Customer story · Higher Education
The University of Exeter nearly doubled meeting-room use across 14 buildings without adding a square meter.
38% of meeting rooms in use on an average day, up from 20%
Read the storyHigher Education
Workplace Management for Higher Education
Kadence provides trusted desk booking, room booking and workplace analytics, designed for universities and colleges. Our platform helps estates and facilities teams manage desks and shared workspaces efficiently, with the evidence to back every space decision.
Illustrative: a campus map with the Library, Research wing and Estates buildings, showing a study room booked in the Library, six lab desks in the Research wing and an estates team day on Thursday.
Trusted in higher education
End-to-End Platform
One Consistent Workplace System
Desk booking, room booking and visitor management live in one platform across every faculty and facility services team. Policies, capacity rules and approvals are enforced automatically rather than by hand, and every booking is captured in a complete, exportable audit trail. Every booking becomes usable data so the same system that runs the day-to-day also builds your evidence base.
Kadence
Occupancy Analytics
Turn Occupancy Data into Space Intelligence
Ditch manual spreadsheets and hallway guesswork. Kadence gives estates teams real-time occupancy and presence dashboards across faculty spaces and offices, no manual stitching required. Utilization reports export in minutes rather than days, built on check-in data rather than assumptions from the timetable.
Kadence
User Adoption
Purpose-Built System Your Staff Will Actually Use
Kadence is desk and room booking designed for how people actually want to work, synced with Outlook and Teams rather than fighting them. A user friendly app experience makes booking a desk or room the easy option, so attendance data reflects real behavior rather than what a policy says should happen.
Kadence
AI Space Planning
Track the Metrics That Matter
You can’t optimize real estate, headcount, or compliance without the data. Kadence gives you real-time metrics on attendance, room recovery, desk usage by floor, team or location. Kadence turns everyday bookings into utilization evidence that stands up to scrutiny from leadership or auditors. Model consolidation and restack scenarios against real usage before you commit, and track progress against occupancy targets with confidence.
Kadence
Built for Regulatory & Governance Requirements
SOC 2 Type II
Certified for security, availability, and confidentiality controls required by financial institutions.
Cyber Essentials
Certified under the UK government-backed scheme — the baseline assurance expected across the public sector.
End-to-End Encryption
All data encrypted in transit and at rest. Your sensitive workplace data stays private.
GDPR compliant
Data protection by design, with data minimization — we only store what the service needs.
Data Residency
Choose where your data lives. GDPR, CCPA, and regional compliance handled automatically.
SSO Integrations
Connect securely with Active Directory, Okta, and major enterprise SSO providers.
Kadence for Higher Education
Customer story · Higher Education
RCS England consolidated two floors into one and saved over £40,000 a year.
50% fewer floors, two into one
Read the storyReviews on G2 · Higher education
In their own words.
All Kadence reviews on G2 ↗ (opens in a new tab)“This is a fantastic tool to help our hybrid team return to Campus. Kadence design is intuitive and makes desk bookings easy, and it's straight forward to use as an admin on the backend.”
Verified User in Higher EducationRead the review on G2 ↗ (opens in a new tab)
Next step
See Kadence in Action
Join leading academic institutions using Kadence to deliver efficient workplace operations at scale.