What is hybrid policy compliance?

How it works

Reporting on whether individuals and teams meet the organization's in-office expectations over time, such as 45 of 52 weeks.

The report starts from the written policy, such as a set number of office days a week or anchor days for each team, and compares it with presence data for each person: check-ins, badge entries or office network presence. Leave, holidays, business travel and approved exceptions are removed first, so people are measured only against weeks they were expected in.

Measuring over a long period, rather than week by week, allows for normal variation. Results roll up to teams, departments and sites. Many organizations show team-level results to senior leaders and keep individual results for direct managers, to limit how widely personal data is shared.

Formula

Compliance rate = (Weeks meeting the expectation ÷ Weeks expected in the office) × 100

Weeks meeting the expectation: Weeks in which the person, or the team on average, met the in-office expectation, from presence data rather than bookings.
Weeks expected in the office: Weeks in the period minus leave, holidays and approved exceptions.

Worked example · illustrative figures

An employee is expected in the office two days a week.
Over a year they had 52 weeks with no leave or exceptions, and presence data shows they met the expectation in 45 of them.
45 ÷ 52 = 0.865.

Compliance rate: 86.5% (45 of 52 weeks).

How to measure it

Write the rule in measurable terms first: days per week, days per month or named anchor days.
Use presence data, not bookings, so a booked but unused desk does not count as a day in the office.
Remove leave, holidays and approved exceptions before calculating.
Report by team and site, and keep individual detail to the managers who need it.

Examples

A company with a two-days-a-week policy reports, by department, the share of employees who met it in most weeks of the quarter.
A team with Tuesday as its anchor day reports how many members were in on each anchor day over the month.

Common mistakes

Counting bookings as attendance, which credits people who booked and did not come.
Measuring week by week and flagging people for one missed week caused by travel or illness.
Treating a badge entry alone as a full office day, which counts very short visits.
Reporting on individuals before checking local rules on employee data and consultation.

How Kadence helps

Kadence Workplace Insights reports attendance from check-ins, including automatic check-ins from the Kadence Agent on the office network, with average weekly hours and CSV export. Admins choose whether lockers and parking count toward attendance. Insights Plus custom dashboards, part of WorkOps Pro or available as an add-on, include policy compliance reporting.

Workplace analytics · Hybrid working coordination · Pricing · Hybrid work policy template

Frequently asked questions

How do companies measure hybrid policy compliance?

They compare presence data, such as check-ins, badge entries or office network presence, with the written policy for each person, after removing leave and approved exceptions. Results are usually reported over a long period and rolled up by team, so leaders see patterns rather than single missed days.

Is badge data enough to measure compliance?

Badge data shows who entered the building, but not how long they stayed or which floor they used. Combining it with check-ins or network presence gives a fuller picture and avoids counting very short visits as full office days.

Should compliance be reported for individuals or teams?

Many organizations report at team or department level for senior leaders and keep individual results for direct managers. That limits how widely personal data is shared and keeps attention on team patterns. Local law and employee representatives may also limit individual reporting.

Office attendance policy A rule that sets how often employees are expected in the office, such as a number of days per week or month.
Hybrid work policy The written rules for how hybrid work runs: office days, booking, meetings, manager duties and how success is measured.
Office attendance rate The share of employees, or of expected office days, that people actually spend in the office, measured from presence data.
Coffee badging Badging into the office to register attendance, staying briefly, often for a coffee, then leaving to work elsewhere.
Presence data (sensorless occupancy) The record of who was actually in the building and when, from signals you already have: network, badges and check-ins.
Anchor days Set days each week when a team or company agrees to be in the office together, with the other days flexible.

Kadence editorial team · Last reviewed October 1, 2026