Space Optimization
Introducing Advanced Features for Desk Management Efficiency
Luke Christian-Farman
Product Marketing Manager
Kadence's interactive office floor map
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Let’s get straight to the point. In today’s hybrid work environment, flexible hot-desk booking and the use of Desk Management Tools have emerged as a crucial tool for teams to collaborate effectively.

It provides an efficient way for teams to organize in-person meetings and brainstorming sessions, while simultaneously enabling Office Managers to optimize the use of office spaces.

In essence, it has completely revolutionized the way hybrid teams operate, making the logistics of office management significantly simpler and more streamlined.

Given the importance of such a tool, we’re excited to announce that we’ve taken Desk Booking to entirely new heights.

Our team has been working tirelessly to enhance its features, and the result is a more robust, user-friendly solution that will make the lives of Office Managers even easier.

Whether it’s overseeing the use of office spaces or coordinating team meetings, our improved Desk Booking Software is designed to handle it all with the utmost efficiency.

Create Maximum Booking Durations
Kadence's Desk Booking Details

Make exclusive areas of the office more available

Do you know those frequently visited areas in your office? The ones that are always buzzing with activity, filled with an assortment of snacks and surrounded by the latest trendy office furniture? It can often be quite a challenge to find available slots in these spaces because they’re almost always completely booked.

But, there’s good news!

You can now implement Maximum Booking Durations.

This function ensures that everyone within your office has an equal opportunity to make bookings in these highly sought-after areas, fostering a sense of fairness and inclusivity.

Stay compliant with health and safety regulations

And while we’re on the topic of trendy office furniture, let’s talk about ‘leaning stools’ and ‘high seats’. They may be stylish, but have you ever thought about how long your employees are sitting on them? Whatever the seating may be, prolonged use could potentially lead to health issues, and that’s where our new feature comes in handy.

With Maximum Booking Durations, you can limit the time your employees spend on these seats, helping you not only maintain a trendy office but also comply with health and safety regulations.

This way, your office remains a place of comfort, productivity, and safety.

Learn more here

Set limits on how much you can book
An example of a warning on kadenc for booking too many spaces at once.

Make more spaces available by reducing over-booking

When it comes to the topic of exclusive areas within the office space, have you ever experienced a situation where a desk appears to be available, but in reality, it’s already been reserved by another colleague?

Perhaps your team managers are booking multiple desks on behalf of their teammates which tends to be quite common in hybrid workplaces.

Now, office managers have a solution to this problem. They can Limit Concurrent Bookings ensuring that their teams are not over-booking desks that aren’t required.

It’s a smart way of preventing individuals from booking multiple desks on behalf of their teammates who may not even turn up to the office.

By doing this, you can make sure that everyone in the office who truly requires a workspace will get one.

Get more accurate space usage data

Over-booked desks can also play havoc with your data. When desks are booked on behalf of teammates who may or may not show up, there’s no way of knowing how your spaces are actually being used.

Thats why placing a Limit on Concurrent Bookings is so important. It helps enforce the right procedures for booking desks, leading to accurate space usage data, and maximum desk management efficiency.


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