WorkOps + SpaceOps
Workplace management software for hybrid organizations.
Workplace management software runs how people use the office and plans how the office should change. It covers desk and room booking, visitors, moves, occupancy data and space planning. Kadence covers all of it in two connected products: WorkOps runs the day, and SpaceOps plans the change on the same data.
Six Kadence products connect in sequence, bringing daily workplace operations in WorkOps together with workplace planning in SpaceOps.
What it covers
What workplace management software covers
Many organizations buy these jobs from different vendors. A full platform does all eight on one set of people, space and occupancy data.
Desk booking and hoteling
Book desks ahead, on repeat or on the day from web, mobile, Teams or Slack, with neighborhoods and assigned desks on the same floor plan.
Desk booking softwareRoom booking
Book rooms in Kadence, Outlook or Google Calendar with live two-way sync, and release rooms nobody checks in to.
Room booking softwareVisitor management
Invite and register visitors, check them in at a kiosk or by QR code, print badges and notify hosts.
Visitor managementOccupancy and presence data
The Kadence Agent checks people in when they reach the office network, so occupancy shows who came in, not only who booked.
Workplace occupancyWorkplace analytics
Attendance, occupancy, no-shows and heatmaps by building, floor and team, with custom dashboards in Insights Plus and CSV export.
Workplace analyticsMoves, adds and changes
Seat new starters, clear leavers and relocate teams with Move Manager, driven by your HR system.
Move management softwareSpace and stack planning
Build stack and seat-level plans with an AI planning agent, and compare scenarios before anyone moves.
Space planning softwareIntegrations and identity
Microsoft Teams, Outlook, Slack, Google Calendar, SSO and SCIM directory sync, plus a REST API and webhooks.
Integrations
How Kadence maps to the category
WorkOps runs the workplace. SpaceOps plans what changes.
WorkOps handles booking, visitors, check-in and moves every day, and records how each floor is used. SpaceOps uses that occupancy data to plan restacks, consolidations and growth, then publishes the approved plan back to WorkOps as live neighborhoods and desk assignments.
One Place For Everything Workplace
Plan, coordinate and execute change across your people, spaces and operations.
Tap any item to see it in action
WorkOps · System of Record
WorkOps
Desk & Room Booking
Visitor Management
Live Occupancy Analytics
Attendance Tracking
Move Management
Space Management
The Kadence Loop
SpaceOps · System of Action
SpaceOps
Floor Design & Desk Assignment
Stack Planning
Scenario Modeling
Occupancy Modeling
Move Scheduling
Automated Go‑Live
Execution
40%Add-ons
Add-ons
Extend Kadence with additional capabilities.
Integrations
Connects to the tools you already use
Workplace communication
- Microsoft Teams
- Slack
Calendar sync
- Google Calendar
- Microsoft Outlook
Single sign-on
- Okta
- Microsoft Entra ID
- Google Workspace
- OneLogin
- JumpCloud
HR systems
- Workday
- BambooHR
- HiBob
Service desk
- ServiceNow
- Jira
- Zendesk
- Freshdesk
Meeting room hardware
- Neat
- iPad
- Android tablets
Flexible workspace
- LiquidSpace
Badging & access
- Badge feeds via API
- Badge file via SFTP
API
- Public REST API
- Webhooks
- SCIM provisioning
AI assistants · Kadence MCP
- ChatGPT
- Claude
- Microsoft Copilot
- Gemini
- Grok
Select any item to see it in action
Who it is for
Built for the teams who answer for the office
Real estate and workplace teams own it. IT co-owns the identity and integrations. Finance and operations leaders sign off on what the data shows.
- Real estate and space planningPortfolio decisions on measured occupancy, with stack and scenario plans you can take to finance.Corporate real estate
- Workplace and facilities operationsOne system for desks, rooms, visitors, moves and closures across every building.Facilities teams
- ITSSO with Okta, Microsoft Entra ID and Google, SCIM provisioning, Teams and Slack apps, and the Kadence Agent for automatic check-in.IT teams
- Finance and operations leadersUtilization evidence behind lease, renewal and consolidation decisions.ROI calculator
When teams buy
The moments that start a search
Most organizations look for a new workplace platform when a date is fixed: a contract end, a lease event or a move.
Your contract is up for renewal
Switching is a migration, not a rebuild. Kadence loads spaces, neighborhoods and assignments by bulk CSV upload, and people through SSO and SCIM directory sync.
Buyer's guide: choosing and switchingA lease event is coming
Before you renew, give back a floor or sign for more space, measured occupancy shows how much of the office your teams use, by floor and by day.
Lease eventTeams are moving or consolidating
SpaceOps plans the stack and the seating. Move Manager in WorkOps seats each person and tells them where they are going.
Office consolidationLeaders want numbers they can trust
Bookings alone overstate or understate use. Presence data from the Kadence Agent records who came in, so attendance and utilization reports hold up.
Presence data
How to evaluate
What to check before you choose
Ask every vendor the same questions. The buyer's guide has the full requirements checklist.
- Occupancy you can defend: does it measure presence, or only bookings?
- Works where people already work: Microsoft Teams, Outlook, Slack, Google Calendar and mobile apps.
- Identity and provisioning: SSO, SCIM and directory sync, so IT does not manage a second user list.
- People data: HR system sync for joiners, movers and leavers.
- Planning on the same data: stack plans, scenarios and moves without exporting to spreadsheets.
- Reporting: dashboards, exports and an API your BI tools can use.
- Switching: how your spaces, people and bookings move from the system you use today.
Customer story · Government
Denbighshire County Council backed its office consolidation with occupancy evidence.
Minutes for reports that took days
Read the Denbighshire story“Kadence takes away the guesswork. We finally have the evidence to make the right decisions for our people and our spaces.”
Dan Ick, Denbighshire County Council
FAQ
Frequently asked questions
What is workplace management software?
Workplace management software is software that runs how an organization uses its offices. It handles desk and room booking, visitors, check-in and attendance, and it reports how space is used so real estate decisions rest on real demand. Fuller platforms add moves and space planning on the same data. The glossary has the full definition of a workplace management system.
What is the difference between workplace management software and an IWMS?
An integrated workplace management system (IWMS) is a broad suite for real estate and facilities, often covering leases, capital projects and maintenance. Workplace management software focuses on how people use the office day to day and how that space should change. Many organizations run both, with the workplace platform supplying occupancy data.
What features should a workplace management platform include?
Look for desk and room booking inside Teams, Outlook, Slack and Google Calendar; visitor management; automatic check-in so occupancy reflects who came in; analytics by building, floor and team; moves, adds and changes tied to your HR system; space and scenario planning; and SSO with SCIM provisioning. The buyer's guide turns these into questions for vendors.
Who uses a workplace management system?
Workplace, facilities and real estate teams run it. Space and occupancy planners use its data to plan floors and buildings. IT owns the identity, directory and app integrations. Employees use it to book desks and rooms and to see when their team is in. Finance and operations leaders use its reports to back lease and consolidation decisions.
How do you switch workplace management software?
Plan the switch around your contract end date. Export spaces, neighborhoods and assignments from the current system and load them into Kadence by bulk CSV upload. Connect SSO and SCIM so people arrive automatically, then add calendars, Teams or Slack. The implementation page sets out each step.
Explore more
In the glossary
Products, guides and stories
Next step
See how leaders run the modern workplace.
Thirty minutes with a workplace strategist. Bring a floor you are unsure about.