible office space is frequently underused

This is something we are all experiencing to varying degrees.

With remote work so universally available, many employees are choosing to forego their long commutes and spend that time in other ways: helping out with child care, relishing their improved work-life balance, or focusing on their physical and mental health.

The fact is: that employees are struggling to find good reasons to come into the office.

That’s where flexible spaces come in. With flex spaces, your employees will have the opportunity to choose a space that is local to them — and therefore much more accessible.

Furthermore, with the right hybrid work tool in place — giving your employees oversight over their coworkers’ schedules and helping with the day-to-day of flexible work — your team will know exactly when and where it makes sense for them to be.

Underuse of office space is not just damaging from a financial perspective — but also a cultural one. The office should feel like the company’s watering hole — a place to draw inspiration from others, get down to focused work, and build long-lasting social connections.

Flex spaces are bustling neighborhoods that will help bring your employees back to a physical space and — crucially — show them the unique value in doing so.

3. You find yourself stretched managing your flexible office space

Managing a physical office space can be an uphill struggle, especially if you have limited resources.

Even if your office is being adequately used, you might find the stress of its management and upkeep far outweighs the benefits it brings about.

With a flex space, you’ll drastically reduce the responsibility you have over your physical workspace.

No more worrying about maintenance, cleaning, or other finicky day-to-day tasks — these will all be managed by the flex space provider. A flex space will also generally offer a wide range of professional services, such as administrative support, reception services, and IT support.

If you add the right hybrid work software into that picture, you’ll also not have to worry about the nitty gritty of desk booking, meeting room management and employee work schedules.

A flex space equipped with a leading hybrid work tool might just be the thing that helps free up your time to focus on things that matter the most.

4. You don’t want to compromise on quality facilities

I hear your concern. “Flexible spaces sound nice, but I’m worried about compromising on quality. I want the best for my employees.”

An honorable goal! Luckily for you, the modern flexible space goes above and beyond ensuring your employees are met with quality.

A quick browse of the best options near you and you’ll see spaces kitted out with high-end amenities, modern furniture, state-of-the-art technology, and premium meeting spaces — not to mention high-speed internet, video conferencing tools, and industry-standard office equipment.

Flex spaces are designed to create a professional and comfortable workspace — but also a versatile one that caters to a wide range of industries and creative focuses.

This eclectic, polished environment, can act as the perfect platform for your team to continue enjoying in-person work without sacrificing any smallest convenience — and act as a new source of inspiration and fulfillment.

5. You are looking to reduce your environmental impact

Reducing environmental impact is a priority for many businesses and their ESG missions.

Research has shown that empty offices are still devouring almost as much energy as in pre-pandemic times.

By choosing a flex space, you’ll not only greatly reduce your company’s carbon footprint through vacating a whole physical space, you’ll be committing to a system that has space and energy efficiency at its core. No more empty or underused office floors – flex spaces are set up to maximize the usage of their work areas, while also providing eco-friendly technical infrastructure, such as energy-efficient lighting, heating, and powering.

Even if you keep a core office and choose to introduce flexible spaces for your international employees, the benefits are significant. Flex spaces have excellent access to public transportation, and some will even have bike storage and shower facilities — encouraging low-emission travel to and from the office.

Giving your employees a tool to book these flex spaces and see how their colleagues plan to use them will go one step further to ensuring a commute is never wasted, and in-person work is carried out as intentionally as possible.

A flexible space set up for hybrid work ultimately works in the interests of the environment.


So there they are. The five reasons it may be about time for you and your team to explore flexible spaces.

Remember though — there is never a one-size-fits-all. Before committing to a move, you might want to ask yourself a few questions:

Would it make financial sense? Would it help reduce our carbon footprint? Is it feasible from an organizational point of view?

Most important of all is to get a feeling for how your employees see the situation. Maybe they value having their own space, and it’s time to downsize or choose a different office. Maybe they are raring to commit to a fully hybrid system.

At Kadence, we’re all about treating each case with the attention and detail it deserves. We’re also all about partnering with outstanding solutions that help companies get even smarter about the way they operate.

Big news coming soon!

Who Should Own Working Hybrid at Your Company? The Pros and Cons of Each

Earlier this week, we ran a LinkedIn poll. The question was simple: who is running Working Hybrid in your company?

Results started pouring in CEO, Facility Manager, Head of People, and IT department — they were all in the mix. Yet not one of them was poking their head out as a clear winner.

This alone is a compelling insight. As strong as the momentum currently is towards hybrid ways of working, it seems there’s still a collective uncertainty around who exactly is meant to own the process of implementing and overseeing the ins and outs of hybrid work.

Let’s look at who the candidates are — and why they are in a prime position to take on the challenge of helping their company transition to Working Hybrid.

The CEO

The CEO is our first candidate – and perhaps the most obvious.

Hybrid work presents a fundamental alteration of how a company sees itself, its people, and its space — and such a profound change needs to be met at the top executive level.

Furthermore, the transition to hybrid has implications for so much of a company’s operational framework — from its use and management of real estate to its work culture and operating software — that it requires someone with an extensive knowledge base and skill set to properly oversee it.

The CEO is the person ultimately responsible for the success or failure of a business, and you could argue that it is therefore their job to oversee the implementation of hybrid work.

Pros:

  • Great to have top-level ownership of a core business strategy
  • Wide skill set and knowledge to manage all facets of implementation

Cons:

  • Risks of getting bogged down in the day-to-day
  • Less “people-focused” and more “business-focused”

The COO

Next up is the COO. The person whose job it is to oversee the day-to-day operations of the organization — and someone who could be instrumental in the successful implementation of hybrid work.

The transition to hybrid work represents a complete shift in an organization’s management of its resources — the chief of which is its people and spaces.

The office has become a tool for work, rather than a platform, and the main platform has now become time.

Negotiating this conceptual shift is something that the COO would be more than capable of handling. With their strong communication skills, connection to all department heads, and intimate knowledge of large and smaller-scale work processes, the COO would be a top candidate for helping implement the right tool for hybrid work and overseeing its effective use.

Pros:

  • Deeply aligned with the day-to-day operations of the company
  • Can ensure that processes and systems are in place to support remote work and in-person collaboration

Cons:

  • May not have a comprehensive understanding of the needs of individuals, or technical challenges
  • May not have the skill set to manage all facets of implementation

The CTO/Tech Lead

I know what you’re thinking. What does technology have to do with such an operational question?

Hear us out. Hybrid work doesn’t just represent a change in a workplace’s physical routines and rituals. The proper implementation of hybrid work involves installing software that assists you on every step of your hybrid journey — from desk booking and room booking to smart scheduling and team coordination.

Such an installation could be daunting — especially if handled by the wrong person.

That’s where the CTO comes in. With their technical expertise, the tech lead of a company could ensure that their chosen hybrid software works seamlessly alongside the rest of a company’s technical catalog — whether it be integrating with Microsoft Teams, Slack, or any number of digital tools.

Pros:

  • Best placed to manage hybrid software and integrations

Cons:

  • Detached from the operational / people-focused reality of hybrid work
  • Distracts from product-related technical issues

The Facility Manager

Another figure who could be crucial to a company’s hybrid transition is the Facility / Office Manager.

The Facility Manager is the person responsible for ensuring an organization’s physical spaces are configured to support the workforce.

In the era of hybrid work, this responsibility is particularly important. With a workforce fluctuating between remote and in-person work, the office has developed a whole new identity: a flexible, malleable hub that caters to the complex schedules of its residents.

Such an office needs to be carefully designed, and even more carefully managed. It should feel like a destination workplace, with a biophilic design and carefully placed office neighborhoods. It should also be set up to prioritize energy conservation — with thoughtful consideration for low-use zones and a plan to raise the office’s overall energy efficiency.

The Facility Manager is perfectly placed to mark out the office as a place for productivity and fulfillment in a company’s new hybrid work model.

Pros:

  • Familiar with the physical workspace and can ensure it is configured to support fluctuating workforce

Cons:

  • Not so in tune with higher level functions of hybrid work — from a financial/operational perspective
  • Wouldn’t be best placed to manage hybrid work software and its introduction

The Head of People

Call this person what you will — Head of HR, Chief People Officer, Chief of Staff — they are another clear candidate for managing and owning the transition to hybrid.

Hybrid work is fundamentally about people (just read the manifesto!). It’s about ensuring that each individual in the company feels supported in their own unique way — so that they can flourish in whatever working environment suits them best.

Enter HR. With such a strong connection to people — and their satisfaction in work and beyond — it feels like a no-brainer that they should somehow be involved when it comes to overseeing a change that affects every single person in the company.

HR representatives could ensure employees are set up to be just as effective from their homes, oversee the complexities of their working requirements, and provide adequate onboarding and training to employees who are less familiar with the processes of hybrid work.

Pros:

  • Deeply aligned with the needs of employees
  • Can provide much-needed training and support

Cons:

  • Less focused on the management of the physical workspace
  • Not a stakeholder in the financial implications of working hybrid, or technical requirements for software

The Chief Hybrid Officer

The Chief Hybrid Officer is a new role that companies are turning to in their attempt to give justice to the complex challenge presented by the transition to working hybrid.

As you’ve hopefully now seen — the person tasked with implementing hybrid work needs to have an exceptional skill set, ranging from solid business acumen and operational nous to the ability to manage a physical workspace and digital software.

Such a wide-ranging assignment could well be handled by an existing employee — but it would seriously risk distracting them from their core work. Furthermore, it could mean under-delivering on the potential of a well-implemented hybrid system.

The Chief Hybrid Officer would own this process from start to finish. Their goal would be to maximize the impact of the hybrid work model, from championing employee well-being and satisfaction to cutting down real estate costs and helping a company’s ESG mission.

Pros:

  • Holistic approach to the hybrid transition
  • Full ownership of all relevant areas, including implications

Cons:

  • Difficult to hire for the position
  • Smaller companies may struggle to justify the role

The responsibility for implementing and managing hybrid work in an organization can fall to a variety of roles — from the CTO to the Chief of Staff.

Yet there’s no right answer. Every organization is different, and every team has its specific circumstances and requirements for transitioning to a new way of working.

When deciding upon whom the responsibility falls to implement hybrid work, we recommend assessing your company on several different fronts:

  • Your company’s size and capacity for a new executive role
  • The relative financial impact hybrid work could have on you
  • The importance of environmental impact and optimization to your company
  • The day-to-day capacity of C-level executives for a sizeable new project

Our mission at Kadence is to help companies navigate this complex world. Whether it’s giving advice on the proper way to educate your employees about hybrid work, or helping implement software that will act as your guiding light in the transition — we’d love to be part of your journey.