Workplace Management for Higher Education
One Consistent Workplace System
Desk booking, room booking and visitor management live in one platform across every faculty and facility services team. Policies, capacity rules and approvals are enforced automatically rather than by hand, and every booking is captured in a complete, exportable audit trail.
Every booking becomes usable data so the same system that runs the day-to-day also builds your evidence base.
Turn Occupancy Data into Space Intelligence
Ditch manual spreadsheets and hallway guesswork. Kadence gives estates teams real-time occupancy and presence dashboards across faculty spaces and offices, no manual stitching required. Utilisation reports export in minutes rather than days, built on check-in data rather than assumptions from the timetable.
Purpose-Built System Your Staff Will Actually Use
Kadence is desk and room booking designed for how people actually want to work, synced with Outlook and Teams rather than fighting them. A user friendly app experience makes booking a desk or room the easy option, so attendance data reflects real behaviour rather than what a policy says should happen.
Track the Metrics That Matter
You can’t optimize real estate, headcount, or compliance without the data. Kadence gives you real-time metrics on attendance, room recovery, desk usage by floor, team or location.
Kadence turns everyday bookings into utilisation evidence that stands up to scrutiny from leadership or auditors. Model consolidation and restack scenarios against real usage before you commit, and track progress against occupancy targets with confidence.
Built for Regulatory & Governance Requirements
Kadence for Higher Education
From Mandates To Culture: How RCS England Turned Attendance Into A Voluntary Win
What started as a solution for managing desks turned into a cultural shift in how people wanted to work. With Kadence, RCS England created an office experience that made in-person days feel natural, coordinated, and worth the trip, leading 85% of employees to exceed their minimum in-office policy without enforcement.
How Denbighshire County Council Turned Complex Occupancy Data Into Actionable Workplace Strategy
Faced with rising pressure to cut costs and optimize space, Denbighshire County Council turned to Kadence. By transforming complex occupancy data into clear insights, they unlocked smarter decisions, faster reporting, and workplaces built around the needs of their employees.
How RSPB Achieved MoM Growth In Flexible Desk Bookings
Royal Society for the Protection of Birds (RSPB) is the UK’s largest nature conservation charity, inspiring everyone to give nature a home and secure a healthy environment for wildlife. The same philosophy applies to their company and people. The company aims to foster a culture of collaboration and productivity amongst its people while optimizing its real estate footprint through a flexible desk booking solution.
MOPAC: Implementing Desk Booking With 83% User Adoption
The team at Mayor’s Office of Policing and Crime (MOPAC) partnered with Kadence to quickly implement a post-pandemic return to office solution in their London office.
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